GEM

S N Bose National Centre for Basic Sciences VRF AC System Tender 2025 Rajasthan - SITC of Outdoor/Indoor Units, Cables, Piping & Dismantling as per ITC

Bid Publish Date

20-Nov-2025, 11:30 am

Bid End Date

11-Dec-2025, 12:00 pm

Bid Opening Date

11-Dec-2025, 12:30 pm

EMD

₹70,000

Location

KOLKATA , WEST BENGAL

Progress

Issue20-Nov-2025, 11:30 am
AwardPending
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Quantity

47

Category

ITC of the entire VRF AC system

Bid Type

Two Packet Bid

Categories 8

ESCRAP AIR CONDITIONER STRUCTURE POWER PEB PIPES REFRIGERATION TRANSITION METALS

Tender Overview

Organization: S N Bose National Centre For Basic Sciences (DST) in India. Procurement scope: ITC of the entire VRF AC system including SITC of 28 HP outdoor units, 6 HP indoor units, remote wireless, Y joints, refrigerant pipes, dismantling of old cassette indoor/outdoor units, copper pipes, cables, communication and power cables, and mild steel structure for outdoor units. Estimated value and exact quantities are not disclosed; EMD is ₹70,000. Location: tender in India (no city/state specified). Key differentiator: comprehensive VRF integration with dismantling and ITC coverage, plus 5-year OEM warranty. Unique terms: option to increase/decrease quantity up to 25%, extended delivery time calculations, and mandatory OEM/authorized service presence in India.

Technical Specifications & Requirements

  • Product categories include SITC of 28 HP outdoor VRF units, SITC of 6 HP indoor units, SITC remote wireless interfaces, SITC Y joints, SITC of refrigerant pipes per tender terms, dismantling of existing Cassette AC systems, SITC of communication cables and power cables, SITC of refrigerant gas, SITC of mild steel structure for outdoor units, and ITC of the entire VRF AC system.
  • Warranty: 5 years from final acceptance or post-installation/commissioning, with OEM warranty certificates required at delivery. Service network in INDIA for after-sales support with regional centers listed.
  • Installation/commissioning: Performed by OEM or OEM-certified resource or OEM-authorised reseller; training and troubleshooting to be included per scope.
  • Delivery terms: Option clause permits up to 25% quantity variance; delivery period anchored to original schedule with calculated extension rules; minimum extension 30 days. Termination rights apply for non-compliance or delivery failure.

Terms, Conditions & Eligibility

  • EMD: ₹70,000.
  • Warranty/after-sales: 5-year warranty; OEM certificates to be submitted at delivery.
  • Delivery & extension: Option clause allows +/- 25% quantity change; delivery timing adjusted per formula; minimum 30 days extension; potential contract termination for non-delivery or misrepresentation.
  • Qualifications: Requires OEM/authorized dealer/reseller capability; installation/commissioning/training handled by OEM-certified personnel.
  • Documents required include OEM authorizations, installation/service capability details, and proof of after-sales network across India.

Key Specifications

    • Product/services: SITC of 28 HP outdoor VRF units, SITC of 6 HP indoor units, SITC remote wireless, SITC Y joints, SITC refrigerant pipes, dismantling of existing cassette AC hardware, SITC of communication and power cables, SITC refrigerant gas, SITC mild steel structure for outdoor units, ITC of entire VRF system
    • EMD/Value: ₹70,000 (EMD amount specific)
    • Warranty: 5 years from final acceptance or post-install/commissioning; OEM certificates required at delivery
    • Delivery: Option clause allows ±25% quantity; minimum 30 days extension; delivery period derived from original schedule
    • Installation/Training: Performed by OEM or OEM-certified resource or OEM authorised reseller; post-installation training/troubleshooting included
    • Service network: Must provide installation, commissioning, and after-sales service presence across INDIA

Terms & Conditions

  • Option to vary order quantity by up to 25% during contract and currency

  • 5-year OEM warranty with required certificates at delivery

  • Installation/commissioning by OEM or authorized personnel with regional service centers

Important Clauses

Payment Terms

Not specified in supplied data; bidders should expect standard government procurement terms and OEM warranty conditions as part of delivery

