GEM

Indian Army Smartphone and Laptop Tender Jhansi UP 2025 – 25% Quantity Variation, Pre-Dispatch Inspection

Bid Publish Date

16-Dec-2025, 8:40 pm

Bid End Date

26-Dec-2025, 9:00 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue16-Dec-2025, 8:40 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Category

SMARTPHONE 6.3 INCH

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

Organization: Indian Army (Department of Military Affairs) in Jhansi, Uttar Pradesh. Procures multiple devices in the category including SMARTPHONE 6.3 INCH, SMARTPHONE 6.2 INCH, LAPTOP 16 INCH, and LAPTOP 15.6 INCH. Estimated value and EMD are not disclosed. The contract includes an option clause allowing a 25% increase/decrease in bid quantity at contracted rates, with delivery-time calculations anchored to the original delivery period and a minimum extension of 30 days. This tender emphasizes bulk-supply capability and adherence to delivery timelines under variable demand.

Technical Specifications & Requirements

  • Product scope: smartphones (6.3" and 6.2") and laptops (16" and 15.6") within a single procurement umbrella.
  • Quantity flexibility: up to 25% more or fewer units during order placement and currency of contract.
  • Delivery timing: new delivery period formula applies when options exercised; minimum extension baseline is 30 days.
  • Pre-dispatch inspection (PDI): conducted at seller premises or via nominated external agency; inspection costs borne by the buyer; in-house testing facilities provided free by seller.
  • Inspection window: 7 days from email notification to proceed with inspection; delays regularized without Liquidated Damages if caused by buyer.
  • Sample submission: advance sample submission process triggered when required by buyer, with prompt email notification to schedule testing.

Terms & Eligibility

  • Bid security (EMD): not explicitly quantified in the data; bidders must deposit bid security within the bid duration per ATC.
  • Inspection & acceptance: pre-dispatch inspection must be completed and goods cleared before dispatch to consignee; rejection rights preserved at consignee location.
  • Delivery terms: contractual delivery periodicity tied to original delivery order; option-extension time computed as (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days.
  • Compliance & milestones: bidders must comply with ATC terms; external inspection/testing charges borne by buyer; seller to provide testing facilities free of cost for in-house tests.

Key Specifications

  • Product scope includes SMARTPHONE 6.3 INCH, SMARTPHONE 6.2 INCH, LAPTOP 16 INCH, and LAPTOP 15.6 INCH

  • Quantity variation up to 25% at contract, both at order and during contract currency

  • Delivery period calculations with minimum extension of 30 days

  • Pre-dispatch inspection conducted at seller premises or via nominated external agency

  • Inspection charges borne by the Buyer; in-house testing facilities provided by Seller at no cost

  • 7-day window for inspection from email notification; delays regularized without LDs

Terms & Conditions

  • Bid security must be deposited within bid duration as per ATC

  • Option clause allows ±25% quantity change at contracted rates

  • Pre-dispatch inspection and associated costs are Buyer-borne

  • Delivery extensions calculated with formula and minimum 30-day baseline

  • Delivery commence from last date of original delivery order

Important Clauses

Payment Terms

Not specified in data; ATC emphasizes inspection fees borne by Buyer and contract-based delivery economics

Delivery Schedule

Delivery period aligned to last date of original order; extended period applies when option clause exercised

Penalties/Liquidated Damages

Not explicitly stated; delays tied to inspection logistics and Buyer’s right to reject upon arrival

Bidder Eligibility

  • Experience in supplying smartphones and laptops to government or defense sector

  • Capability to meet bulk quantity delivery with up to 25% variation

  • Compliance with pre-dispatch inspection requirements and testing facilities

Past Similar Tenders (Historical Results)

