Home Guard And Civil Defence Madhya Pradesh Goods Supply Tender 2025 with 25% option clause and turnover criteria

Tender Overview

The Madhya Pradesh Home Department, operating through Home Guard And Civil Defence, seeks the supply of Goods under a government tender with an estimated value of ₹1,000,001.00. The scope is restricted to supply-only (no services) across an unspecified but broad 23-item BOQ, with 25% quantity variation possible at contract placement and during the contract currency. The tender emphasizes OEM turnover, and a functional service centre presence in each consignee state for carry-in warranties. Location is Madhya Pradesh, India, and the bid requires compliance with the purchaser’s option clause and related delivery logic.

Technical Specifications & Requirements

• Scope of supply: Only supply of Goods; no installation or services bundled.
• Option clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery time calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days.
• Delivery timing logic: Delivery period starts from last date of original delivery order; extensions apply within the 25% variation limits.
• Turnover criteria: Bidder and OEM must show minimum average annual turnover over last three years (ending 31st March of previous financial year), with documentary evidence from audited statements or CA/Cost Accountant certificate.
• Service & Support: Functional Service Centre in the state of each consignee location if carry-in warranty applies; not required for on-site warranty items.
• BOQ/Items: 23 total items in the schedule; specific item details are not provided in the data.

Terms, Conditions & Eligibility

• Scope of supply: Bid price must cover all cost components for the Goods.
• Turnover evidence: Submit audited balance sheets or CA/Cost Accountant certificate showing three-year turnover; if company less than three years, use completed years post-incorporation.
• OEM turnover: OEM’s three-year turnover should meet the threshold indicated in the bid document; for bunch bids, the CATEGORY RELATED TO primary product with the highest bid value must meet this criterion.
• Delivery terms: Delivery period and option-based extensions governed by the 25% quantity variation and the extended delivery time formula; ensure compliance with the extension rules.
• Warranty/Service: Service centre requirement applies to carry-in warranty scenarios; confirm if goods carry on-site warranty to adjust service centre needs.
• Documentation: All submissions must include turnover proof, GST, PAN, and other standard bid documents as applicable per the T&C.