GEM

Indian Army Department Of Military Affairs Procurement: Security Spare Parts & Mechanical Kit Tender Leh 2025

Bid Publish Date

08-Dec-2025, 11:44 am

Bid End Date

18-Dec-2025, 12:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue08-Dec-2025, 11:44 am
AwardPending
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Quantity

927

Category

Split Pin

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • OEM warranty certificates mandatory at delivery
  • • Post-delivery inspection by Board of Officer, 14 Corps
  • • 32 item categories including Split Pins, Seals, Rings, Washers, Clamps
  • • Service/installation and training support required in INDIA
  • • Pan/GST and EFT documentation mandatory with bid
  • • Experience proof via contracts, invoices, or client certificates

Categories 19

FLUORESCENT LAMP SEALING WIRE RUBBER GASKET SEALS VIEWING AND OBSERVING INSTRUMENTS SEALING RING WIRE BACKHOE FILTER RETAINERS POLYETHYLENE PIPE ELECTRIC ROPE SHOVEL HYDRAULIC SHOVEL TRANSITION METALS SPOTTING SCOPE RING DISTILLATION GASKETS AND SEALS AIR PREHEATER BASKET KOPARAPAK

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a comprehensive set of spare parts and seals including Split Pin varieties, O-ring kits, gaskets, copper/aluminium washers, hose, clamps, and related accessories. Estimated scope spans 32 items with detailed part families such as Split Pin Large/Medium/Small, Ring 175-40-010, Seal 40-68-010, Choke Nut, BSP Relay, and multiple Aluminium Washers (16MM, 19MM, 22MM, 24MM). Location of delivery is 14 Corps Zonal Workshop, Phyang, North Leh, 194101. The procurement emphasizes ISO 9001 compliance, OEM warranty, and post-installation service capabilities, with pre/post-inspection options and clear documentation requirements. Unique delivery to high-altitude facility and aftersales network in INDIA marks a distinct logistical aspect.

Technical Specifications & Requirements

  • Standards: ISO 9001 certification for bidder or OEM; OEM warranty certificates required at delivery; installation/commissioning support in scope; service centers near consignee destinations.
  • Product families: Split Pin (Large/Medium/Small), Seals (40-68-010, 172-47-108), Rings (175-40-010, 175-40-102), Gasket 175-40-102; Clamps (34MM, 41MM, 60MM); Copper/Aluminium Washers (16/19/22/24MM), Hose 10MM, Sealing Wire; Jointing Sheet; Clamp Pin/Patti; Anabond adhesives; BSP Relay.
  • Quantity/Value: 32 item categories with unspecified itemwise quantities in BOQ; estimated project scale aligns to defense-grade spares with high reliability.
  • Delivery & Acceptance: Post-delivery inspection by Board of Officers, 14 Corps; pre-dispatch inspection at seller premises if ATC selects; final acceptance at consignee site.
  • Documentation: PAN, GST, cancelled cheque, EFT mandate; OEM authorization where applicable; experience proofs and past project execution evidence.

Terms, Conditions & Eligibility

  • Warranty: 1-year warranty from final acceptance or post-installation; OEM warranty certificates required at delivery; service network in INDIA with installation/training support.
  • Inspection: Pre-dispatch/ post-receipt inspection options; nominated agency by buyer; acceptance by Board of Officer, 14 Corps.
  • Docs: Mandatory submission of GSTIN, PAN, bank details (cancelled cheque, EFT mandate), and experience proofs; non-submission risks rejection.
  • Experience: Demonstrable past experience via contracts, invoices, or client execution certificates; OEM involvement allowed.
  • Delivery: Delivery and installation/commissioning, if in scope, to 14 Corps Zonal Workshop, Phyang, Leh; delivery timelines to be specified by amendment.
  • Special Clauses: Compliance with ATC terms; bid attachments must include all certificates and documents as per bid data; inclusion of service centers and post-sales support details.

Key Specifications

  • 32 item families identified in BOQ cover various mechanical spares

  • Item types include Split Pin variants, seals, rings, gaskets, washers, clamps, hoses

  • Delivery to 14 Corps Zonal Workshop, Phyang, North Leh (PIN 194101)

  • Pre/post-inspection regime and Board of Officer acceptance

  • Warranty: 1 year with OEM support and service network in INDIA

Terms & Conditions

  • ISO 9001 certification for bidder or OEM

  • 1-year warranty with OEM certificates

  • Inspection at seller premises and/or consignee site

  • Pre/post inspection and BOO acceptance at 14 Corps

  • Mandatory GST/PAN and EFT documentation

Important Clauses

Payment Terms

Payment terms unspecified in data; bidders should anticipate standard government practice with payment after acceptance and submission of required documents.

Delivery Schedule

Delivery to 14 Corps Zonal Workshop, Phyang; installation/training if included; schedule to be defined in ATC/addendum.

Penalties/Liquidated Damages

Not detailed; expect standard LD for delayed delivery and non-conformance per ATC.

