Indian Army fuel and filter spares tender 2025 in India for 9-450-030-100 to 50-304686-01 with option 25% and pre-bid on 10 Dec 2025

Tender Overview

The opportunity is issued by the Indian Army under the Department of Military Affairs for the procurement of multiple lubricant, fuel, and exhaust components, aligning with the listed item codes (e.g., 9-450-030-100 Fuel Filter Assy, 9-451037-407 Element Micro Filter, 03-041-10-01 Lub Oil Filter, 03-038-01-01 Exhaust Manifold, 50-304686-01 Oil Seal, and related items including NK-series filters and engine mounting pads). The scope is limited to the supply of Goods, with a total of 12 identified items in the BOQ, though specific quantities are not disclosed. The tender allows a quantity fluctuation of up to 25% at contract placement and during the contract’s currency, at contracted rates. A pre-bid meeting is scheduled for 10 Dec 2025. This tender targets Indian Army depots and logistics channels across India and emphasizes a straightforward supply contract rather than turnkey delivery.

Technical Specifications & Requirements

• Organization: Indian Army (Department of Military Affairs)
• Product categories: Fuel filters, oil filters, micro filters, exhaust manifolds, oil seals, pipe filters, engine mounting pads, and related NK-series items
• Delivery/Scope: Supply of Goods only; inclusive pricing required
• BOQ detail: 12 items listed; no quantitative specs disclosed
• Option clause: Up to 25% quantity increase/decrease at contracted rates; extended delivery period rules apply
• Pre-bid meeting: Noted as on 10 Dec 2025; bidders encouraged to participate
• Geographic scope: India-wide procurement for Army workshops and depots; no installation included
• Evidence of compliance: Minimal explicit standards listed; bidders should infer standard defence supply criteria and ensure unit compatibility with listed part numbers
• Ancillary terms: Delivery timelines anchored to last date of original delivery order; option time calculations defined within clause 1
• Key risk points: Absence of explicit quantities and technical specs requires bidders to prepare robust supply chain plans and verify compatibility with Army inventory codes

Terms, Conditions & Eligibility

• Scope: Supply of Goods only; no service or installation
• EMD/financials: No explicit EMD amount disclosed in data; bidders should review terms at bid stage
• Delivery timeline: Delivery period governed by original delivery order plus extended option period as described; minimum 30 days increment rule
• Payment terms: Not specified in provided data; verify in tender documents
• Bidder eligibility: Must comply with “option clause” and supply-only scope; pre-bid meeting participation may be favorable
• Documentation: Prepare standard bid pack including GST, PAN, financials, and OEM authorizations if required; ensure compliance with defence procurement norms
• Penalties/warranty: Not specified in data; examine bidder terms for LD or warranty clauses at bid stage
• Bid submission readiness: Ensure alignment with 12-item BOQ and cross-check item compatibility before submission