GEM

South Eastern Railway Sanitation Maintenance Tender South East India 2025 – CMS KGP Sanitation Services IS 626 Working Days

Bid Publish Date

29-Nov-2025, 1:20 pm

Bid End Date

20-Dec-2025, 4:00 pm

EMD

₹3,31,740

Value

₹1,65,86,603

Progress

Issue29-Nov-2025, 1:20 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements not stated
  • • Technical certifications not specified
  • • Contract duration and quantity adjustment up to 25% at issuance
  • • Excess settlement charges permitted with documentation
  • • EMD amount clearly defined: ₹3,31,740
  • • Estimated value: ₹16,58,66,03 for 2-year period
  • • CMS KGP integration within South Eastern Railway sanitation services
  • • 626 working days excluding Wednesdays

Categories 2

SERVICES WATER LEVEL RECORDER

Tender Overview

Organization: South Eastern Railway (Indian Railways) seeks maintenance of sanitation and cleaning services for the CHI South East section under CMS KGP for a period of 2 years. The contract excludes Wednesdays and covers 626 working days. Estimated value is ₹16,58,66,03 with an EMD of ₹3,31,740. Location details are not specified in the tender data. The scope emphasizes on housekeeping and sanitation operations managed under CMS KGP, with a single procurement window and flexible quantity/duration adjustments per the contract option clause. This tender targets service providers with railway sanitation expertise and CMS KGP integration capabilities.

Technical Specifications & Requirements

  • No technical specifications provided in the data; BOQ shows Total Items: 0 indicating a lack of itemized requirements.
  • Estimated contract value: ₹16,58,66,03 for 2 years of sanitation maintenance services.
  • EMD amount: ₹3,31,740 to participate.
  • Key contractual focus areas include: contract quantity/duration adjustment up to 25% at issuance and post-issuance, and excess settlement allowing additional charges up to a defined percentage with required supporting documents.
  • The procurement is framed under the CMS KGP division of South Eastern Railway, targeting sanitation and cleaning operations for CHI South East section.

Terms & Eligibility

  • Option Clause: Contract quantity/duration may be adjusted up to 25% at contract issue and thereafter; bidders must accept revised terms.
  • Excess Settlement: Extra charges may be invoiced up to a specified percentage; declarations and supporting documents are required.
  • EMD: ₹3,31,740 (SB/online/DD as applicable).
  • Contract duration: 2 years with 626 working days, excluding Wednesdays.
  • No BOQ items specified; bidders should rely on standard sanitation service qualifications and CMS KGP integration capabilities.

Key Specifications

  • Product/Service: Sanitation maintenance and cleaning services for CHI South East section under CMS KGP

  • Estimated contract value: ₹16,58,66,03 for 2 years

  • EMD: ₹3,31,740

  • Contract duration: 2 years; 626 working days; excludes Wednesdays

  • Option: Quantity/duration adjustment up to 25% at contract issue and post-issuance

  • Excess settlement: allow additional charges up to specified percentage with supporting documents

Terms & Conditions

  • EMD amount and submission method

  • 25% quantity/duration adjustment rights at contract issue

  • 626 working days excluding Wednesdays and overall 2-year term

  • Excess settlement provision with documentation

  • No BOQ items listed; scope defined by CMS KGP sanitation services

Important Clauses

Payment Terms

Not specified in data; standard Indian Railways practice to be confirmed in bid documents

Delivery Schedule

Service delivery across 626 working days within 2-year term; Wednesday exclusions apply

Penalties/Liquidated Damages

Not specified; penalties to be detailed in the contract documents; bidders should prepare for SLA-based penalties

Bidder Eligibility

  • Experience in sanitation/cleaning contracts for railways or large public sector entities

  • Financial capacity to support ₹16.58 Crore contract value over 2 years

  • Compliance with CMS KGP operational integration requirements

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar sanitation/cleaning contracts

4

Financial statements (latest audited financials)

5

Earnest Money Deposit (EMD) submission proof

6

Technical bid submissions and compliance declarations

7

OEM authorization letters (if applicable)

8

Company Registration documents

Frequently Asked Questions

What documents are required for sanitation services tender in South Eastern Railway?

Bidders must submit GST registration, PAN, experience certificates for similar work, latest financial statements, EMD proof of ₹3,31,740, technical bid and OEM authorizations if applicable. Ensure CMS KGP integration evidence and company registration details are included to meet eligibility criteria.

How is the contract value and duration defined for CMS KGP sanitation bid?

The estimated value is ₹16,58,66,03 for a 2-year term comprising 626 working days (excluding Wednesdays). The contract allows a quantity/duration adjustment up to 25% at issue and post-issuance; excess settlement charges may apply with proper documentation.

What is the EMD amount for the South Eastern Railway sanitation tender 2025?

The EMD amount is ₹3,31,740. Submit via the prescribed channel (online or demand draft as per tender terms). This amount is required to participate and must be valid through bid evaluation and award stages.

What are the key technical requirements for CMS KGP sanitation contract?

No BOQ specifications are listed; bidders should demonstrate sanitation/cleaning capability, past railways or public-sector experience, CMS KGP integration, and compliance with standard sanitation practices. Prepare to meet service level expectations and safety compliance as per Railway norms.

When does the 2-year sanitation maintenance contract start and end?

The contract spans 2 years from the issuance date, with a total of 626 working days excluding Wednesdays. Exact start and end dates will be defined in the award notification and contract agreement.

How does the 25% contract quantity/duration adjustment work?

At contract issue, the buyer may adjust quantity or duration by up to 25%. If adjustments occur post-issuance, bidders must accept revised terms, and corresponding changes to invoicing and performance obligations must be documented in the contract amendments.

What is the process for excess settlement charges in this tender?

Excess settlement allows extra charges up to a specified percentage of the item-level total with addons. Sellers must declare applicability during invoice creation and provide mandatory supporting documents; the total invoice cannot exceed the approved excess percentage.

What is the location and scope for the South Eastern Railway sanitation bid?

Scope covers CHI South East section under CMS KGP in the South Eastern Railway zone. Specific city/venue details are not provided in the data; bidders should await the formal tender documents for exact site locations and installation/operations planning.

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