Open State Governments & UT NPROCURE

Gujarat Police Bhavan Air Conditioner Installation Tender | Electrical Works 2025

Bid Publish Date

21-Nov-2025, 3:15 pm

Bid End Date

11-Dec-2025, 6:00 pm

Value

₹11,84,954

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Nov-2025, 3:15 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

3  Months

Currency Type

Single

Categories 7

ELECTRICAL FUME HOODS AIR CONDITIONER ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER APFC PANEL

This government tender offers electrical contractors an opportunity to bid for the supply, installation, testing, and commissioning of split air conditioning units at the Gujarat Police Bhavan, Gandhinagar. Funded under the SR Grant 2025-26, the project emphasizes quality, safety, and timely completion of electrical and HVAC works. Eligible bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The tender process is conducted online via the NProcure portal, ensuring transparency and fairness. With a project value of approximately Rs. 11.84 lakh, this tender is ideal for experienced public sector contractors seeking government projects in Gujarat. The deadline for bid submission is December 11, 2025, and detailed technical specifications are provided in the tender documents. Bidders are encouraged to participate in vendor training sessions to ensure smooth submission and compliance.

Scope Of Work

The scope of work includes:

  • Supply of split air conditioning units as per specifications.
  • Installation of all electrical connections and mounting hardware.
  • Testing and commissioning of the installed units.
  • Ensuring compliance with safety and quality standards.

The process involves:

  1. Site inspection and assessment.
  2. Delivery of equipment to the site.
  3. Electrical wiring and connection setup.
  4. Testing the units for operational efficiency.
  5. Final commissioning and handover.

Key deliverables include:

  • Fully operational split air conditioning units.
  • Complete electrical wiring and safety checks.
  • Submission of testing reports and commissioning certificates.

Specifications comparison table:

Parameter Specification
Cooling Capacity As per site requirement
Power Supply 230V / 50Hz, Single Phase
Unit Dimensions As per manufacturer standards
Energy Efficiency A+ or higher

All work must adhere to the technical and safety standards specified in the tender documents and specifications booklet.

Technical Specifications

The technical parameters include:

Parameter Requirement
Cooling Capacity As specified in the technical booklet
Power Supply 230V / 50Hz, Single Phase
Unit Dimensions Manufacturer specified dimensions
Energy Efficiency Minimum A+ rating
Installation Standards BIS and IEC standards

Sequential process:

  1. Site assessment and measurement.
  2. Delivery of units and materials.
  3. Electrical wiring and mounting.
  4. Testing of individual units.
  5. Final commissioning and operational approval.

Financial Requirements

The estimated project cost is Rs. 11,84,954. The budget breakdown includes:

Item Cost (Rs.)
Equipment 8,50,000
Labour & Installation 2,00,000
Testing & Commissioning 1,00,000
Contingency & Miscellaneous 34,954

Payment terms:

  • 30% advance upon award.
  • 40% after delivery and installation.
  • 30% after successful testing and commissioning.
    All payments are subject to submission of valid invoices and compliance certificates.

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Eligibility Criteria

✓ Must have valid Electrical Contractor License approved for the prescribed category.
✓ Must submit copies of last Income Tax Return, Partnership Deed or Articles of Association, and registration under cooperative society, duly attested.
✓ Must provide a valid certificate of Electrical Registration from authorized bodies.
✓ Must produce a solvency certificate equal to 25% of the tendered amount, issued by a bank with minimum validity on the submission date.
✓ Tender fee Demand Draft of Rs. 900 (non-refundable) must be submitted.
✓ Earnest Money Deposit (EMD) in the form of Fixed Deposit Receipt or exemption certificate issued by GSPHC Ltd.
✓ Must demonstrate relevant work experience as per NIT.
✓ GST Registration Certificate copy.
✓ Income Tax PAN Card copy.
✓ Original Affidavit on Rs. 300/- Non-Judicial Stamp Paper, duly attested.
✓ Electrical Contractor License.

Financial Qualification Details
Minimum Turnover Rs. 5,00,000
Past Projects At least 2 similar projects completed in last 3 years

Bidding Process

Process Timeline

1. Preliminary Stage

18-12-2025 11:00

2. Commercial Stage

18-12-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

(i) Copy of last I.T return filed, partnership deed or memorandum as well as Articles of Association, in case of the company or copy of registration under co-operative society All copies submitted shall be duly attested.

Required
2

(ii) A certificate of Electrical Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders and Tender Documents..

Required
3

(iii) Copy of Provident fund Registration along with code number (As per Condition of Notice Inviting of Tender) .

4

(iv) A solvency certificate of an amount equal to 25 Percent of the amount of work put to tender (having minimum validity on the date of online submission of tender) will have to be produced. Such solvency certificate should be issued by the banks as per clause2 (a) of section 3.

Required
5

(v) Tender fees Demand Draft. (Non Refundable )

Required
6

(vi) Earnest Money Deposit in the form Fixed Deposit Receipt of Banks (See clause no.2 of section-3 for details) OR EMD exemption certificate issued by G.S.P.H.C. LTD. Only.

Required
7

(vii) Work experience as per NIT

Required
8

(viii) Goods & Service Tax Registration Copy (GST)

Required
9

(ix) Income tax pancard copy.

Required
10

Affidavit (To be submitted IN ORIGINAL on Non-Judicial Stamp Paper of Rs.300/- duly attested by First Class Magistrate/Notary public). As per tender condition.

Required
11

Other documents as required.

Required
12

Electrical Contractor License

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission for the Gujarat Police Bhavan Air Conditioner Tender?

The bid submission deadline is 11th December 2025 at 6:00 PM. Bidders must upload all required documents and bids electronically via the NProcure portal before this time. Late submissions will not be accepted.

What are the key eligibility criteria for participating in this electrical works tender?

Eligible bidders must possess a valid Electrical Contractor License, submit attested copies of last I.T. returns, GST registration, and a solvency certificate of 25% of the tender value. They must also provide experience certificates, tender fee demand draft, and original affidavits as specified.

What technical specifications are required for the air conditioning units?

The units must have a minimum energy efficiency rating of A+, be suitable for 230V/50Hz single-phase power supply, and conform to BIS and IEC standards. The cooling capacity should meet the site-specific requirements as detailed in the specifications booklet.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial quotation (30%), and eligibility compliance (20%). Bidders must meet minimum qualifying marks, and the highest scoring bid will be selected for award.

Who should I contact for support during the bidding process?

For assistance, contact the Executive Engineer (Electrical) at 9978407157 or email [email protected]. Support is available during working hours, and detailed guidance is provided during vendor training sessions.

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