GEM

Government Vehicle Hiring Service Tender 2025: Premium Sedan Per Vehicle-Day Local Routes in India

Bid Publish Date

22-Nov-2025, 10:45 am

Bid End Date

02-Dec-2025, 11:00 am

Bid Opening Date

02-Dec-2025, 11:30 am

Location

KRISHNA , ANDHRA PRADESH

Progress

Issue22-Nov-2025, 10:45 am
AwardPending
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Quantity

40

Bid Type

Two Packet Bid

Key Highlights

  • • Premium sedan vehicle-hire service on a per-vehicle-day basis for 2024 and 2025 models
  • • Multiple local and outstation kilometer-hour bundles with one-way and round-trip options
  • • Office of service provider must be located in the consignee state; documentary evidence required
  • • Dedicated toll-free service support and escalation matrix mandatory
  • • Make in India preference for Class 1 local suppliers with OEM local-content certification
  • • Contract quantity/duration may vary up to 25% at contract issue and after issuance
  • • Excess settlement option allowed with additional charges up to a defined percentage, supported by documents

Categories 3

VEHICLE PASSENGER MOTOR VEHICLES VEHICLE HIRING SERVICE

Tender Overview

The opportunity relates to a government vehicle hiring service for premium sedan rentals on a per vehicle-day basis, covering 2024 and 2025 model-year vehicles. The scope includes multiple papaers of local and outstation itineraries with varying kilometer-hour bundles (e.g., 40Kms x 5Hrs, 80Kms x 10Hrs, 500Kms x 24Hrs), and both one-way and round-trip options. Bidders should expect a multi-scenario itinerary matrix, potentially with incremental contract quantity/duration up to 25% as per the buyer’s clause. The procurement emphasizes on-premise service support, office presence in the consignee state, and Make in India local-content compliance. The absence of explicit estimated value or EMD in the data suggests bidders must verify financial terms during bid submission, while the inclusion of Make in India preferences signals OEM-based local suppliers. This tender targets vendors capable of managing premium sedan fleets with precise time-distance constraints and robust service support infrastructure.

Technical Specifications & Requirements

  • Vehicle type: Premium Sedan (model years 2024, 2025) operating on a local and outstation basis
  • Service model: Per Vehicle-Day basis with multiple distance-time bundles including: 40Kms x 5Hrs, 80Kms x 10Hrs, 120Kms x 12Hrs, 168Kms x 12Hrs and longer rounds such as 100Kms x 24Hrs, plus various outstation packages up to 500Kms x 24Hrs and beyond
  • Trip mode: One Way and Round Trip options
  • Location constraint: service provider must have an office in the state of the consignee
  • Service support: dedicated toll-free line and escalation matrix required
  • Make in India preference: class 1 local supplier with OEM local-content certification; auditor verification for bids above ₹10 Crore
  • No explicit technical specs provided in the data; bidders should align to typical premium sedan standards and local service requirements

Terms, Conditions & Eligibility

  • EMD details not disclosed in the data; bidders should prepare standard security deposit as per tender norms and verify during bid submission
  • Quantity/duration adjustment: up to 25% increase/decrease allowed at contract issue; post-issue, same cap applies for increments
  • Local presence: office of service provider must be located in the consignee state; provide documentary evidence
  • Support: dedicated toll-free service number and escalation matrix mandatory
  • Make in India: OEM local-content certificate required, with 50% local content for orders above certain thresholds; statutory auditor/cost accountant certification for high-value bids
  • Product category: vehicle hiring service for premium sedans; no BOQ quantity listed
  • Compliance: bidders must adhere to the buyer’s clause on excess settlement for additional charges with documentary support

Key Specifications

  • Vehicle category: premium sedan

  • Model years: 2024, 2025

  • Service model: per vehicle-day

  • Bundles: 40Kms x 5Hrs, 80Kms x 10Hrs, 120Kms x 12Hrs, 168Kms x 12Hrs, 100Kms x 24Hrs, 40-500Kms x 14-24Hrs, etc.

