GEM

Eastern Coalfields Limited Procurement of Electrical Components and Accessories Bardhaman West Bengal 2025 IS BIS Certificates

Bid Publish Date

29-Nov-2025, 10:13 am

Bid End Date

20-Dec-2025, 9:00 am

EMD

₹7,355

Value

₹6,68,343

Location

BARDHAMAN , WEST BENGAL

Progress

Issue29-Nov-2025, 10:13 am
AwardPending
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Quantity

428

Category

PLUG AND SOCKET COMPLETE

Bid Type

Two Packet Bid

Categories 15

BATTERY ANIMAL LABORATORY EQUIPMENT RADIAL DRILLING MACHINE SOCKET POWER SWITCH YARD GLUCOMETER APFC PANEL FILTER RETAINERS WHEAT FLOUR CENTRIFUGE BRUSHES SWITCHES AND RELAY SWITCHING APPARATUS BUSH EARTH LEAKAGE RELAY

Tender Overview

Eastern Coalfields Limited invites bids for the supply of electrical components across multiple categories (plug and socket assemblies, earth leakage relays, carbon brushes, power contactors, lock washers, Allen bolts, batteries, testers, bush insulators, clamps, isolators, relay control units, fixed/moving contact assemblies, chasers, pins, jaws, jigs, rest, chuck jaws) to be delivered to Bardhaman, West Bengal. Estimated contract value is ₹668,343.00, with an earnest money deposit of ₹7,355.00 and a scope limited to the supply of goods. The tender contemplates a 20-item BoQ with unspecified item details but requires compliance with supplier documentation and certificate uploads. A 25% quantity option can be exercised by the purchaser during the contract, with delivery time adjustments tied to the original delivery period. Unique aspects include mandatory BIS/type-test certificates and EFT mandates for bidder registration. The procurement emphasizes standard-compliant electrical components suitable for Coal India Limited’s supply chain.

Technical Specifications & Requirements

  • Category: Electrical components and accessories (20 items in BoQ)
  • Quantity scope: Not disclosed; option clause allows up to 25% quantity variation during contract
  • EMD: ₹7,355; payment via DD or online; DD payable at Asansol (Sodepur Area)
  • Certificates: BIS licence, type test certificates, and other product-specific attestations required
  • Inspection: Post-receipt inspection by Area Engineer E&M; pre-dispatch inspection nil if ATC selected
  • Delivery terms: Supply of goods only; delivery timeline per option clause; hard copy DD within 5 days post bid end date

Terms, Conditions & Eligibility

  • EMD/Performance: EMD amount ₹7,355; performance security via DD or PBG
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; upload certificates with bid
  • Scope: Only supply of goods; vendor code creation required
  • Delivery/Payment: Delivery period linked to original delivery; payment terms unspecified except DD/PBG options; extension possible with option clause
  • Inspection: Post-receipt inspection by Area Engineer E&M; pre-dispatch nil if selected
  • Audit/Compliance: Upload all mandated BIS/type-test certificates; comply with ATC/Corrigendum requirements

Key Specifications

  • Electrical components including plug and socket assemblies, earth leakage relays, carbon brushes, power contactors, lock washers, Allen bolts, batteries, testers, bush insulators, clamps, isolators, relay control units, fixed/moving contact assemblies, chasers, pins, jaws, work rests, chuck jaws

  • Estimated value: ₹668,343.00; EMD: ₹7,355.00

  • Delivery: goods-only scope; option to increase quantity up to 25% during contract

  • Certificates: BIS licence, type test certificates, product-specific approvals

  • Inspection: post-receipt by Area Engineer E&M; pre-dispatch dependent on ATC

Terms & Conditions

  • 25% quantity variation right for purchaser

  • EMD ₹7,355 via DD or online; DD payable at Asansol

  • Post-receipt inspection by Area Engineer E&M

Important Clauses

Payment Terms

EMD of ₹7,355; DD or online payment; DD to be delivered with bid; hard copy to buyer within 5 days of bid end/opening; performance security via DD or PBG after award

Delivery Schedule

Delivery period linked to original delivery order; extension for option clause calculated as (Increase/Original) × Original days, minimum 30 days

Penalties/Liquidated Damages

Contractual penalty terms not specified beyond delivery extension rules; adherence to BIS/type-test certificates mandatory to avoid rejection

Bidder Eligibility

  • Must upload PAN, GSTIN, cancelled cheque and EFT mandate

  • Must provide BIS licence and type-test certificates for relevant product categories

  • Only supply of goods; no services; vendor code creation required

Past Similar Tenders (Historical Results)

5 found

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Posted: 8 November 2024
Closed: 29 November 2024
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Posted: 4 July 2025
Closed: 1 August 2025
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Eastern Coalfields Limited

