GEM

South Central Railway Housekeeping & Sanitary Services Tender Guntakal SCR 2025

Bid Publish Date

05-Nov-2025, 12:47 pm

Bid End Date

29-Nov-2025, 1:00 pm

Bid Opening Date

29-Nov-2025, 1:30 pm

Value

₹54,71,879

Progress

Issue05-Nov-2025, 12:47 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Contract quantity/duration may increase up to 25% at contract issuance and later adjustments capped at 25%
  • • Security: PBG or FDR accepted; FDR must be endorsed and delivered within 15 days of contract award
  • • Payment model requires service provider to pay salaries/wages upfront and claim reimbursement with statutory documents
  • • Past experience proofs accepted include contract copies with invoices and client execution certificates
  • • No BOQ items listed; multi-scope facility management services across five Schs at Guntakal SCR

Categories 3

TRANSPORTATION SERVICES GARDENING

Tender Overview

South Central Railway invites bids for multiple housekeeping and related support services at the Locomotive Shed, Guntakal, under Sch A to E, each on an outcome basis for a two-year period. Estimated value: ₹5,471,879.20. The scope includes: Housekeeping (open and covered areas), Gardening, Sanitary amenities, and Garbage collection/transportation. No BOQ items available; contract framework allows a quantity/duration adjustment up to 25% at award and post-award changes. Payment terms require service salary payments at source prior to reimbursement by SCR. Bidders must demonstrate prior experience with similar facility management services and provide required compliance certificates. Unique feature: performance-based remuneration tied to outcome delivery at Guntakal SCR.

Technical Specifications & Requirements

  • Service categories: Housekeeping (open area), Housekeeping (covered area), Gardening, Sanitary amenities, Collection and Transportation of Garbage.
  • Location: Locomotive Shed, Guntakal, SCR; duration: 2 years; potential quantity/duration adjustments up to 25%.
  • Financial/Compliance: EMD not specified in data; bidder must provide certificates and complete compliance to tender terms; FDR/PBG accepted as security with FDR endorsed to Senior Divisional Finance Manager Guntakal Divn SCR; delivery of original FDR within 15 days of award.
  • Payment mechanism: salaries/wages paid by service provider upfront; reimbursement by SCR with statutory documents (PF/ESIC) and bank statements.
  • Previous experience proof: contract copy + invoice with self-certification or execution certificate; third-party notes acceptable.

Terms, Conditions & Eligibility

  • Quantity/duration adjustment allowed up to 25% at issue; commitment post-issue limited to that ceiling.
  • Bidder must not be under liquidation or bankruptcy; upload undertaking with bid.
  • Non-submission of required certificates/documents leads to rejection; ensure ATC/Corrigendum compliance.
  • Salary payment obligation on the service provider; statutory payroll docs to be provided to Buyer with payment claims.
  • Past Experience proof accepted in multiple formats (contract copy, client certificate, invoices).
  • Security deposit via PBG or Fixed Deposit Receipt (FDR) endorsed to SCR Senior Divisional Finance Manager; hard copy due within 15 days of award.

Key Specifications

  • Service categories: Housekeeping (open area), Housekeeping (covered area), Gardening, Sanitary amenities, Collection and Transportation of Garbage

  • Location: Locomotive Shed, Guntakal, SCR

  • Contract duration: 2 years with potential 25% quantity/duration adjustment

  • Security: PBG or Fixed Deposit Receipt (FDR) endorsed to Senior Divisional Finance Manager Guntakal Divn SCR; original FDR due within 15 days

Terms & Conditions

  • 25% quantity/duration modification window at bid issuance and post-award

  • Salary payments by service provider with submission of PF/ESIC documents

  • Need to upload required certificates and experience proofs; non-submission leads to rejection

Important Clauses

Payment Terms

Service provider pays salaries/wages upfront; SCR reimburses along with statutory documents

Delivery Schedule

Two-year performance window; potential 25% adjustment in scope or duration

Penalties/Liquidated Damages

Not specified in provided data; contract terms may include LDs per standard SCR guidelines

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Experience in similar facility management or housekeeping services

  • Valid GST and PAN; compliant with statutory payroll obligations

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar facility management services

4

Financial statements or turnover proof

5

EMD/Security deposit proof if applicable (PBG or FDR)

6

Technical bid/compliance certificates

7

OEM authorizations or partner agreements if applicable

Frequently Asked Questions

How to bid for housekeeping and sanitation tender in Guntakal SCR 2025?

Bidders must prepare company registration details, GST/PAN, and past experience in facility management. Submit compliant certificates, security deposit via PBG or FDR, and proof of prior project execution. Ensure adherence to the 25% quantity/duration amendment rule and provide salaries upfront with payroll records.

What documents are required for SCR Guntakal housekeeping tender 2025?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD/PBG or FDR security, technical bid compliance certificates, and any OEM authorizations. Ensure all documents are uploaded with the bid and aligned to T&C ATC corrections.

What are the technical scope items for SCR Guntakal loco shed?

Scope includes five Schs: A) Open area housekeeping, B) Covered area housekeeping, C) Gardening, D) Sanitary amenities, E) Garbage collection and transportation. All services to be delivered on an outcome basis for the 2-year term.

What are the payment terms for SCR housekeeping services at Guntakal?

Service providers must pay staff salaries upfront; SCR will reimburse along with statutory documents (PF/ESIC) and bank statements. Ensure submission of payroll and statutory compliance during claim settlement.

Is there an EMD amount specified for this SCR tender?

EMD specifics are not shown in the data; bidders should verify in the official procurement portal and comply with standard security deposit requirements via PBG or FDR as per buyer’s terms.

What is the contract duration and possible modification for the Guntakal tender?

The contract is for 2 years with potential modification of up to 25% in quantity or duration at the time of contract issue and post-award adjustments are capped at 25%.

What certificates are mandatory to avoid bid rejection for SCR tender?

Mandatory certificates include tax registrations, company registration, proof of experience, technical compliance certificates, OEM authorizations if required, and any ATC or corrigendum adherence to the tender.

Where can bidders find the service scope categories for Guntakal SCR?

The tender covers five service categories: open area housekeeping, covered area housekeeping, gardening, sanitary amenities, and garbage collection/transportation, to be delivered at Locomotive Shed, Guntakal, SCR.

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TRANSPORTATION
SERVICES
GARDENING