GEM

Western Railway Toner Cartridges Tender Gujarat Sabarmati 2025 ISO 9001 BIS Certified

Bid Publish Date

18-Nov-2025, 6:22 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

28-Nov-2025, 6:30 pm

Location

AHMADABAD , GUJARAT

Progress

Issue18-Nov-2025, 6:22 pm
AwardPending
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Quantity

7

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: Western Railway (Indian Railways) seeks toner cartridges/ink cartridges and consumables for printers under a supply-only contract. The procurement location is Sabarmati, Gujarat, with the scope covering generic cartridge classes and model compatibility. Key differentiator includes a formal option clause permitting up to 25% quantity variation during and after the contract with adjusted delivery timelines. The tender emphasizes certified suppliers with BIS/type tests and ISO 9001 credentials. Tender is framed as a discrete supply engagement with a focus on standard cartridges and OEM compatibility.

Technical Specifications & Requirements

  • Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
  • Generic attributes covered: Cartridge class, printer brand compatibility, cartridge type, ink/toner color, OEM model numbers, minimum yield
  • Certifications expected: ISO 9001 (bidder or OEM), BIS licence, type test certificates, other approvals as per product specs
  • Delivery specifics: delivery to Senior Section Engineer (Const.) Sabarmati; option clause allows up to 25% quantity change with proportional lead times; delivery period calculation: (additional quantity/original quantity) × original delivery period, minimum 30 days
  • Supply scope: strictly goods only (no services)
  • Documentation: upload required certificates with bid (as per ATC) including ISO/BIS and product certifications
  • Mandatory details: model numbers, cartridge type, color, and minimum yield metrics when specified

Terms, Conditions & Eligibility

  • EMD/Payment: not explicitly stated; bidders must ensure timely delivery per option clause and provide all required certificates
  • Eligibility: ISO 9001 certification mandatory for bidder or OEM; BIS/type test certificates and other product-specific certificates required
  • Delivery: terms rely on original delivery period with potential extension under option clause; delivery to Sabarmati address
  • Documentation: bid to include BIS licence, type test certificates, and other prescribed certificates; GST/PAN not explicitly listed but typically required
  • Penalties: LD or penalties not detailed; ensure compliance with supplier ATCs and tender terms
  • Warranty/Support: not specified; standard OEM warranty expectations implied by BIS/ISO compliance

Key Specifications

  • Product: Toner/Ink cartridges and printer consumables

  • Category: Generic cartridge attributes (class, brand compatibility, model numbers, color, minimum yield)

  • Certifications: ISO 9001, BIS licences, type test certificates

  • Delivery: to Sabarmati, option clause up to 25% quantity, minimum 30 days extension

  • Scope: Supply of Goods only

  • Documentation: certificates upload with bid

Terms & Conditions

  • Option clause allows 25% quantity variation during contract

  • Delivery period adjusts based on additional quantity against original period

  • Must upload BIS, type test, and ISO 9001 certificates with bid

Important Clauses

Payment Terms

Not explicitly stated; typical practice includes supply-on-delivery terms after submission of compliant invoices and certificate verification.

Delivery Schedule

Delivery to Senior Section Engineer (Const.) Sabarmati; extended delivery time calculated as (additional quantity/original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified; bidders should assume standard IR tender penalties if late delivery or non-conformance occurs per ATC.

Bidder Eligibility

  • Bidder or OEM must hold ISO 9001 certification

  • BIS licence and relevant product type-test certificates

  • Supply-only contract for toner/ink cartridges with compatible model coverage

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Canon
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Yellow
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine iR-ADV DX C3935/3930/3926/3922
GENERIC Model Number of OEM's Printer Cartridge/Consumable Canon NPG-88 Toner Yellow
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

ISO 9001 certificate (bidder or OEM)

4

BIS licence

5

Type test certificate

6

Approval certificates as per product specification

7

OEM authorisation (if applicable)

8

Technical bid documents demonstrating compliance with cartridge specifications

9

Financial statements or proof of financial stability

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Western Railway toner cartridge tender in Gujarat 2025

Bidders must submit ISO 9001 certification, BIS licences, type test certificates, OEM authorisation if applicable, GST, PAN, and financial documents. Include model numbers, color, minimum yield, and printer compatibility. Delivery address is Sabarmati; ensure 25% quantity option compliance and delivery timelines per ATC.

What documents are required for the toner cartridge tender in Sabarmati

Required documents include GST registration, PAN card, ISO 9001 certificate (bidder or OEM), BIS licence, type test certificates, OEM authorisation, and product-specific certificates. Upload these with the bid along with technical compliance details and delivery plan to Sabarmati.

What are the technical specifications for cartridge compatibility in this tender

Specifications cover cartridge class, printer brand compatibility, cartridge type, ink/toner color, OEM model numbers, and minimum yield. Provide exact model numbers and color codes, along with compatibility statements for intended printer/multifunction devices.

When is the delivery deadline and how does the option clause work

Delivery must align with the original delivery period; the option clause permits up to 25% quantity increase during the contract, with delivery time adjusted by (additional/original) × original period, minimum 30 days.

What is the delivery location for Western Railway cartridge supply bid 2025

Delivery is required at the Sabarmati location under the Senior Section Engineer (Const.) Sabarmati address in Gujarat; ensure packing, labeling, and prompt shipment to the specified site.

What standards and certifications are mandatory for eligibility

Mandatory ISO 9001 certification for bidder or OEM; BIS licence and product-type test certificates; additional product approvals must be uploaded as per the product specification and ATC.

What is the scope of supply for this tender in 2025

Scope is strictly goods-only supply of toner/ink cartridges and printer consumables; no service or installation components are included in the bid price, as per scope of supply.

How should I prepare the bid documents for this tender

Prepare a technical bid with model numbers, color, yield data, compatibility matrices, and certificates; accompany a financial bid with itemized pricing; ensure EMD-equivalent documents are in place if required by ATC and bid document.

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