Open State Governments & UT NPROCURE

Gujarat Government Tender for Annual Contract of Passenger Transport Vehicles - Ahmedabad

Bid Publish Date

29-Nov-2025, 10:00 am

Bid End Date

19-Dec-2025, 6:00 pm

Location

AHMADABAD , GUJARAT

Progress

Issue29-Nov-2025, 10:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

TOWN PLANNING TRANSPORTATION MISCELLANEOUS TOWN PLANNING CONSULTANCY CONSULTANCY

This government tender offers a significant opportunity for transport service providers to supply passenger vehicles to Gujarat's urban development department. The contract involves providing well-maintained vehicles such as Maruti Eco, Innova, Scorpio, and others for departmental field duties in Ahmedabad. Bidders must meet strict eligibility criteria, including vehicle standards, experience, and financial stability. The process emphasizes transparency, with detailed evaluation criteria focusing on vehicle quality, experience, and cost-effectiveness. The tender is open to fleet operators, transport companies, and service providers seeking long-term government contracts, ensuring reliable income and contribution to urban infrastructure projects. Download the tender documents, participate in free training sessions, and submit your bids online before the deadline of 19-12-2025. This is an excellent opportunity to collaborate with Gujarat's urban development initiatives and expand your government contracting portfolio.

Scope Of Work

• Provide passenger vehicles including Maruti Eco, Eon, I-10, WagonR, Swift Dzire, Nexon, Innova Crysta, Scorpio, Xylo, Ertiga, or similar models.
• Ensure vehicles are well-maintained, insured, and compliant with all safety standards.
• Vehicles must be available for daily operational hours of 12 hours, supporting departmental field activities.
• Deliver vehicles on a monthly basis, with flexible scheduling to meet department needs.
• Maintain vehicle logs, service records, and adhere to government transportation regulations.
• Provide prompt replacement or repair services in case of breakdowns.
• Submit regular reports on vehicle usage and maintenance.

The process includes:

  1. Submission of bids with necessary documents.
  2. Technical evaluation based on vehicle condition and compliance.
  3. Commercial evaluation considering bid prices.
  4. Final selection and contract award.
Vehicle Model Specifications Features
Maruti Eco Petrol, 4-seater Air-conditioned, Low maintenance
Innova Crysta Diesel, 7-seater Comfortable, Reliable
Scorpio Diesel, 7-seater Robust, Off-road capability
Nexon Petrol/Diesel, 5-seater Modern design, Safety features

The selected vendor must ensure timely delivery, vehicle cleanliness, and adherence to all contractual obligations.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Engine Type Petrol or Diesel
Seating Capacity 4 to 7 seats
Insurance Valid comprehensive insurance
Maintenance Regular servicing as per manufacturer guidelines
Safety Features Airbags, ABS, seat belts

Sequential steps include:

  1. Vehicle inspection and compliance check.
  2. Submission of technical documents.
  3. Approval based on vehicle condition and specifications.
  4. Deployment for departmental use.

Financial Requirements

The estimated budget for this contract ranges from Rs. 12,00,000 to Rs. 15,00,000 annually, depending on the fleet size and vehicle types. The cost breakdown includes:

Item Cost (Rs.)
Vehicle Rental Rs. 10,00,000
Maintenance & Insurance Rs. 2,00,000
Miscellaneous Rs. 1,00,000

Payments will be made quarterly based on invoice submissions, vehicle performance, and compliance with contractual terms. The bid must specify detailed pricing for each vehicle type and additional charges if applicable.

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Eligibility Criteria

✓ Must have valid registration and licensing for passenger transport services.
✓ Must provide proof of experience in government or large-scale transportation projects.
✓ Must submit scanned copies of Tender Fee and EMD as per tender requirements.
✓ Financial stability demonstrated through recent financial statements.

Criteria Minimum Requirement
Turnover Rs. 50 Lakhs in last 3 years
Experience At least 2 years in passenger vehicle services
Vehicles Fleet of at least 10 vehicles matching tender specifications
Certifications Valid transport and safety licenses

✓ Bidders must be registered in Gujarat or have a branch office in the state.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

23-12-2025 12:00

2. COMMERCIAL STAGE

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Annexure – 4 Price Bid

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Attach Scan copy of Tender Fee

Required
2

Attach scan copy of EMD

Required
3

Other Supporting Documents as per tender documents

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing passenger vehicles such as Maruti Eco, Eon, I-10, WagonR, Swift Dzire, Nexon, Innova Crysta, Scorpio, Xylo, Ertiga, or similar models for Gujarat Town Planning Consultancy Limited's departmental field duties. The vehicles are required for daily 12-hour shifts, supporting urban development activities across Ahmedabad. The contract emphasizes vehicle quality, timely delivery, and compliance with safety standards, making it ideal for fleet operators and transport companies seeking long-term government contracts.

What are the eligibility criteria for bidders?

Bidders must possess valid registration and licenses for passenger transport, demonstrate experience in government or large-scale projects, and submit scanned copies of Tender Fee and EMD. They should have a fleet of at least 10 vehicles matching specifications, a minimum annual turnover of Rs. 50 Lakhs in the last three years, and valid safety and transport licenses. Financial stability and Gujarat-based registration are also required to qualify for participation.

How can I participate in this tender?

Interested bidders must register on the NPROCURE portal, download the tender documents, and submit their bids electronically before the deadline of 19-12-2025 at 18:00. All required documents, including Tender Fee, EMD, and technical credentials, must be uploaded as per instructions. Bidders should attend the free vendor training sessions held every Saturday at (n)code solutions, Ahmedabad, to ensure smooth participation and compliance with online bidding procedures.

What is the evaluation process for the bids?

Bids will be evaluated based on technical compliance, vehicle quality, experience, and cost. Technical bids are assessed on vehicle condition, safety features, and maintenance records, with a minimum qualifying score of 70%. The highest-scoring bid considering price and quality will be selected. The evaluation emphasizes transparency, fairness, and value for money, with detailed scoring tables provided in the tender documents.

What are the key dates and deadlines for this tender?

The bid process begins on 29-11-2025 with bid submission opening. The last date for submitting bids is 19-12-2025 at 18:00. Technical evaluation will be conducted on 23-12-2025, and the final award notification will be issued by 30-12-2025. All deadlines are strict, and late submissions will not be entertained. Bidders are advised to review all dates carefully and ensure timely submission.