GEM

Kamdhenu University Scanner (V3) Procurement NAVSARI Gujarat 2025 - Document Feeder, ADF, Duplex & On-Site Warranty

Posted

17 Oct 2025, 03:01 pm

Deadline

05 Nov 2025, 05:00 pm

Value

₹1,20,000

Location

NAVSARI , GUJARAT

Latest Corrigendum Available

Progress

Issue17 Oct 2025, 03:01 pm
Corrigendum27 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Scanner (V3) procurement for Kamdhenu University, NAVSARI, Gujarat
  • • Quantity variation up to 25% during and after contract with rates held constant
  • • Requirement to establish a Functional Service Centre in Gujarat within 30 days of award, or confirmation of existing center
  • • Dedicated toll-free service number and Escalation Matrix for after-sales support
  • • Scope includes Supply, Installation, Testing and Commissioning (SITC) of scanner equipment
  • • Explicit bidder responsibility for service support and local availability in the consignee state
  • • No BOQ items; estimated value ₹120,000; EMD not specified in data provided

Tender Overview

Kamdhenu University—the Agriculture and Co-operation Department Gujarat—invites bids for a Scanner (V3) package to be supplied to NAVSARI 396040, Gujarat. The estimated value is ₹120,000.00. Scope includes Supply, Installation, Testing and Commissioning of the scanner, with on-site warranty terms to be clarified in the contract. The buyer reserves a 25% quantity variation during placement and during the contract currency, at contracted rates. A dedicated service center in the consignee state is mandatory, or to be established within 30 days of award, with toll-free service support and an escalation matrix. This tender targets bidders with active service networks and capable after-sales support.

Technical Specifications & Requirements

  • Scanner Type: Generic
  • Maximum Scan Size: Not explicitly stated
  • Maximum Optical Resolution: Not explicitly stated
  • Simplex Colour Scan Speed at 200 dpi (for Document Feeder): Not specified
  • Duplex Colour Scan Speed (ipm for Document Feeder): Not specified
  • Duplex Scanning: Yes (implied by terms with duplex scanning entry)
  • ADF Tray Capacity at 75 GSM (sheets): Not specified
  • On Site Warranty (in Years): Not specified
  • Additional requirements: Scope includes Supply, Installation, Testing and Commissioning; service center availability in the state or establishment within 30 days; dedicated toll-free service support; escalation matrix must be provided.

Terms, Conditions & Eligibility

  • Quantity Variation: Purchaser may increase/decrease quantity up to 25% at contract at delivery; extended delivery time calculated as (additionalQuantity/originalQuantity) × originalDeliveryPeriod, minimum 30 days.
  • Delivery & Installation: Delivery to commence after order; installation and commissioning included; delivery period governed by option clause.
  • Service & Support: Functional service center in the state of each consignee location or establish within 30 days; payment released after documentary evidence of service center; dedicated toll-free service line; escalation matrix provided.
  • Warranty: On-site warranty terms to be defined; ensure conformity with post-warranty service and support availability.
  • Compliance: Bidder must comply with the ATC clause and provide evidence of feasible service support in Gujarat.

Key Specifications

  • Product/service name: Scanner (V3) with SITC scope (Supply, Installation, Testing, and Commissioning)

  • Estimated value: ₹120,000

  • Key capabilities: Duplex scanning capability and ADF integration implied

  • Service support: Local service centre requirement in Gujarat; toll-free support and escalation matrix

  • Warranty: On-site warranty term to be clarified in ATC; ensure post-warranty service readiness

Terms & Conditions

  • EMD details: Not specified in provided data; verify at bid submission

  • Delivery terms: 25% quantity variation permitted; delivery period adjustments governed by the option clause

  • Service obligations: Establish or confirm local service centre within Gujarat within 30 days; dedicated support lines

Important Clauses

Payment Terms

Payment will be released after SITC completion and documentary evidence of service centre presence; terms to be defined in ATC

Delivery Schedule

Delivery period tied to original delivery date; additional time calculated via option clause with minimum 30 days

Penalties/Liquidated Damages

LDs applicable as per contract terms; details to be clarified in ATC

Bidder Eligibility

  • Experience in supplying/instaling scanners with SITC in government or higher education sector

  • Evidence of local service capability or rapid establishment plan in Gujarat

  • Financial capability to handle ₹120,000 value contract and potential scale via option clause

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 1, 2, 3 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar scanner supply/installation

4

Financial statements demonstrating financial capacity

5

EMD/Security deposit submission proof (if applicable in ATC)

6

Technical bid documents demonstrating compliance with scanner specs

7

OEM authorization or dealership/authorisation letter

8

Evidence of Functional Service Centre in Gujarat or roadmap to establish within 30 days

Corrigendum Updates

1 Update
#1

Update

27 Oct 2025

Extended Deadline

05 Nov 2025, 05:00 pm

Opening Date

05 Nov 2025, 05:30 pm

Frequently Asked Questions

How to bid for Kamdhenu University scanner tender in Navsari 2025

To bid, bidders must meet eligibility criteria, submit GST, PAN, experience certificates, financial statements, EMD (if required), OEM authorizations, and technical bids. Ensure SITC capability, provide service center plans in Gujarat, and confirm delivery timelines under the 25% quantity variation clause.

What documents are required for scanner procurement in Gujarat government tender

Required documents include GST registration, PAN card, experience certificates for similar SITC projects, financial statements proving capacity, EMD proof (if applicable), technical bid detailing specs, OEM authorization, and evidence of a functional Gujarat service center or a plan to establish one within 30 days.

What are the technical specifications for the scanner tender in Navsari

The tender lists: Scanner Type (Generic), Maximum Scan Size, and Maximum Optical Resolution; Duplex Scanning and ADF tray capacity at 75 GSM; Simplex Colour Scan Speed at 200 dpi and Duplex Colour Scan Speed are referenced but values are not provided in data; SITC scope included.

What are the delivery and extension conditions for the 25% quantity variation

Delivery may vary by up to 25% of bid quantity at placement and during contract at the contracted rates; extra delivery time uses (additional quantity/original quantity) × original delivery period, with minimum 30 days, and may extend to the original period.

What is required for after-sales service in Gujarat for this scanner bid

Bidder must have a functional service center in Gujarat or establish one within 30 days of award; dedicated toll-free service line and an escalation matrix must be provided; payment linked to documentary proof of service readiness.

What is the estimated contract value and SITC scope for the scanner tender

Estimated value is ₹120,000. The scope covers Supply, Installation, Testing and Commissioning of the scanner (SITC); ensure the quote includes all costs from procurement to commissioning and post-installation support terms.

Are there warranty requirements for the scanner tender in Navsari

The data specifies an On-Site Warranty (in Years) but does not provide a numeric value; bidders should confirm warranty duration during ATC review and ensure alignment with after-sales service commitments in Gujarat.

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