GEM

Indian Air Force Procurement Tender for IT Hardware & VR Toolkit Categories Hyderabad 2025

Bid Publish Date

26-Nov-2025, 3:13 pm

Bid End Date

06-Dec-2025, 4:00 pm

EMD

₹2,00,000

Progress

Issue26-Nov-2025, 3:13 pm
AwardPending
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Quantity

36

Category

VR builder pro Tool Kit

Bid Type

Two Packet Bid

Key Highlights

  • • Option clause enabling ±25% quantity variation during contract
  • • Delivery location: AIRFORCE ACADEMY, Dundigal, Hyderabad, Telangana
  • • EMD formats accepted: DD, FDR, or Banker’s Cheque
  • • DD/FDR/BC delivery hard copy requirement within 5 days
  • • Performance security may be provided as DD in lieu of PBG
  • • 17 BOQ items across IT hardware and VR toolkits
  • • No explicit start/end dates published in data
  • • IS0 9001/IS standards not specified in tender data

Categories 13

ADAPTORS BELL CONTROLLER POWER NETWORK SWITCHES TRANSITION METALS TOOL KIT MICROPROCESSORS CENTRAL PROCESSING UNIT GRAPHICS CARD UPS ATM SIMULATOR TELEPHONE ACCESSORIES

Tender Overview

The Indian Air Force (Department Of Military Affairs) invites bids for a multi-item category spanning Processor CPU, Mother Board, Memory RAM, GPU, Storage, Power Supply, Cooling, Windows, Managed Switch, Online UPS, VR Builder Pro Tool Kit, Auto Hand VR Interaction, Silantro Flight Simulator Tool Kit, Haptic Hardware, VR Adaptors, VR Headsets and Consumables. Estimated value is not disclosed; the EMD is ₹200,000. The procurement location is Hyderabad, Telangana at AIRFORCE ACADEMY, Dundigal. The scope emphasizes hardware and VR/flight simulation related equipment with 17 total items in the BOQ. A key differentiator is the option clause allowing up to 25% quantity variation during contract and extended periods. Unique delivery address and EMD submission modalities add operational specificity.

Technical Specifications & Requirements

  • Product/Service focus: IT hardware and VR simulation components as listed in tender category.
  • EMD amount: ₹200,000; payment methods include Demand Draft (DD), Fixed Deposit Receipt (FDR), or Banker’s Cheque in favor of AIR FORCE PUBLIC FUND ACCOUNT AFA DUNDIGAL.
  • Delivery terms: Installation/ Commissioning at AIR FORCE ACADEMY, Dundigal, Hyderabad; timing governed by option clause with minimum 30 days extension rules.
  • BOQ indicates 17 items; specific technical specs for items are not published in data.
  • Compliance expectations include submission of scanned proofs and hard copies as part of bid submission for EMD and post-award security.
  • Pre-conditions: bidder must adhere to option clause and delivery schedule; successful bidder may provide DD as PBG alternative.

Terms, Conditions & Eligibility

  • EMD submission options: DD, FDR, or Banker’s Cheque in favor of AIR FORCE PUBLIC FUND ACCOUNT AFA DUNDIGAL.
  • Delivery/Installation: at AIRFORCE ACADEMY, Dundigal, Hyderabad; extension rules apply per option clause with minimum 30 days.
  • Payment/Performance security: post-award DD can substitute PBG; DD must be delivered in hard copy within 5 days of bid end/opening.
  • Quantity flexibility: purchaser may increase/decrease up to 25% during contract and currency.
  • Documentation: bidder must attach scanned proofs of EMD and deliver hard copies as required; terms specify multiple acceptable EMD formats.

Key Specifications

  • Product/service names: Processor CPU, Mother Board, Memory RAM, GPU, Storage, Power Supply, Cooling, Windows, Managed Switch, Online UPS, VR Toolkit, VR Interaction, Silantro Flight Simulator Tool Kit, Haptic Hardware, VR Adaptors, VR Headsets, Consumables

  • Quantities: Not disclosed in BOQ data; total items = 17

  • EMD amount: ₹200,000

  • Experience requirements: Not specified in data

  • Quality/standards: Not specified in data

Terms & Conditions

  • Quantity variation up to 25% allowed during contract

  • EMD payable via DD/FDR/BC to AIR FORCE PUBLIC FUND ACCOUNT

  • Delivery at AIR FORCE ACADEMY, Dundigal, Hyderabad

  • DD/FDR/BC proof to be uploaded with bid; hard copy within 5 days

Important Clauses

Payment Terms

EMD can be DD, FDR, or BC; post-award DD may substitute PBG; DD proof must be uploaded and hard copy delivered within 5 days.

