Indian Army Department of Military Affairs Lubrication and Mechanical Components Tender Kamrup Assam 25% Option Clause 2025

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Location: Kamrup, Assam, 781001. Procurement scope: broad list of mechanical and electrical components including pressure sensors, cable assemblies, automatic voltage regulators, rectifier brackets, capacitors, fuses, filters, switches, oil/air cleaners, wheel nuts/studs, tail light assemblies, and related spare parts. Quantity/Value: 20 BOQ items; exact quantities not disclosed. Delivery context: option to increase quantity up to 25% at contracted rates, with delivery period adjustments; advance sample approval required prior to bulk manufacturing. The tender highlights a comprehensive sample approvals process and potential delivery extensions based on the option clause. Unique aspects include a Buyer's right to modify order quantities and to extend delivery time proportional to quantity changes, with a minimum 30-day base window. The tender targets suppliers capable of meeting military-grade component standards and rigorous trial/sample procedures. This procurement emphasizes supply continuity under fluctuating demand and strict conformity to sample-based approvals.

Technical Specifications & Requirements

• No formal technical specifications provided in the tender data; BOQ items are listed as N/A with 20 total items.
• Key process clauses: advance sample submission of 3 units within 5 days of award; approval or modification timeline of 5 days; bulk supply to conform to approved sample; potential non-conformance implications including fresh samples or contract termination.
• Quality/inspections: pre-dispatch inspection clause may apply via sampling; reference samples per consignee if clothing-related items; sample costs borne by seller unless otherwise stated.
• Contract flexibility: option clause allows quantity variation up to 25% during and after contract; delivery period recalculation formula provided.

Terms, Conditions & Eligibility

• EMD/Deposit: not disclosed in the data; bidders must note standard procurement practice requires EMD as per policy.
• Delivery terms: delivery period starts from the last date of original delivery order; extended times apply per option clause with minimum 30 days; LD penalties not specified in data.
• Sample compliance: advance sample approval mandatory; 3 samples required; delays in buyer approval extend delivery without LD.
• Documentation: bidders must be prepared to submit GST, PAN, experience certificates, financial statements, and OEM authorizations as part of bid submission; compliance with buyer terms is mandatory.
• Warranty/penalties: no explicit warranty details in the provided data; contract may include standard terms subject to buyer specifications.