  • Trip types: One Way, Round Trip

  • Local presence: service provider office in consignee state

  • Support: dedicated toll-free number and escalation matrix

  • Make in India: Class 1 local supplier with local-content details

Terms & Conditions

  • 25% quantity/duration variation allowed at contract issue and post-issuance

  • Excess settlement option for additional charges with documentary support

  • Office presence in consignee state and dedicated service support requirements

Important Clauses

Payment Terms

Not specified in data; bidders should verify terms at bid stage with selected agency

Delivery Schedule

No explicit delivery schedule provided; anticipate per-day rental cadence per bundle

Penalties/Liquidated Damages

No explicit LD details; penalties likely governed by standard government vehicle hire norms

Bidder Eligibility

  • Experience in supplying premium sedan vehicle-hire services

  • Demonstrable local office presence in the consignee state

  • Compliance with Make in India/local-content requirements for Class 1 status

Past Similar Tenders (Historical Results)

5 found

Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023, 2024, 2025; Local; Plain; 120Kms x 12

National Institute Of Pharmaceutical Education And Research (niper) Hyderabad

Rangareddi, TELANGANA

Posted: 3 September 2025
Closed: 29 September 2025
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Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023, 2024, 2025; Local; Plain; 80Kms x 10H

Directorate Of Field Publicity (dfp)

Posted: 2 June 2025
Closed: 9 June 2025
GEM

Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024; Local; Plain; 50Kms x 5Hrs; Rou

Southern Railway

CHENNAI, TAMIL NADU

Posted: 14 June 2025
Closed: 24 June 2025
GEM

Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2023; Local; Plain; 40Kms x 5Hr

National Brain Research Centre (nbrc)

GURGAON, HARYANA

Posted: 12 February 2025
Closed: 5 March 2025
GEM

Vehicle Hiring Service - Per Vehicle-Day basis - Hatchback; 2025, 2024, 2023; Local; Plain; 80Kms x

Bureau Of Indian Standards (bis)

SURAT, GUJARAT

Posted: 7 April 2025
Closed: 7 May 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle-hire contracts

4

Financial statements or turnover proof

5

EMD/security deposit documents (as per tender norms)

6

OEM authorizations and service capability certificates

7

Technical bid documents and compliance certificates

8

Proof of Make in India local-content (OEM certificate and percentage) and auditor/cost accountant certification for high-value bids

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for premium sedan vehicle hire tender in India 2025?

Bidders must submit GST, PAN, experience in similar contracts, financial statements, EMD, OEM authorizations, and Make in India local-content certificates. Ensure dedicated service support and a local office in the consignee state. Review 25% quantity/duration variation and excess settlement provisions before submitting.

What documents are required for vehicle hire procurement in 2025?

Submit GST registration, PAN, experience certificates for sedan-hire projects, financial statements showing turnover, EMD/security deposit, OEM authorizations, technical compliance proof, and Make in India local-content certification with local-content percentages for the OEM.

What are the outstation premium sedan bundles in this tender?

Bundles include 250-500 Kms variants with durations from 8-14 hours and round trips; there are also 40-168 Kms local options with 5-12 hours. Ensure you can meet both one-way and round-trip profiles for 2024/2025 models.

What is required for Make in India local-content in bids?

Provide Class 1 local supplier certification, OEM local-content percentage, and locations of value addition. For bids above ₹10 Crore, obtain statutory auditor or cost accountant certification to validate local content.

What support commitments must bidders include for vehicle hire?

Offer a dedicated toll-free service line, an escalation matrix with contact numbers, and a local office in the consignee state. Include service-level expectations and response times in the technical bid.

When can contract quantity or duration be revised?

Quantity or duration may be adjusted by up to 25% at the time of contract issue, and further adjustments are allowed up to 25% after issuance. Bidders must accept revised terms.

What are the payment considerations for vehicle hire procurements?

Payment terms are typically defined in the final contract; ensure adherence to any advance, milestone, or post-delivery payments and confirm penalties or LDs for delays during bid stage.

Where can bidders verify the vendor eligibility criteria for this tender?

Check Make in India requirements, local-content percentages, and office-location proof. Ensure OEM authorizations and service capability certificates are included; verify the consignee state requirements for eligibility.