Delivery Schedule

Delivery and installation, if covered, to AIR FORCE ACADEMY, Dundigal; option clause allows quantity change with extended delivery periods and minimum 30 days extension when applicable.

Penalties/Liquidated Damages

Not specified in data; terms emphasize delivery extension rules and compliance with option clause.

Bidder Eligibility

  • Compliance with option clause for quantity adjustment up to 25%

  • Ability to supply IT hardware and VR toolkit components

  • Demonstrable EMD submission via DD/FDR/BC and hard copy delivery within 5 days

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Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Processor CPU Intel Xeon W9-3475X Xeon Gold 6454S 1 pieces atg@afa 21
2 Mother Board Intel WS90 C741 Chipset DDR5 PCle Gen5 1 pieces atg@afa 21
3 Memory RAM DDR4 ECC RDIMM 512 GB 1 pieces atg@afa 21
4 GPU Nvidia RTX ADA 6000 Chosen 1 pieces atg@afa 21
5 Storage NVMe SDD RAID 1 Plus HDD 1 pieces atg@afa 21
6 Power Supply 1200 Watt platinum rated PSU 1 pieces atg@afa 21
7 Cooling Liquid or active hybrid cooling 1 pieces atg@afa 21
8 Windows windows server 32 core 1 pieces atg@afa 21
9 Managed Switch managed 24port GigaBit switch 1G with 10G uplink 1 pieces atg@afa 21
10 Online UPS 2-3 KVA 1 pieces atg@afa 21
11 VR builder pro Tool Kit toolkit for VR Creation 1 pieces atg@afa 21
12 Auto Hand VR Interaction Auto Hand VR interaction for VR Creation 1 pieces atg@afa 21
13 Silantro Fligh Simulator Tool Kit Tool Kit for VR Creation 1 pieces atg@afa 21
14 Haptic Hardware B Haptics TactGlove DK2 pair 1 pieces atg@afa 21
15 VR Adaptors TP Link UE 300C 1 pieces atg@afa 21
16 VR Headsets Meta Quest 3 20 pieces atg@afa 21
17 Consumables Installation Aids for VR Lab 1 lot atg@afa 21

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD documents (DD/FDR/BC) or proof thereof

6

Technical bid documents

7

OEM authorizations (if applicable)

Frequently Asked Questions

How to bid for IT hardware VR toolkit tender in Hyderabad 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD via DD/FDR/BC for ₹200,000 to AIR FORCE PUBLIC FUND ACCOUNT AFA DUNDIGAL. Include scanned EMD proofs and hard copies within 5 days of bid opening. Ensure delivery at AIR FORCE ACADEMY, Dundigal.

What documents are required for Air Force Dundigal procurement 2025

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof (DD/FDR/BC), technical bid, and OEM authorizations if applicable. Ensure hard copies are delivered within 5 days of bid end date, per buyer terms.

What are the EMD submission options for IAF tender 2025

The EMD can be submitted as Account Payee Demand Draft, Fixed Deposit Receipt in favor of AIR FORCE PUBLIC FUND ACCOUNT AFA DUNDIGAL, or Banker’s Cheque. Upload scanned proof with bid and provide the hard copy within 5 days of bid end/opening.

What is the delivery location and schedule for IAF VR toolkit bid

Delivery and installation, if covered, must occur at AIR FORCE ACADEMY, Dundigal, Hyderabad, Telangana 500043. The option clause may extend delivery time; minimum 30 days extension applies when increasing quantity.

What are the essential product categories in IAF tender 2025

Categories include Processor CPUs, Mother Boards, Memory RAM, GPUs, Storage, Power Supplies, Cooling, Windows, Managed Switches, Online UPS, VR Builder Toolkit, Auto Hand VR Interaction, Silantro Flight Simulator Toolkit, Haptic Hardware, VR Adapters, VR Headsets, and Consumables.

What is the scope of quantity variation under the option clause

The purchaser may adjust quantity up to ±25% at contract placement and during currency. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days extension.

What payment terms accompany the IAF procurement 2025

Payment terms hinge on DD/FDR/BC EMD submissions and post-award DD as PBG alternative. Ensure delivery of hard copies to the buyer within 5 days and adhere to the delivery schedule and extension rules defined by the option clause.

Where can bidders verify OEM authorizations for IAF bid 2025

If applicable, include OEM authorizations in the bid package. Verify authorization documents align with the listed IT hardware and VR toolkit components and ensure they accompany the technical bid.