Open State Governments & UT NPROCURE

Gujarat GETCO Nadiad Vehicle Hiring Tender | Bi-Annual Contract for 8+1 Seater Vehicles

Bid Publish Date

04-Dec-2025, 1:00 pm

Bid End Date

24-Dec-2025, 4:00 pm

Value

₹13,74,786

Location

KHEDA , GUJARAT

Progress

Issue04-Dec-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES VEHICLE PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

Gujarat Energy Transmission Corporation Limited (GETCO) invites qualified vehicle service providers to participate in a bi-annual rate contract for hiring 8+1 seater petrol/diesel non-AC vehicles at Nadiad, Gujarat. This two-year tender offers an excellent opportunity for fleet management companies to supply reliable transportation for GETCO's transmission operations at the 66kV Changodar Substation. Bidders must meet strict eligibility criteria, provide comprehensive technical documentation, and adhere to the procurement process outlined by GETCO. The contract value is approximately INR 13,74,786, with detailed specifications, technical requirements, and evaluation criteria ensuring selection of capable vendors. This tender emphasizes transparency, compliance, and quality service, making it ideal for companies experienced in government vehicle leasing and fleet services seeking to expand their portfolio in Gujarat's public sector projects.

Scope Of Work

The scope of this tender includes:

  • Providing bi-annual rate contracts for hiring petrol/diesel driven non-AC vehicles with a seating capacity of 8+1.
  • Vehicles must be model December 2022 or later.
  • Vehicles are to be used at 66kV Changodar Substation under Nadiad Circle.
  • The contract duration is two years, with services required for 12 hours daily and a monthly running of 3000 km.
  • Bidders must ensure vehicle compliance with the specifications and provide all necessary documents.
  • The scope also includes maintenance, timely servicing, and adherence to safety standards.
  • Vehicles should be available on call as per the schedule and operational needs.
Key Deliverables Details
Vehicle Model December 2022 or later
Seating Capacity 8+1 passengers
Fuel Type Petrol/Diesel
Service Duration 2 years
Usage 12 hours/day, 3000 km/month
Location 66kV Changodar S/S, Nadiad
  • The selected vendor must submit all required documentation including vehicle registration, permits, driver licenses, and health certificates.
  • The vendor will be responsible for vehicle insurance, permits, and compliance with local regulations.
  • Vehicle availability and operational readiness are mandatory throughout the contract period.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Model Year December 2022 or later
Seating Capacity 8+1 passengers
Fuel Type Petrol or Diesel
Vehicle Type Non-AC, close body
Certification Must have valid RC Book, Fitness Certificate, and Insurance
Registration Valid registration with Gujarat transport authorities
Maintenance Regular servicing, safety checks, and compliance with local transport standards

The process involves:

  1. Submission of vehicle documents.
  2. Inspection and verification by GETCO officials.
  3. Approval of vehicle suitability.
  4. Contract signing and deployment.

All vehicles must be equipped with proper safety features, and drivers must adhere to all traffic and safety regulations during service delivery.

Financial Requirements

The estimated contract value is approximately INR 13,74,786. Bidders must submit a financial bid indicating the percentage rate for the service, which will be evaluated based on competitiveness and compliance.

Cost Breakdown Details
Estimated Cost INR 13,74,786
Payment Terms Payments will be made monthly based on verified vehicle usage and compliance
Bid Submission Percentage rate of service charge or fixed rate as per tender

Bidders should ensure transparency and accuracy in financial proposals**. Payment will be processed upon submission of invoices and verification of vehicle operation as per contract terms.

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Eligibility Criteria

✓ Must have a valid GST Registration Number.
✓ Must provide proof of vehicle ownership or lease agreement.
✓ Must submit Vehicle RC Book, Contract Carriage Permit, Fitness Certificate, Insurance copy, and Vehicle Rod Tax.
✓ Driver must possess a valid driving license.
✓ Must provide a Doctor’s certificate certifying driver’s health and eyesight.
✓ The firm should be either a Partnership (with Partnership deed/Latest Form-G/POA) or a Proprietorship (with Self-Affidavit/POA/Authorized Signatory Certificate).
✓ Must submit Provident Fund Code Number or a self-declaration undertaking on Rs. 300/- stamp paper.

Qualification Criteria Details
Financial Capacity Minimum estimated cost of INR 13,74,786
Experience Proven experience in vehicle hiring for government projects
Documentation Complete technical and legal documentation as specified
Certification Valid certificates as per eligibility checklist

Note: Bidders must meet all the above criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

24-12-2025 16:05

2. TECHNICAL STAGE

24-12-2025 16:10

3. COMMERCIAL STAGE

24-12-2025 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 3

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this vehicle hiring tender?

This tender involves bi-annual contracts for 8+1 seater petrol/diesel non-AC vehicles. Vehicles must be model December 2022 or later, used at 66kV Changodar S/S, for two years, with 12 hours/day and 3000 km/month. The scope includes vehicle provision, maintenance, and compliance with safety standards.

What are the eligibility criteria for bidders?

Eligible bidders must possess a valid GST registration, provide vehicle ownership documents, driver licenses, health certificates, and demonstrate experience in government vehicle contracts. They must also submit financial documentation and meet technical specifications outlined in the tender.

How can I participate in the bidding process?

Participants should download tender documents from the official portal, pay the tender fee and EMD, upload all technical and financial documents, and attend bid opening on the scheduled date. Ensure all submissions are before the deadline (24-12-2025) and follow specified formats.

What are the key dates and deadlines?

The bid submission starts on 04-12-2025 and closes on 24-12-2025 at 16:00. The bid opening and evaluation will occur on 24-12-2025 at 16:10. Bidders should submit all required documents well before the deadline to avoid disqualification.

Who can I contact for support or clarifications?

For assistance, contact KD Khodiyar at 9925208674. Support is also available via email at [email protected] or through the nProcure portal support team. Bidders are encouraged to seek help during the vendor training sessions organized weekly.