GEM

Eastern Railway Revolving Chair (V5) Tender Howrah West Bengal 2025 - Q2 Goods Supply

Posted

01 Nov 2025, 04:34 pm

Deadline

12 Nov 2025, 05:00 pm

Location

HOWRAH , WEST BENGAL

Progress

Issue01 Nov 2025, 04:34 pm
AwardPending
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Quantity

12

Bid Type

Single Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: Not listed
  • • Technical certifications/standards required: Not specified
  • • Special clauses: Option to increase/decrease quantity up to 25% during and after contract
  • • Eligibility criteria: Not fully detailed; focus on supply capability and warranty compliance
  • • Warranty/Support: 7-day rectification window; penalties up to 10% of contract value
  • • Penalties/Performance bond: 0.5% weekly penalty; recovery via PBG
  • • Delivery/Installation: Supply-only; installation not mentioned
  • • Unique terms: Delivery timeline adjustments based on order quantities

Tender Overview

Eastern Railway invites bids for the supply of a Revolving Chair (V5) under the Q2 category at Howrah, West Bengal 711101. The scope is limited to supply of goods with no BOQ items listed. The contract terms include a flexible quantity option of ±25% during placement and currency of contract. The delivery period guidance references original and extended timelines, with a minimum 30-day adjustment rule. Specific price, quantity, and value details are not disclosed in the summary data, suggesting a later stage confirmation of required units and unit prices.

Technical Specifications & Requirements

  • Product name: Revolving Chair (V5) (Q2)
  • Category: Goods supply only (no installation) under Eastern Railway procurement
  • Warranty & service: Defect rectification within 7 days of notification; penalties if delayed
  • Penalties: 0.5% of unit price per week of delay; cumulative cap of 10% of total contract value; post-cap remedies may include alternative sourcing at seller cost
  • Performance security: Penalties may be recovered from the Performance Security (PBG); penalties payable directly to Buyer at Seller’s option
  • Option clause: Quantity may change by up to ±25% during contract; extended delivery time calculated by a specific formula with a minimum of 30 days
  • Delivery responsibility: Only supply; no installation or integration mentioned
  • Standards: Not specified; no explicit IS/ISO requirements listed in the data
  • BOQ status: No items available in BOQ

Terms, Conditions & Eligibility

  • Scope of supply: Only supply of goods (no works or services beyond delivery)
  • Warranty servicing window: 7 days to complete required service/rectification after notification
  • Penalty regime: 0.5% weekly delay penalty; capped at 10% of contract value; recovery via PBG or direct payment
  • Delivery window: Delivery period linked to last date of original delivery order with option-based extensions
  • EMD/guarantees: Not explicitly disclosed in the data; PBG may be utilized to recover penalties
  • Documentation: Standard bid submission with compliance to government procurement terms; procurement is under Indian Railways guidelines
  • Risk & remedies: Purchaser may source services if penalties exceed cap, with seller liable for reimbursement
  • Uniqueness: No technical specifications or standards provided in the tender data; bidders must rely on organization’s standard supply practices

Key Specifications

    • Product/service: Revolving Chair (V5)
    • Quantity/scope: Not disclosed; scope is limited to supply of goods
    • EMD/Estimated value: Not specified in data; EMD details to be provided in tender
    • Experience: Prior experience in providing office furniture seating is implied but not explicitly stated
    • Quality/standards: No explicit standards (IS/ISO) stated in terms

Terms & Conditions

  • Option to adjust quantity by ±25% during contract with extended delivery periods

  • 7-day window for defect rectification, with 0.5% weekly delay penalty

  • Penalty cap at 10% of total contract value and PBG-based recovery

Important Clauses

Payment Terms

Payment terms follow standard government procurement: supply-only with penalties for delays; penalties recoverable from PBG or by direct payment, capped at 10% of contract value

Delivery Schedule

Delivery period begins from the last date of original delivery order; option clause allows increased quantity with adjusted delivery time formula ensuring minimum 30 days

Penalties/Liquidated Damages

0.5% unit price per week of delay, cumulative up to 10% of total contract value; post-cap remedies include sourcing from alternate suppliers at seller cost

Bidder Eligibility

  • Proven capability to supply Revolving Chairs (office seating) to large organizations

  • Compliance with government procurement norms and submission of required documents

  • Financial stability to support performance security and potential penalties

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar chair supply contracts

4

Financial statements or turnover documents

5

EMD/Security deposit documents (as applicable per tender)

6

Technical bid documents or manufacturer specifications

7

OEM authorization letter (if bidding as an authorized reseller)

Frequently Asked Questions

How to bid for the Revolving Chair tender in Howrah 2025?

Bidders should prepare GST registration, PAN, financial statements, and experience certificates for similar chair supply. Submit OEM authorizations if applicable, and ensure compliance with warranty terms (7 days for rectification) and penalty provisions (0.5% per week up to 10%). Delivery terms align with the last delivery order date and option quantity rules.

What documents are required for the chair procurement in Howrah?

Required documents include GST certificate, PAN, experience certificates for chair supply, financial statements, EMD/security deposit, technical bid documents, and OEM authorization if bidding as an authorized dealer. Ensure bid package reflects supply-only scope and warranty terms.

What are the warranty and penalty details for this chair tender?

Warranty dictates defect rectification within 7 days of notification; failure incurs 0.5% of unit price per week as penalty, cumulative cap 10% of total contract value. Penalties may be recovered from the PBG or via direct payment, with remedies including sourcing from alternate sellers at the bidder’s cost.

What is the delivery clause for quantity adjustments in this tender?

The option clause allows ±25% quantity variation at contract placement and during currency of contract. Delivery time adjusts with a formula based on increased quantity, with a mandatory minimum of 30 days; original delivery period can be extended accordingly.

What is the scope of supply for this Revolving Chair tender?

Scope is strictly the supply of Revolving Chairs (V5) as goods; there is no installation or integration work specified. Ensure the bid price includes all cost components for supply, excluding ancillary services.

Are there any specified technical standards for the chair bid?

No explicit technical standards or IS/ISO certifications are listed in the provided tender data. Bidders should align with standard procurement practices and manufacturer specifications for Revolving Chairs V5 to maintain compatibility with Railway requirements.

What is the payment and risk management approach for this procurement?

Payment terms follow government norms with penalties for delays. Delays incur 0.5% weekly penalties up to 10% of contract value, recoverable via PBG or direct payment. Ensure robust performance security and readiness to cover penalties or sourcing alternatives if needed.

How to verify eligibility for the Howrah Revolving Chair tender in 2025?

Confirm eligibility by presenting financial stability, prior chair supply experience, GST and PAN, and OEM authorizations if required. Prepare to demonstrate capacity to meet the 7-day warranty service and to absorb potential quantity fluctuations within the 25% clause.

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