GEM

HPCL Rajasthan Refinery Limited Handheld Portable Videoscope Tender Rajasthan 2025

Bid Publish Date

20-Nov-2025, 3:21 pm

Bid End Date

10-Dec-2025, 7:00 pm

Bid Opening Date

10-Dec-2025, 7:30 pm

EMD

₹16,000

Location

BARMER , RAJASTHAN

Progress

Issue20-Nov-2025, 3:21 pm
AwardPending
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Quantity

2

Category

Handheld Portable Videoscope with accessories with measurement capability

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Refer to uploaded ATC for Service Level Agreement and Scope of Supply
  • • Technical standards/certifications: IS/ISO references not specified; ensure compliance with local GST and EFT mandates
  • • Special clauses: 25% quantity flexibility; extended delivery period formula with minimum 30 days
  • • Eligibility criteria: EMD ₹16,000; PAN, GSTIN, cancelled cheque, EFT mandate submission
  • • Warranty/AMC: Not specified in provided data
  • • Penalties/Performance bond: Not specified in provided data
  • • Delivery/Installation: Delivery terms linked to option clause; delivery period defined by original/extended terms
  • • Delivery location: Rajasthan (state-level procurement) with on-site inspection capability implied

Categories 8

SECURITY CAMERAS AUDIO VIDEO EQUIPMENT VIDEO TRACKING SYSTEM SURVEILLANCE EQUIPMENTS WEB CAMERA CAMERA AUDIO VIDEO CONFERENCING CCTV SYSTEM

Tender Overview

HPCL Rajasthan Refinery Limited seeks bids for a handheld portable videoscope with accessories and measurement capability, including a portable videoscope with PTZ camera options. The project scope references a configurable delivery via a quantity-driven approach with a 25% option clause. The bid value is not published; EMD is ₹16,000. The purchaser negotiates GST treatment and requires standard bidder documentation (PAN, GSTIN, bank details). The procurement aims to equip inspection capabilities with high-resolution optics and measurement features suitable for on-site diagnostics in Rajasthan.

Technical Specifications & Requirements

  • Product: handheld portable videoscope with accessories and measurement capability; optional PTZ camera integration.
  • Key features to confirm: portable form factor, measurement function, compatibility with related accessories, and supplier warranty terms.
  • Documentation: bid should reference the provided ATC/SLA terms; submit GST and PAN copies along with bank EFT mandate.
  • Delivery terms: option to adjust quantity up to 25% with extended delivery period calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
  • EMD: ₹16,000 via online transfer; provide proof of payment with bid.
  • Compliance: GST handling per bidder responsibility; ATC documents uploaded as part of bid submission.
  • No BOQ items; verify service scope under Service Level Agreement as per uploaded ATC.

Terms, Conditions & Eligibility

  • EMD: ₹16,000 (online RTGS/NEFT) to HPCL Rajasthan Refinery Limited; proof of transfer required.
  • Delivery: quantity adjustments permitted, with extension rules as described in option clause.
  • Documentation: submit PAN, GSTIN, cancelled cheque, EFT mandate; ensure vendor code creation readiness.
  • GST: bidder bears applicable GST; reimbursement as per actuals or lower rate; max quoted GST rate governs.
  • ATC: refer to uploaded Service Level Agreement/Scope of Supply; PQC terms apply; inclusion of OEM authorizations if required.
  • Compliance: bidders must adhere to ATC terms; no dates or locations specified in data; ensure alignment with internal procurement timelines.

Key Specifications

  • Product name: handheld portable videoscope with accessories and measurement capability

  • Quantity: not disclosed; option to increase up to 25% of bid quantity

  • EMD: ₹16,000 via RTGS/NEFT to HPCL Rajasthan Refinery Limited

  • Delivery clause: minimum 30 days for any extended delivery period; proportional calculation

  • GST: bidder bears applicable GST; reimbursement as per actuals or lower rate

  • ATC/SLA: terms outlined in uploaded ATC document; PQC to be adhered to

Terms & Conditions

  • EMD amount and online payment method with proof of transfer

  • Bid quantity flexibility up to 25% and related delivery extension rules

  • GST responsibility and reimbursement framework; ATC alignment required

Important Clauses

Payment Terms

EMD ₹16,000 via online RTGS/NEFT; proof of transfer to be uploaded with bid

Delivery Schedule

Option clause allows 25% increase; delivery extension formula; minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; refer to uploaded ATC for SLA penalties

Bidder Eligibility

  • Must submit PAN, GSTIN, cancelled cheque, EFT mandate

  • EMD paid online and proof uploaded with bid

  • Comply with ATC/Service Level Agreement terms

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Proof of online EMD transfer (₹16,000) and bid reference

6

Technical bid documents and OEM authorizations if required

7

Service Level Agreement/ Scope of Supply reference in ATC

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for the handheld videoscope tender in Rajasthan 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; upload GST details, proof of online EMD transfer of ₹16,000 to HPCL Rajasthan Refinery Limited, and ATC reference. Ensure compliance with the service level agreement terms and 25% quantity option clause.

What documents are required for HPCL Rajasthan procurement of videoscope?

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT mandate copy, proof of EMD payment, OEM authorizations if needed, and technical bid documents. Ensure ATC/SLA documents are reviewed and referenced in the bid submission.

What is the EMD amount and payment method for this bid?

EMD is ₹16,000 payable via RTGS/NEFT to HPCL Rajasthan Refinery Limited; include the transaction proof in the bid. Use the account details with SBI Mumbai branch and indicate bid number in payment remarks.

What are the delivery terms and quantity flexibility for the videoscope bid?

The purchaser may increase/decrease quantity by up to 25% at contract award and during currency; delivery period extension uses (increased/original) × original period with a minimum 30 days, ensuring timely on-site delivery.

Which GST considerations apply to HPCL Rajasthan procurement of videoscopes?

Bidders bear GST responsibility; reimbursement will follow actuals or the lower applicable rate, limited to the quoted GST percentage. Ensure GSTIN validity and compliance with local tax rules for Rajasthan.

Where can I find the SLA terms for this videoscope tender in Rajasthan?

Refer to the uploaded ATC document in the tender portal for the Service Level Agreement; it contains PQC, scope of supply, warranty expectations, and penalties to be adhered to by the bidder.

What are the essential eligibility criteria for HPCL Rajasthan tender 2025?

Eligibility requires submitting PAN and GST certificates, cancelled cheque, EFT mandate, and proof of online EMD transfer; ensure alignment with ATC terms and any OEM authorizations requested in the service scope.

How is the delivery timeline calculated for quantity changes in this bid?

Delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; the extended period may be applied within the contract's scope.