Open State Governments & UT NPROCURE

Surat Municipal Corporation Tender for Annual Maintenance of AC, Water Coolers & Elevators

Bid Publish Date

03-Dec-2025, 3:00 pm

Bid End Date

18-Dec-2025, 6:00 pm

Location

SURAT , GUJARAT

Progress

Issue03-Dec-2025, 3:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,770

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 7

TECHNICAL SERVICES OTHER SERVICE HOUSEHOLD ITEM MISCELLANEOUS REFRIGERATORS WATER LEVEL RECORDER MICROCENTRIFUGES

Surat Municipal Corporation has issued an open tender for comprehensive annual maintenance services covering AC machines, water coolers, refrigerators, and Otis lifts at various municipal buildings in Udhna, Surat. This multi-year contract offers an excellent opportunity for experienced service providers to deliver reliable HVAC and lift maintenance, ensuring smooth operations of essential municipal assets. The tender emphasizes quality, safety, and compliance with technical standards, with a bid deadline of 18th December 2025. Bidders must submit all required documents electronically, including tender fee and EMD, and meet specified eligibility criteria. The project aims to enhance municipal infrastructure efficiency and safety, fostering long-term collaboration between the government and qualified contractors.

Scope Of Work

The scope of work includes the following key deliverables:

  • Annual Maintenance of AC Machines: Routine inspection, cleaning, repair, and preventive maintenance of various air conditioning units installed across municipal buildings.
  • Water Cooler & Refrigerator Maintenance: Regular servicing, part replacement, and troubleshooting to ensure optimal functioning.
  • Otis Lift Maintenance: Comprehensive annual servicing, safety checks, and repairs for Otis make lifts at Udhna Fire Station.

The process involves:

  1. Initial Inspection: Conduct detailed assessment of all assets.
  2. Preventive Maintenance: Schedule and perform routine checks and servicing.
  3. Corrective Repairs: Address any faults or breakdowns promptly.
  4. Documentation & Reporting: Maintain detailed logs and reports for each maintenance activity.
Technical Specifications Details
AC Units Split and window types, capacity ranging from 1.5 to 5 tons
Water Coolers Standard municipal water coolers with cooling capacity of 50-150 liters
Refrigerators Commercial grade, energy-efficient models
Lifts Otis make, with specified load capacity and safety features

Bidders must ensure compliance with all technical standards and safety regulations as specified in the tender documents.

Technical Specifications

The technical parameters include:

Equipment/Service Specification
AC Units Split and window types, capacities 1.5 to 5 tons, energy-efficient
Water Coolers Cooling capacity of 50-150 liters, standard municipal models
Refrigerators Commercial grade, energy-efficient, with temperature control
Otis Lifts Load capacity of 1000-2000 kg, safety features compliant with IS standards

Procedures include:

  • Inspection and assessment
  • Preventive maintenance scheduling
  • Repair and replacement as needed
  • Final testing and commissioning

Bidders should ensure all equipment and services meet the specified standards and safety regulations.

Financial Requirements

The estimated budget for these maintenance works is not explicitly specified but involves significant annual costs for comprehensive services. The financial proposal should include:

Cost Component Estimated Cost
Maintenance Fees To be quoted by bidders
Spare Parts As per actual requirement
Service Charges As per scope

Payment terms are aligned with project milestones, with invoices payable upon completion of scheduled maintenance activities. Bidders must provide detailed cost breakdowns and adhere to the budget guidelines provided in the tender documents.

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Eligibility Criteria

✓ Must have valid registration and licenses for HVAC and lift maintenance services.
✓ Proven experience in handling similar maintenance contracts for municipal or government projects.
✓ Financial stability with turnover exceeding specified thresholds.

Financial Qualification Details
Minimum Annual Turnover ₹50 lakh (or equivalent) for the last 3 years
Experience At least 3 years in HVAC and lift maintenance
Certification Valid ISO or equivalent quality certifications

✓ Bidders must submit all required documents, including tender fee, EMD, and relevant certifications, as per the tender guidelines.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC 100 percent bid fee 100 percent EMD Tabular Form

User Defined Template-Standard

Required

Commercial

SMC Work No.14 Percentage Rate PB

User Defined Template-Secured

SMC Work No.15 Percentage Rate PB

User Defined Template-Secured

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender condition.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission for this tender?

The bid submission deadline is 18th December 2025 at 6:00 PM. Bidders must upload all required documents before this time to be considered.

What documents are required to participate in this tender?

Bidders must submit:

  • Scan copy of tender fee receipt
  • Scan copy of EMD
  • All relevant certifications and documents as per tender conditions. These are mandatory for preliminary evaluation.
Is this a restricted or open tender?

This is an Open Tender, allowing any qualified contractor with relevant experience and certifications to participate through electronic submission via the official portal.

What is the scope of work involved in this tender?

The scope includes annual maintenance of AC units, water coolers, refrigerators, and Otis lifts at municipal buildings. It involves routine inspections, preventive maintenance, repairs, and safety checks, ensuring optimal operation over the contract period.

How will the evaluation of bids be conducted?

Bids will be scored based on technical competence (50%), financial proposal (30%), and compliance with tender conditions (20%). Minimum technical scores are required to qualify for financial evaluation.