5 found

Laptop 15 inch,Laptop 13 inch

Indian Army

BARDHAMAN, WEST BENGAL

Posted: 14 July 2025
Closed: 14 August 2025
GEM

ELECTRONIC DEVICE/MOBILE WITH iOS 18, A18 PRO CHIP,LAPTOP NOTEBOOK 16 GB RAM/256 GB SSD/13.6 INCH,L

Indian Navy

UTTARA KANNADA, KARNATAKA

Posted: 9 April 2025
Closed: 30 April 2025
GEM

Smartphone (V2),Smartphone (V2),Tablet Computer (V2),High End Laptop - Notebook

Indian Air Force

BIDAR, KARNATAKA

Posted: 18 July 2025
Closed: 1 August 2025
GEM

PERSONAL LAPTOP,PERSONAL MOBILE,PERSONAL TABLET,Tablet Computer (V2),Smartphone (V2)

Indian Air Force

DARJEELING, WEST BENGAL

Posted: 19 September 2025
Closed: 11 October 2025
GEM

SMART PHONE,LAPTOP 13 INCH,TABLET 11 INCH

Indian Army

GURDASPUR, PUNJAB

Posted: 24 July 2025
Closed: 4 August 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply (smartphones/laptops) services

4

Financial statements (audited if available) for last 2-3 years

5

Bid security / EMD deposit proof

6

Technical compliance statements for product categories

7

OEM authorizations (if applicable by brand/OEM)

8

Any ISI/ISO/official certifications relevant to devices (if specified by buyer)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Army smartphone and laptop tender in Jhansi 2025?

Bidders must submit a bid with bid security within the bid duration per ATC, provide GST and PAN, supply experience certificates for similar electronics, and demonstrate capability for bulk delivery. Ensure compliance with pre-dispatch inspection terms and the option clause allowing 25% quantity variation.

What documents are required for the Jhansi electronics tender submission?

Required documents include GST certificate, PAN card, comprehensive experience certificates for similar supply, financial statements, EMD proof, technical compliance statements, and OEM authorizations if applicable. Also prepare any relevant certifications like ISI/ISO that prove device quality.

What are the technical specifications for the smartphone and laptop categories?

Specific device models are 6.3 inch and 6.2 inch smartphones, plus 16 inch and 15.6 inch laptops. While exact specs aren’t listed, bidders should align products to government-grade electronics standards and ensure bulk-capable, certified devices meeting typical ISI/ISO requirements.

What is the delivery timeline and option clause impact for this tender?

Delivery periods start from the last date of the original order; the purchaser may increase/decrease quantity by up to 25%. Extended delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days extension.

Are pre-dispatch inspections mandatory and who bears the cost?

Yes, PDI is mandatory and conducted at seller premises or via an external agency. All external inspection/testing charges are borne by the Buyer; in-house testing facilities are provided by the Seller at no cost.

What are the acceptance criteria for inspected goods before dispatch?

Goods must clear pre-dispatch inspection before dispatch to consignee. Consignee retains right to reject upon arrival, and inspection delays beyond 7 days are regularized without Liquidated Damages if caused by Buyer.

What is the role of the advance sample submission in this tender?

If required, the Seller must promptly inform the Buyer via email about the sample submission date to the nominated Inspection Agency, ensuring readiness prior to final acceptance and dispatch.

What standards or certifications are expected for equipment in this bid?

Bidders should align with standard government procurement expectations, including device-level quality certificates and OEM authorizations. While specific standards aren’t listed, ensure compliance with common defense-electronics norms and any ISI/ISO certifications your devices hold.

Similar Tenders

2 found
Urgent

LAPTOP,APPLE,TABLET,IPHONE,GALAXY

Indian Army

📍 KUPWARA, JAMMU & KASHMIR

Est: ₹7.2 L
⏰ Deadline: 1 day left
🛒 Type: Goods
View GEM

LAPTOP I7 1355U 840 G10,SMART PHONE 5G 12GB RAM 512GB STORAGE,TABLET 5G 12GB RAM 512GB STORAGE

Indian Air Force

📍 BANGALORE, KARNATAKA

EMD: ₹17,550
⏰ Deadline: 2 weeks left
🛒 Type: Goods
View GEM