Open State Governments & UT NPROCURE

Gujarat Maritime Board Tender for Vehicle Insurance Renewal 2026 | Open Works Bid

Bid Publish Date

20-Nov-2025, 6:00 pm

Bid End Date

08-Dec-2025, 6:10 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue20-Nov-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

AGITATORS MISCELLANEOUS TURBINE PUMPS

The Gujarat Maritime Board (GMB) is inviting sealed bids from qualified insurance companies for the renewal of vehicle insurance policies for its fleet at Gandhinagar in 2026. This open tender provides a strategic opportunity for insurers specializing in government vehicle coverage to secure a government contract. The project involves renewing comprehensive insurance policies, ensuring compliance with statutory requirements, and providing prompt claim settlement services. Bidders must meet eligibility criteria, including valid MoU with Gujarat Government Insurance Fund, GST registration, and PAN. The tender process includes pre-qualification and price bidding stages, with evaluation based on price, experience, and compliance. The deadline for bid submission is December 8, 2025, with a bid validity of 45 days. This tender is ideal for reputed insurance firms seeking to expand their government sector portfolio in Gujarat, offering a reliable revenue stream and long-term partnership opportunities.

Scope Of Work

The scope of work includes:

  • Renewal of Motor Insurance Policies for various vehicle types at GMB-HO Gandhinagar for 2026.
  • Coverage includes all vehicles listed in the tender document, ensuring comprehensive insurance protection.
  • Bidder responsibilities:
    • Provide valid insurance coverage as per government standards.
    • Ensure timely renewal of policies before expiry.
    • Submit all required documentation for pre-qualification and bid submission.
  • Key deliverables:
    • Valid insurance certificates for all vehicles.
    • Proof of compliance with Gujarat Government Insurance Fund MoU.
    • GST and PAN certificates.
  • Process:
    1. Submit pre-qualification documents.
    2. Participate in technical evaluation.
    3. Submit sealed price bid.
    4. Final selection based on evaluation results.
Specification Details
Insurance Type Comprehensive Vehicle Insurance
Coverage Period 2026 (renewal period)
Eligible Vehicles All vehicles listed in tender documents
Documentation MoU, GST Certificate, PAN, Insurance Details
Evaluation Criteria Price, Experience, Compliance
  • Contract Duration: As per tender document attached, typically one year or as specified.

Bidders must adhere to all technical and legal requirements to ensure successful contract execution.

Technical Specifications

The technical specifications require bidders to provide comprehensive vehicle insurance coverage adhering to government standards. The insurance policies must cover damages, theft, third-party liabilities, and other risks as specified in the tender document. The insurance provider should have the capacity to process claims efficiently and provide prompt support. Technical parameters include:

Parameter Specification
Coverage Type Comprehensive
Validity Period 2026
Vehicle Types All listed in the tender document
Claim Settlement Within 30 days of claim submission
Certification Valid IRDAI registration and compliance

Bidders must follow the sequential process:

  1. Review detailed technical requirements.
  2. Submit technical documentation including certificates and experience proof.
  3. Ensure all vehicles are covered as per specifications.
  4. Maintain compliance throughout the contract period.

Financial Requirements

The estimated budget for this tender ranges from ₹X lakh to ₹Y lakh, depending on the scope and number of vehicles. The financial proposal must include a detailed cost breakdown:

Cost Component Details
Premium Cost Based on vehicle types and coverage
Service Charges As applicable
Taxes GST as per prevailing rates
Total Estimated Cost Summation of all components

Payment terms include:

  • 100% payment upon successful policy issuance.
  • Payments will be processed within 30 days of invoice submission.
  • Bidders must specify their pricing in the secured price bid form.
  • Ensure all costs are inclusive of taxes and applicable charges.

Bidders should ensure financial proposals are competitive and compliant with government procurement norms.

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Eligibility Criteria

✓ Must have a valid MoU with Gujarat Government Insurance Fund.
✓ Must possess a valid GST Certificate.
✓ Must hold a PAN card issued by the Indian Income Tax Department.
✓ Complete and submit PQ Form – I: Letter of Application.
✓ Submit PQ Form – II: Details of the Insurance Company.
✓ Must have relevant experience in providing vehicle insurance services to government entities.
✓ Bidders should not have been blacklisted or debarred by any government agency.

Criterion Requirement
Financial Stability Minimum annual turnover of ₹X crore (specify amount)
Experience At least 3 years in vehicle insurance for government or large fleet clients
Certification Valid DSC (Digital Signature Certificate) for online bid submission
Legal Compliance All statutory licenses and registrations valid and up-to-date

Important: Bidders must submit all documents in the specified format and ensure compliance with eligibility conditions to qualify for evaluation.

Bidding Process

Process Timeline

1. PQ STAGE

09-12-2025 12:00

2. PRICE BID STAGE

09-12-2025 12:30

Required Forms

PQ

GENERAL INFORMATION OF BIDDER

User Defined Template-Standard

Required

LETTER OF APPLICATION

User Defined Template-Standard

Required

PRICE

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - PQ STAGE

1

1. Copy of Valid MoU with Gujarat Government Insurance Fund

Required
2

2. Copy of GST Certificate

Required
3

3. Copy of PAN

Required
4

4. PQ Form – I: LETTER OF APPLICATION

Required
5

(5) PQ Form - II: Details of the Insurance Company

Required
6

6. Any Other..

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 8th December 2025 at 18:10 IST. Bidders must upload all required documents and bid proposals before this time to be considered.

What documents are required for pre-qualification?

Bidders must submit:

  • Copy of valid MoU with Gujarat Government Insurance Fund
  • GST Certificate
  • PAN Card
  • PQ Form – I: Letter of Application
  • PQ Form – II: Details of the Insurance Company
  • Any other relevant documents as specified in the tender document.
How will the evaluation process be conducted?

Evaluation will be based on price, experience, technical compliance, and financial stability. Bids will undergo pre-qualification, technical, and financial assessments, with scores assigned based on predefined criteria. The highest scoring bidder will be awarded the contract.

Can I participate if my company is not based in Gujarat?

Yes, any eligible insurance company with the required experience and compliance can participate, provided they meet all eligibility criteria and submit the necessary documentation as specified.

Is there any training available for online bidding?

Yes, a free vendor training camp is organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, GNFC Ltd. Bidders are encouraged to attend to understand the online bidding process better.