Open State Governments & UT NPROCURE

Gujarat Government Tender for Operation & Maintenance of Mahakali Temple Museum 2025

Bid Publish Date

09-Dec-2025, 12:00 pm

Bid End Date

31-Dec-2025, 6:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue09-Dec-2025, 12:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

TEMPLE WATER LEVEL RECORDER CONSULTANCY

This government tender from Gujarat invites experienced agencies to bid for the operation and maintenance of the Mahakali Temple Museum at Kantharpur Vad 2025. The project aims to enhance heritage preservation, promote cultural tourism, and ensure efficient museum management. Bidders must demonstrate expertise in heritage site operations, security, artifact preservation, and visitor services. The tender process involves submitting detailed technical and financial bids through an online portal, with deadlines set for December 31, 2025. The selected agency will be responsible for maintaining the museum, organizing cultural events, and ensuring compliance with government standards. This opportunity is ideal for heritage management firms seeking to contribute to Gujarat's rich cultural landscape while engaging in a transparent, government-led procurement process. The project aligns with state initiatives to boost tourism and preserve historical sites, offering a significant platform for organizations with proven heritage management expertise.

Scope Of Work

The selected agency will be responsible for the following scope of work:

  • Operation and maintenance of the Mahakali Temple Museum including visitor management, security, and daily upkeep.
  • Preservation of artifacts and exhibits in accordance with heritage conservation standards.
  • Facility management including cleanliness, lighting, and environmental controls.
  • Visitor services such as guided tours, informational signage, and visitor amenities.
  • Event organization for cultural programs and festivals at the museum.
  • Reporting and documentation of daily operations, visitor statistics, and maintenance activities.

The process involves:

  1. Submission of technical bid demonstrating experience and capability.
  2. Financial bid submission outlining proposed costs.
  3. Evaluation and shortlisting based on technical and financial criteria.
  4. Final selection and contract signing.
Key Deliverables Specifications
Museum Maintenance Regular cleaning, artifact preservation, security
Visitor Management Ticketing, guided tours, visitor facilities
Event Management Cultural programs, festivals
Reporting Monthly operational reports

Technical Specifications

The agency must ensure the following technical parameters:

Parameter Requirement
Environmental Controls Climate control systems for artifact preservation
Security Systems CCTV surveillance, fire alarms, security personnel
Visitor Facilities Adequate signage, seating, restrooms
Accessibility Facilities for differently-abled visitors
Technical Procedures Regular maintenance schedules, artifact handling protocols

The process involves:

  • Conducting site assessment
  • Implementing environmental and security systems
  • Training staff on heritage preservation standards
  • Regular audits and compliance checks
  • Maintaining detailed logs of maintenance activities

Financial Requirements

The estimated budget for the operation and maintenance of the Mahakali Temple Museum is between INR 20 lakhs to INR 35 lakhs for the contract period. The financial proposal should include:

Cost Component Estimated Cost
Staff Salaries INR 10 lakhs
Maintenance & Upkeep INR 7 lakhs
Security & Safety INR 3 lakhs
Miscellaneous INR 2 lakhs

Payment terms are as follows:

  • Advance payment upon contract signing.
  • Monthly installments based on performance and submission of reports.
  • Final settlement after project completion and approval.
    Bidders must provide a detailed financial proposal aligned with these guidelines.

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Eligibility Criteria

  • ✓ Must have minimum 5 years of experience in museum or heritage site management.
  • ✓ Proven track record of successful operation of cultural or tourist sites.
  • ✓ Must possess valid digital certificates for secure bid submission.
  • ✓ Financial stability with annual turnover of at least INR 50 lakhs for the past 3 years.
  • ✓ Must hold relevant licenses and permits for heritage site operations.
Qualification Criteria Details
Experience Minimum 5 years in heritage/cultural site management
Financial Turnover INR 50 lakhs annually for last 3 years
Certifications Valid digital certificates for e-bidding
Licenses Heritage management licenses, safety permits
Past Projects At least 2 similar projects completed

Note: Bidders must submit all required documents as specified in the tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

07-01-2026 16:00

Required Forms

Preliminary

Bidder Information

User Defined Template-Standard

Required

Required Documents

Documents required

1

EOI Tender Kantharpur Vad.pdf

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this tender?

This tender aims to select a qualified agency for the operation and maintenance of the Mahakali Temple Museum at Kantharpur Vad 2025. The selected agency will be responsible for managing visitor services, artifact preservation, security, and organizing cultural events to promote heritage tourism and ensure the museum's smooth functioning.

Who can participate in this tender?

Eligible bidders include heritage management firms, cultural site operators, tourism service providers, and organizations with proven experience in museum or heritage site management. Bidders must meet the specified eligibility criteria, including experience, financial stability, and licensing requirements, as detailed in the tender documents.

What are the key dates for the bidding process?

The bid submission starts on December 9, 2025, and ends on December 31, 2025, at 6:00 PM. The bid opening is scheduled for January 7, 2026. Bidders must ensure timely submission and attend the bid opening to participate effectively.

What are the technical requirements for the project?

The project requires climate control systems, security infrastructure, accessibility features, and regular maintenance protocols. Bidders should ensure environmental controls for artifact preservation, security systems like CCTV, and facilities for differently-abled visitors. Detailed technical specifications are provided in the tender document.

How is the evaluation of bids conducted?

Bids are evaluated based on technical experience (40%), past project success (30%), financial proposal (20%), and compliance with technical specifications (10%). A minimum score of 60% is required to qualify. The highest scoring bid will be awarded the contract, emphasizing both quality and cost-effectiveness.

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