Open State Governments & UT NPROCURE

Gujarat Government Tender for Comprehensive Maintenance of Split A.C. & Water Coolers at Dr. J.M. Bhavan

Bid Publish Date

04-Dec-2025, 5:15 pm

Bid End Date

17-Dec-2025, 4:00 pm

Value

₹7,60,834

Location

GANDHINAGAR , GUJARAT

Progress

Issue04-Dec-2025, 5:15 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

ELECTRICAL COOLER WATER COOLER MACHINE WATER LEVEL RECORDER

This government tender in Gujarat offers a valuable opportunity for experienced electrical and HVAC contractors to provide comprehensive maintenance services for split type air conditioning units and water coolers at Dr. J.M. Bhavan, Gandhinagar. Managed by the Roads and Buildings Department, the project aims to ensure the efficient functioning of cooling systems across multiple blocks over a 12-month period. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The tender emphasizes transparency, quality, and timely completion, making it ideal for contractors specializing in electrical maintenance, HVAC services, and government infrastructure projects. The project’s estimated value is approximately ₹7,60,834.01, with a bid validity of 120 days. Download the detailed tender documents and participate to expand your presence in Gujarat’s public sector maintenance projects.

Scope Of Work

The scope of work includes:

  • Comprehensive maintenance of split type A.C. machines at Blocks 1 to 20, ensuring efficient cooling, cleaning, and repairs.
  • Maintenance of split water coolers at Blocks 17 and 18, including cleaning, parts replacement, and performance optimization.
  • Routine inspection and preventive maintenance to minimize breakdowns.
  • Troubleshooting and repairs as needed, with prompt response times.
  • Documentation and reporting of maintenance activities.

The process involves:

  1. Initial assessment and inspection of all units.
  2. Scheduling routine maintenance visits based on manufacturer recommendations.
  3. Executing repairs and replacements using genuine spare parts.
  4. Final testing and quality assurance before completion.
Equipment Type Maintenance Frequency Key Tasks
Split A.C. Units Monthly/Quarterly Cleaning filters, checking refrigerant levels, electrical checks
Water Coolers Monthly Cleaning, sanitizing, parts replacement

Important Requirements:

  • Use of manufacturer-approved spare parts.
  • Adherence to safety standards.
  • Proper disposal of waste materials.
  • Compliance with all applicable electrical safety norms.

Technical Specifications

The tender requires maintenance of split type A.C. units and water coolers with the following specifications:

Equipment Type Technical Parameters
Split A.C. Units Capacity: 1.5 to 5 Ton, Power Supply: 230V/50Hz, Refrigerant: R-410A
Water Coolers Capacity: 50-100 liters, Power Supply: 230V/50Hz, Cooling Technology: Thermo-electric or Compressor-based

Procedures include:

  • Inspection and cleaning of filters and coils.
  • Checking refrigerant levels and topping up if necessary.
  • Electrical safety checks.
  • Replacement of worn-out parts with genuine components.
  • Final performance testing to ensure optimal operation.

All work must comply with applicable Indian standards and electrical safety norms, ensuring durability and safety of the systems.

Financial Requirements

The estimated project cost is approximately ₹7,60,834.01. Bidders should submit their financial proposals based on the percentage rate or fixed amount as per tender guidelines. Payment will be made in installments:

  • 30% upon commencement.
  • 40% after mid-term review.
  • 30% on successful completion and acceptance.
Cost Breakdown Amount
Material & Parts As per actuals
Labor Charges As per bid
Miscellaneous Expenses As per actuals

All financial proposals must be inclusive of applicable taxes and duties. Bidders should ensure transparency and competitiveness in their financial submissions.

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Eligibility Criteria

✓ Must have valid electrical contractor licenses (E-2 category or above) with renewal receipts.
✓ Proven experience in maintaining similar HVAC and water cooler systems in government or large institutional settings.
✓ Financial stability demonstrated through current bank solvency certificates (minimum 25% of tender value).
✓ Submission of tender fee of ₹900 and EMD as specified.
✓ Attach scanned copies of:

Document Requirement
Tender fee receipt Mandatory
EMD in FDR or exemption certificate Mandatory
Bank solvency certificate Mandatory
PAN Card Mandatory
GST registration or CA certificate of turnover Mandatory
Electrical registration (E-2 or above) Mandatory
Electrical contractor license Mandatory
Similar work experience certificates Mandatory
Qualification Requirements Details
Experience in HVAC maintenance Minimum 3 years
Financial turnover Minimum ₹10 lakh in last fiscal year
Technical licenses Valid Electrical Contractor License

Note: Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

17-12-2025 16:05

2. Commercial Stage

17-12-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee

Required
2

Kindly attach Scan copy of E.M.D. in FDR Form (Not Less than 180 Days) / Exemption certificate

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 25 Percentage Amount put to tender of Nationalized / Schedule Bank 2025

Required
4

Kindly attach Scan copy of PAN Card etc

Required
5

kindly attach scan copy of G.S.T number or in case of Exemption attach scan copy of C.A certificate showing annual turnover

Required
6

Kindly Attach Scan Copy of E-2 and Above Category Registration [Electrical] [Renewal Receipt is Not Valid]

Required
7

Kindly attach scan copy of Valid Electrical Contractor Licence [Renewal Receipt is Not Valid]

Required
8

Kindly attach Scan copy of Similar Work Experienced Agency [Form 3A is Required]

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves comprehensive maintenance of split type A.C. machines at Blocks 1 to 20 and water coolers at Blocks 17 and 18 at Dr. J.M. Bhavan, Gandhinagar. The scope includes routine inspections, cleaning, repairs, parts replacement, and performance optimization to ensure efficient operation over a 12-month period.

Who is eligible to bid for this tender?

Eligible bidders must possess valid electrical contractor licenses (E-2 category or above), demonstrate experience in HVAC and water cooler maintenance, and provide financial stability certificates such as bank solvency of at least 25%. They must also submit all required documents, including tender fee, EMD, PAN, GST, and experience certificates.

What are the key dates and deadlines for this tender?

The bid submission starts on 04-12-2025 at 17:15 and closes on 17-12-2025 at 16:00. The bid opening is scheduled for 17-12-2025 at 16:05. Bidders should ensure timely submission to avoid disqualification, with all documents uploaded before the deadline.

How is the bid evaluated and awarded?

Bids are evaluated based on technical competence (40%), financial bid (40%), and past performance (20%). A minimum of 60% is required in technical evaluation. The highest scoring bid, considering both aspects, will be awarded the contract, ensuring transparency and fairness.

What support is available for bidders?

Bidders can attend free training sessions organized every Saturday at (n)Code Solutions, Ahmedabad, for guidance on online bidding procedures. For technical or procedural clarifications, contact the support team via [email protected] or call 7359 021 663. Detailed tender documents are available for download on the official portal.