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Posted: 31 January 2025
Closed: 11 February 2025
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RELAY SOLID STATE,DOOR LOCK ASSY RH,HEAD LAMP RELAY,ASSY PROPELLER SHAFT,CLUTCH RELEASE BRG,LOCK SI

Indian Army

BHARATPUR, RAJASTHAN

Posted: 17 July 2025
Closed: 4 August 2025
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PLUG FOR OIL DRAIN,BTY CUT OFF SWITCH,DOOR LOCK RH,BRAKE PAD,RELAY TURN SIGNAL,ENG MOUTING FRONT,CL

Indian Army

DARJEELING, WEST BENGAL

Posted: 14 November 2025
Closed: 24 November 2025
GEM

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PLUG AND SOCKET COMPLETE As per Tech Specs PDF attached 1 no [email protected] 15
2 EARTH LEAKAGE RELAY As per Tech Specs PDF attached 3 no [email protected] 15
3 CARBON BRUSH As per Tech Specs PDF attached 9 no [email protected] 15
4 POWER CONTACTOR As per Tech Specs PDF attached 3 no [email protected] 15
5 LOCK WASHER As per Tech Specs PDF attached 120 no [email protected] 15
6 ALLEN BOLT As per Tech Specs PDF attached 60 no [email protected] 15
7 BATTERY As per Tech Specs PDF attached 2 no [email protected] 15
8 TESTER As per Tech Specs PDF attached 1 no [email protected] 15
9 BUSH INSULATOR As per Tech Specs PDF attached 6 no [email protected] 15
10 CLAMP GRINDING As per Tech Specs PDF attached 50 no [email protected] 15
11 ISOLATOR As per Tech Specs PDF attached 2 no [email protected] 15
12 RELAY CONTROL As per Tech Specs PDF attached 4 no [email protected] 15
13 LOCK WASHER As per Tech Specs PDF attached 100 no [email protected] 15
14 FIXED CONTACT ASSEMBLY As per Tech Specs PDF attached 6 no [email protected] 15
15 MOVING CONTACT ASSEMBLY As per Tech Specs PDF attached 6 no [email protected] 15
16 CHASER As per Tech Specs PDF attached 15 no [email protected] 15
17 PIN As per Tech Specs PDF attached 10 no [email protected] 15
18 JAW As per Tech Specs PDF attached 20 no [email protected] 15
19 WORK REST As per Tech Specs PDF attached 8 no [email protected] 15
20 CHUCK JAWD As per Tech Specs PDF attached 2 no [email protected] 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

BIS licence

6

Type test certificates

7

OEM authorizations (if applicable)

8

Technical bid documents

9

Proof of EMD submission (DD or online)

10

Proof of DD delivery (hard copy within 5 days)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for electrical components tender in Bardhaman West Bengal 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with BIS/type-test certificates. EMD of ₹7,355 is required; the scope is goods-only with a 25% quantity variation option. Ensure post-bid hard copy of the DD is delivered within 5 days; upload all technical certificates with the bid.

What documents are required for ECL vendor code creation submission

Submit PAN, GSTIN, cancelled cheque, and an EFT mandate certified by the bank. Also attach BIS licence, type-test certificates, and any OEM authorizations as applicable; ensure all documents align with the bid's product category and ATC.

What are BIS and type-test certificate requirements for this bid

Bidders must upload BIS licence and type-test certificates for the respective electrical product categories listed in the BOQ. These certificates validate compliance with essential safety and performance standards and are mandatory for bid acceptance to avoid rejection.

What is the EMD amount and payment method for this tender

EMD is ₹7,355 and can be submitted as an Account Payee Demand Draft or online payment. The DD should be in favor of Easten Coalfields Limited A/C Sodepur Area, payable at Asansol; hard copy delivery within 5 days post bid end date.

What is the delivery and inspection process for goods supply

Delivery is goods-only with post-receipt inspection by Area Engineer E&M. Pre-dispatch inspection is Nil unless ATC specifies otherwise. Ensure timely delivery to Bardhaman, West Bengal, and be prepared for post-delivery verification of certificates and product compliance.

What is the scope of supply and quantity variation clause

Scope covers supply of 20 electrical items; the purchaser may increase contracted quantity up to 25% during or after contract. Delivery period adjustments follow the formula tied to the last delivery date, with a minimum extension of 30 days.

Which organization and location is this tender associated with

This is an Eastern Coalfields Limited procurement under Coal India Limited, located in Bardhaman, West Bengal (PIN 713101). The tender requires electrical components across multiple sub-categories with BIS/type-test certification and goods-only delivery.

What are the key standards and documentation required to participate

Key standards include BIS licences and type-test certificates; ensure GSTIN and PAN are valid, provide EFT mandate, and upload all required product-specific certificates with the bid. Comply with the ATC and Corrigendum if issued.