Open State Governments & UT NPROCURE

Gujarat Metro Rail Tender for Exclusive Train Wrapping & Advertisement Rights (3 Years)

Bid Publish Date

19-Nov-2025, 10:54 pm

Bid End Date

20-Dec-2025, 3:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue19-Nov-2025, 10:54 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹25,000

Contract Form

Service

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

SERVICES ADVERTISEMENT

Gujarat Metro Rail Corporation (GMRC) Limited is offering a prestigious tender for exclusive train wrapping and advertising rights on the North-South (NS) corridor of the metro network. This three-year contract provides advertising agencies, media firms, and branding companies an exceptional opportunity to promote brands across high-traffic metro trains in Gandhinagar and Ahmedabad. The project involves design, installation, maintenance, and removal of advertisements, ensuring maximum visibility and engagement with daily commuters. Bidders must meet strict eligibility criteria, including financial stability, relevant experience, and compliance with technical standards. The tender process emphasizes transparency, with detailed evaluation criteria and deadlines. Participating in this tender allows firms to leverage Gujarat’s expanding metro infrastructure for impactful brand exposure, aligning with government initiatives to enhance urban mobility and public outreach. Download the full tender documents, attend training sessions, and submit your bids online to secure this exclusive advertising opportunity in Gujarat’s vibrant transit ecosystem.

Scope Of Work

• Design and conceptualization of train wrapping and advertisements in accordance with GMRC branding guidelines.
• Preparation of artwork and submission for approval prior to installation.
• Installation of train wraps on designated metro trains, ensuring minimal disruption to service.
• Maintenance and periodic replacement of advertisements to ensure clarity and quality throughout the contract period.
• Removal and disposal of old wraps at the end of the contract or as required.

The process involves:

  1. Submission of design proposals for approval.
  2. Procurement of necessary materials and equipment.
  3. Installation of wraps on metro trains during scheduled maintenance windows.
  4. Regular inspection and maintenance to ensure durability.
  5. Removal of wraps upon contract completion or renewal.
Specification Details
Duration 3 years
Area North-South (NS) Corridor, GMRC Metro Network
Target Trains Metro trains operating in Gandhinagar and Ahmedabad
Design Standards As per GMRC branding guidelines
Maintenance Regular inspections, repairs, and updates
Removal At end of contract or upon renewal

Bidders must ensure compliance with safety standards, quality benchmarks, and timely execution as per the tender guidelines.

Technical Specifications

Parameter Specification
Material High-quality, weatherproof vinyl suitable for outdoor advertising
Durability Minimum 3 years lifespan for wraps
Design Compatibility Must align with GMRC branding guidelines
Installation Performed by trained professionals during scheduled maintenance
Safety Standards Compliant with local safety and transit regulations

Sequential procedures:

  1. Submit design proposal for approval.
  2. Obtain necessary permits if applicable.
  3. Install wraps during scheduled maintenance.
  4. Conduct periodic inspections.
  5. Replace or repair as needed.
  6. Remove wraps at contract end.

Technical compliance ensures durability, safety, and brand consistency across all metro trains.

Financial Requirements

The total estimated budget for this project is between INR 10 Lakhs to INR 15 Lakhs over three years, covering design, installation, maintenance, and removal costs. The financial bid must include a detailed breakdown:

Cost Component Estimated Cost (INR)
Design & Artwork 2 Lakhs
Installation 4 Lakhs
Maintenance & Upkeep 3 Lakhs
Removal & Disposal 1 Lakh
Contingency & Miscellaneous 1 Lakh

Payments will be made in installments based on project milestones:

  • 30% upon contract signing.
  • 40% post successful installation.
  • 20% during maintenance phase.
  • 10% after project completion.

All payments are subject to submission of valid invoices and compliance with quality standards. Bidders should quote competitive rates within the specified budget range.

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Eligibility Criteria

✓ Must have valid GST Registration Certificate.
✓ Must submit a Demand Draft or Bankers Cheque for tender fees.
✓ Must provide tender security as specified.
✓ Must have audited financial statements for the last 3 financial years.
✓ Must possess valid Power of Attorney, MOA, AOA, or Certificate of Incorporation.
✓ Must submit all relevant forms as per the RFP document.
✓ Must meet minimum turnover criteria as detailed in the financial qualification table:

Financial Year Minimum Turnover (INR)
Last Financial Year 50 Lakhs
Penultimate Year 45 Lakhs
Third Year 40 Lakhs

✓ Bidders should demonstrate experience in large-scale branding or advertising projects, preferably in transit or public infrastructure sectors.
✓ All documents must be submitted in the prescribed format and within the deadline.

Bidding Process

Process Timeline

1. Technical Bid

20-12-2025 15:30

2. Financial Bid

Required Forms

Technical

Tender Fee and EMD

User Defined Template-Standard

Required

Financial

Financial Bid- License Fees

User Defined Template-Secured

Required

Required Documents

Stage - Technical Bid

1

Scanned Copy of Tender Fees instrument (Demand Draft /Bankers cheque)

Required
2

Scanned Copy of Tender Security instrument

Required
3

Audited Balance Sheets of Last 3 Financial Years

Required
4

Power of Attorney, MOA, AOA, MOU, Certificate of Incorporation

Required
5

All relevant forms as mentioned in RFP Document

Required
6

GST Registration Certificate

Required
7

All Applicable Annexures of RFP Documents

Required
8

Any other document as per the requirement of Tender

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main focus of this tender?

This tender is for licensing exclusive train wrapping and advertising rights on the North-South corridor of the GMRC Metro Network for a period of three years. It offers advertising agencies and media companies an opportunity to showcase brands on metro trains, enhancing visibility in Gandhinagar and Ahmedabad.

What are the key eligibility criteria for bidders?

Bidders must have valid GST registration, submit tender fee and security deposits, provide audited financial statements for the last 3 years, and demonstrate relevant experience in large-scale transit advertising projects. All documents must conform to the specified formats and deadlines.

How is the bidding process structured?

The process involves online registration, downloading tender documents, submission of technical and financial bids before the deadline, followed by technical evaluation on 20-12-2025 at 15:30. Successful bidders will be notified for contract award based on combined technical and financial scores.

What is the estimated budget for this project?

The total estimated budget ranges from INR 10 Lakhs to INR 15 Lakhs over three years, covering design, installation, maintenance, and removal costs. Bidders should submit competitive bids within this range, with detailed cost breakdowns as specified.

Who can I contact for further assistance?

For queries, contact Gujarat Metro Rail Corporation (GMRC) Limited at 07923248572 or via email at [email protected]. Assistance is also available through weekly vendor training sessions held at (n)Code Solutions, Ahmedabad.

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