Delivery Schedule

Delivery period linked to original order with option-based extensions; minimum 30 days extension in case of increased quantity

Penalties/Liquidated Damages

Contract termination rights exist for non-delivery, late delivery, or misrepresentation; LD provisions not detailed in data

Bidder Eligibility

  • Demonstrated experience in VRF/AC system SITC and dismantling works

  • Valid GST registration, PAN, and audited financial statements

  • OEM authorization/agency agreement proving installation and service capability in India

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SITC of 28 HP Outdoor Units. SITC of 28 HP Outdoor Units. 2 set ganesh_snbncbs 90
2 SITC of 6 HP Indoor Units SITC of 6 HP Indoor Units 10 set ganesh_snbncbs 90
3 SITC Remote Wireless SITC Remote Wireless 10 set ganesh_snbncbs 90
4 SITC of Y Joints SITC of Y Joints 8 nos ganesh_snbncbs 90
5 SITC of Refrigerant Pipes as per Tender terms SITC of Refrigerant Pipes as per Tender terms 1 set ganesh_snbncbs 90
6 Dismantling of old Cassette AC like Indoors, Outdoors, copper Pipes, Cables etc Dismantling of old Cassette AC like Indoors, Outdoors, copper Pipes, Cables etc 10 set ganesh_snbncbs 90
7 SITC of Communication cables as per Tender terms SITC of Communication cables as per Tender terms 1 set ganesh_snbncbs 90
8 SITC of Power Cables as per Tender terms SITC of Power Cables as per Tender terms 1 set ganesh_snbncbs 90
9 SITC of Refrigeration Gas as per Tender terms SITC of Refrigeration Gas as per Tender terms 1 set ganesh_snbncbs 90
10 SITC of Mild Steel Structure for Outdoor Units SITC of Mild Steel Structure for Outdoor Units 2 set ganesh_snbncbs 90
11 ITC of the entire VRF AC system ITC of the entire VRF AC system 1 set ganesh_snbncbs 90

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for VRF/AC system installations

4

Financial statements (audited) or turnover proof

5

EMD submission proof (₹70,000)

6

OEM authorization or certification documents

7

Technical compliance certificates, if any

8

Details of service centers near consignee destinations

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for VRF system tender in India with OEM warranty?

To bid this VRF system tender in India, submit EMD of ₹70,000, GST and PAN, experience certificates in VRF installations, and OEM authorization. Ensure installation/commissioning by OEM-certified personnel and provide OEM service centers details; warranty coverage is 5 years post-acceptance.

What documents are required for SN Bose VRF tender participation?

Required documents include GST certificate, PAN card, audited financial statements, EMD proof of ₹70,000, OEM authorization, installation capability details, and regional service center information; ensure all certificates accompany the technical bid.

What are the delivery terms and quantity variation clauses for this tender?

The contract allows a variation of up to 25% of ordered quantity during placement and through currency; delivery extensions are calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Timelines depend on original delivery period.

Which standards or certifications are required for VRF equipment?

Although specific standards are not listed, bidders must provide OEM certificates and service capability in India; expect compliance with general ITC for VRF systems and verify OEM quality certifications at delivery.

What is the warranty period for VRF components under this bid?

The warranty is 5 years from the date of final acceptance or post-installation; OEM warranties must be submitted at delivery and cover rectification during the period.

How to prepare for installation and after-sales service in this VRF tender?

Provide OEM-certified personnel for installation and commissioning; include details of service centers nationwide, spare parts availability, and trained technicians to ensure a 5-year warranty is honored with maintenance support.

When can quantities be increased under the option clause for this tender?

Quantities can be increased up to 25% during contract at contracted rates; extended delivery time calculations apply, starting after the last date of the original or extended delivery period.

What are the key scope items included in SITC for this VRF project?

Scope includes SITC of 28 HP outdoor units, 6 HP indoor units, remote wireless interfaces, Y joints, refrigerant pipes, dismantling old cassette systems, refrigeration gas, cables (communication and power), refrigerant piping, and mild steel structures for outdoor units, plus ITC of the VRF system.