Bidder Eligibility

  • Bidder or OEM must hold ISO 9001 certification

  • Past experience evidenced by contracts/invoices or execution certificates

  • Bidder must submit GSTIN, PAN, cancelled cheque and EFT mandate

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Bill of Quantities (BOQ) 32 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Split Pin as per tech spec 80 nos [email protected] 45
2 Boom Cyl Seal Outer Kit as per tech spec 6 nos [email protected] 45
3 Telescope O Ring Kit as per tech spec 4 nos [email protected] 45
4 Split Pin Large as per tech spec 16 nos [email protected] 45
5 Split Pin Medium as per tech spec 16 nos [email protected] 45
6 Split Pin Small to Small as per tech spec 16 nos [email protected] 45
7 Split Pin Small as per tech spec 16 nos [email protected] 45
8 Anabond as per tech spec 11 nos [email protected] 45
9 Seal 40-68-010 as per tech spec 4 nos [email protected] 45
10 Ring 175-40-010 as per tech spec 4 nos [email protected] 45
11 Ring Packing 432-40-102 as per tech spec 8 nos [email protected] 45
12 Gasket 175-40-102 as per tech spec 8 nos [email protected] 45
13 Ckoke Nut as per tech spec 4 nos [email protected] 45
14 Choke Nut Lock as per tech spec 4 nos [email protected] 45
15 BSP Relay as per tech spec 2 nos [email protected] 45
16 Aluminium Washer 16MM as per tech spec 80 nos [email protected] 45
17 Aluminium Washer 19MM as per tech spec 80 nos [email protected] 45
18 Aluminium Washer 22MM as per tech spec 80 nos [email protected] 45
19 Aluminium Washer 24MM as per tech spec 80 nos [email protected] 45
20 Seal 172-47-108 as per tech spec 8 nos [email protected] 45
21 Clamp 34MM as per tech spec 40 nos [email protected] 45
22 Clamp 41MM as per tech spec 40 nos [email protected] 45
23 Clamp 60MM as per tech spec 40 nos [email protected] 45
24 Hose 10MM as per tech spec 20 nos [email protected] 45
25 Sealing Wire as per tech spec 8 kg [email protected] 45
26 Jointing Sheet as per tech spec 8 kg [email protected] 45
27 Clamp Pin as per tech spec 28 nos [email protected] 45
28 Clamp Patti as per tech spec 100 nos [email protected] 45
29 Clamp D Frame as per tech spec 28 nos [email protected] 45
30 Seal Ring 3A 100x130x17x14 as per tech spec 8 nos [email protected] 45
31 Copper Washer 22MM as per tech spec 40 nos [email protected] 45
32 Copper Washer 24MM as per tech spec 40 nos [email protected] 45

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Required Documents

1

- PAN Card copy

2

- GSTIN copy

3

- Cancelled cheque

4

- EFT Mandate certified by Bank

5

- OEM authorization (if applicable)

6

- Past experience proofs (contracts, invoices, execution certificates)

7

- ISO 9001 certificate (bidder or OEM)

8

- Installation/maintenance service details and addresses

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army spares tender in Leh 2025

Bidders must meet eligibility criteria, provide GST/PAN, cancelled cheque, EFT mandate, ISO 9001 certificate, OEM authorizations if needed, and past experience proofs. Ensure delivery to 14 Corps Zonal Workshop, Phyang, Leh, with post-delivery inspection by BOO. Include installation/maintenance plan and service centers.

What documents are required for Indian Army spares bid in Leh

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate, OEM authorization, installation/maintenance plan, and past experience proofs (contracts, invoices or client execution certificates). All certificates must be uploaded as per ATC and Corrigendum if any.

What are the technical specifications for Split Pins and seals in this tender

The tender covers multiple product families: Split Pin Large/Medium/Small, Seal 40-68-010, Ring 175-40-010, Ring 175-40-102, Gasket 175-40-102, Copper/Aluminium Washers (16/19/22/24MM), Hose 10MM, Clamps 34/41/60MM, Jointing Sheet, Clamp Pin, Anabond. Exact dimensions not disclosed; compliance with ISO 9001 required.

When is the inspection planned for Indian Army spares bid Leh

Inspection can be pre-dispatch at seller premises if ATC selects it; post-receipt inspection is conducted by the Board of Officer, 14 Corps at the consignee site. Ensure readiness to facilitate both inspection modes as per bid terms.

What warranty is required for the Indian Army spares supply

A 1-year warranty from final acceptance or after installation and testing; OEM warranty certificates must be provided at delivery; supplier must guarantee rectification of breakdowns within the warranty period and provide nationwide service centers and trained personnel.

What are the delivery requirements to 14 Corps Zonal Workshop Phyang

Delivery must be to 14 Corps Zonal Workshop, Near LSRC, Phyang, Sub Sector North Leh, PIN 194101. Installation if included in scope, training and commissioning must be completed; adherence to ATC terms and post-delivery acceptance by BOO is mandatory.

What are the past experience proof options for this tender

Valid proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection release notes. These demonstrate prior service/supply of similar spares and validate eligibility for defense procurement.

What are the essential eligibility criteria for OEM involvement in this bid

OEM involvement is allowed; bidders must show ISO 9001 certification either in their own name or through OEM, and provide OEM authorization where applicable. Past project execution certificates from OEM or client can also satisfy experience requirements.