GEM

Controller General Of Defence Accounts Office Suite & OS Software Tender Bhopal Madhya Pradesh 2025

Bid Publish Date

25-Nov-2025, 5:56 pm

Bid End Date

05-Dec-2025, 8:00 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue25-Nov-2025, 5:56 pm
AwardPending
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Quantity

10

Category

office suite software

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational name: Controller General Of Defence Accounts (CGDA)
  • • Procurement category: office suite software, operating system software
  • • Location: Bhopal, Madhya Pradesh
  • • Option clause: quantity variation up to 25% during placement and currency of contract
  • • Delivery extension formula: (additional quantity ÷ original quantity) × original delivery period, min 30 days
  • • ATC document uploaded; bidders must review and comply
  • • No explicit BOQ items or technical standards provided in the extract
  • • Estimated value and EMD not disclosed in available data

Categories 1

SOFTWARE

Tender Overview

The procuring organization is the Controller General Of Defence Accounts issuing a procurement for office suite software and operating system software in Bhopal, Madhya Pradesh. Although no quantity or estimated value is disclosed, the contract includes a flexible option clause allowing up to 25% quantity variation and extension at contracted rates. The terms specify delivery timing based on the last date of the original delivery order, with compute-based extensions when more quantity is exercised. The ATC document has been uploaded for bidders to view and comply with. This tender targets software provisioning for defence accounting operations and requires compliance with purchaser-determined delivery mechanics.

Technical Specifications & Requirements

  • Product categories: office suite software, operating system software
  • No BOQ items provided; no technical specs listed in the extract
  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity
  • Delivery timeline mechanics: additional time = (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days
  • Delivery extensions may be applied within the original delivery period as per option clause
  • ATC document uploaded; bidders must review and incorporate ATC terms into bid response
  • No explicit standard, SKU, or OEM requirements specified in the available data

Terms, Conditions & Eligibility

  • EMD and exact estimated value not disclosed in the provided data
  • Delivery start and completion dates are governed by the original delivery order and extended periods as per the option clause
  • Bidders must comply with the Buyer Added Bid Specific Terms and any ATC provisions
  • The tender references an ATC document; ensure submission alongside technical bid
  • No tender ID, dates, or location restrictions beyond the stated city of Bhopal, MP are included in the extract
  • Ensure readiness to adapt quantities up to 25% as per contract evolution and vendor capabilities

Key Specifications

  • Product/service names: 'office suite software', 'operating system software'

  • Quantities: variation up to 25% of bid/contract quantity

  • Estimated value: not disclosed

  • Experience requirements: not specified in data

  • Quality/compliance: ATC document to be reviewed and complied with

  • Delivery: from last date of original delivery order with extension rules

  • Warranty/Support: not specified in available data

Terms & Conditions

  • Quantity variation up to 25% during contract and extension period

  • Delivery timeline determined from last date of original delivery order

  • ATC terms to be reviewed and complied with by bidders

Important Clauses

Payment Terms

Not specified in provided data; bidders must refer to ATC and contract terms for payment conditions.

Delivery Schedule

Delivery starts from the last date of the original delivery order; extended time calculated by (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in the extract; ATC document may include LD provisions.

Bidder Eligibility

  • Must comply with Buyer Added Bid Specific Terms and ATC

  • Experience in software procurement (office suite and OS) preferred

  • Ability to scale quantities up to 25% and adhere to delivery extensions

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates relevant to software procurement

4

Financial statements or audited financials

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents

7

OEM authorization or reseller certificates (if required by ATC)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for CGDA software tender in Bhopal 2025?

Bidders should review the ATC document uploaded with the tender, prepare an office suite OS software proposal, ensure GST and PAN compliance, submit financials and experience certificates, and be ready for quantities to vary by up to 25%. Delivery terms follow the last date of the original order with extension rules.

What documents are required for CGDA software procurement in Bhopal?

Required submissions include GST certificate, PAN card, experience certificates in software procurement, financial statements, EMD documentation if applicable, technical bid, and OEM authorizations if the ATC demands. Ensure ATC compliance and supplier eligibility for defence accounts software.

What are the delivery terms for CGDA OS software tender 2025?

Delivery starts after the last date of the original delivery order. If quantities increase, additional time = (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Extension may be allowed within contracted rates as per the option clause.

What is the option clause in the CGDA software tender?

The Purchaser may increase or decrease the quantity by up to 25% at contract formation and during the currency of the contract. The extension timing follows the specified formula, ensuring a minimum 30-day period for any added quantity.

What standards or specifications are required in this CGDA bid?

No specific standards are listed in the extract. Bidders must rely on the ATC document and the contract terms. Review for any compliance requirements in the ATC, and align software capabilities with defence accounting needs as described in procurement terms.

How to submit software bids for defence accounts in Madhya Pradesh?

Prepare the technical bid with office suite and OS software details, attach mandatory documents (GST, PAN, experience, financials), and include OEM authorizations if requested. Ensure ATC compliance and readiness to handle quantity variation up to 25% as per contract terms.

What are the payment terms and penalties for this CGDA tender?

Payment terms are detailed in the ATC; ensure submission of all required financial documents. Penalty or LD details are not specified in the extract; refer to ATC and contract to verify late delivery penalties and compensation mechanisms.

What is the scope of software categories in this tender?

The scope includes office suite software and operating system software. No BOQ items are listed in the provided data; bidders should align proposals with ATC guidance and CGDA requirements for defence accounting operations.