Rural Development Department Uttar Pradesh Self-Contained Drinking Water Coolers IS 1475 Tender 2025

Tender Overview

The procurement is conducted by the Rural Development Department Uttar Pradesh for Self-Contained Drinking Water Coolers (V3) as per IS 1475 with the project value around ₹886,000. The estimated value signals a mid-scale rolling purchase for district or block level water infrastructure. The tender requires compliance with IS 1475 (V3) standards and enforces a delivery framework including an option to scale quantities by up to 25% during contract execution. Acknowledgement of soft/hard copy submission alongside digital bid is essential, with mandatory GSTIN and OEM authorization.

The contract enables responsive procurement for rural water access equipment, with a focus on standard-compliant, user-friendly coolers designed for public installations. The absence of BOQ items suggests a para-metrical or specification-driven award, emphasizing conformity to the IS 1475 standard, supplier reliability, and adherence to delivery timelines. The right to modify quantity and extended delivery windows provides flexibility for district-level rollout.

Key differentiators include the dual EMD submission paths (DD or Fixed Deposit Receipt), the requirement to deliver hard copies within 5 days post bid end, and the explicit need for OEM authorization and statutory registrations as part of bid compliance.

Technical Specifications & Requirements

• Product: Self-Contained Drinking Water Cooler (V3) conforming to IS 1475 guidelines.
• Estimated value: ₹886,000; EMD: ₹20,000.
• Quantity adjustment: up to 25% increase during or after contract award.
• EMD submission options: DD payable to BLOCK DEVELOPMENT OFFICER, AHIRORI, HARDOI or FD/R with pledge certification.
• Hardcopy delivery: within 5 days of bid end/opening date.
• Mandatory documents: GSTIN, OEM authorization, PAN, Aadhaar, ITR (last 3 years), Labour registration, and performance certificates from similar categories.
• Compliance: bidder to confirm acceptance of all BOQ/terms on Rs 10 stamp paper and submit hard copy.
• Warranty and post-sale support: explicit requirement to declare warranty/guarantee terms.

Terms, Conditions & Eligibility

• EMD: ₹20,000; acceptable via DD or Fixed Deposit Receipt as specified.
• Delivery period: defined by contract; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, min 30 days.
• Payment terms: not explicitly stated; ensure ownership of EMD and timely delivery as per contract terms; vendors should verify payment process in ATC.
• GSTIN mandatory; OEM authorization required; PAN, Aadhaar, GST, last 3 years ITR, Labour certificate to be uploaded.
• Performance certificate: at least one satisfactory performance certificate from same category.
• Warranty/guarantee: declare in bid; are to be attested for compliance.
• Hardcopy delivery due 5 days after bid end/opening; bid conformity must be uploaded on Rs 10 stamp.
• The clause indicates acceptance of all buyer terms and option to scale quantities.