GEM

Indian Army Department Of Military Affairs Kit Components Tender India 2025 - 25% Quantity Option, Pre/post Inspection

Bid Publish Date

23-Nov-2025, 9:33 am

Bid End Date

03-Dec-2025, 10:00 am

Location

KARGIL , JAMMU AND KASHMIR

Progress

Issue23-Nov-2025, 9:33 am
AwardPending
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Quantity

11

Category

Kit Lining Shoe

Bid Type

Two Packet Bid

Key Highlights

  • • 25% quantity variation allowed during contract and currency of contract
  • • Advance sample required within 5 days of award with modification feedback
  • • Pre-dispatch and post-receipt inspection specified by buyer
  • • Supply-only scope; all costs included in bid price
  • • Potential LD implications if supplier delays sample approval

Categories 7

BREAK GEAR COMPRESSOR KITS FUEL FILTERS AIR GENERATOR BRAKE COMPRESSED AIR PNEUMATIC

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks supply of kit components including Lining Shoe, Brake Shoe, Oil Filter, Fuel Filter, Rear Tail Light Assembly, Clutch Release, and Air Filter across 7 items. Estimated value and exact quantities are not disclosed; scope covers commodity-grade vehicle spare parts to be supplied to government forces in India. The bid allows a 25% quantity variation during contract and extended delivery windows based on the option clause. Pre-dispatch inspection at supplier site and post-receipt inspection at consignee site are specified, with advance sample approval required within 5 days of award. This procurement emphasizes supply-only scope with potential bulk manufacturing alignment to approved samples. A notable feature is the option to adjust quantities and delivery timelines, impacting scheduling and cash flow for bidders. Unique terms include advance sample approval timelines and LD implications tied to sample approval delays. The tender highlights strict QA/inspection sequencing and supplier readiness for rapid ramp-up if quantities fluctuate.

Technical Specifications & Requirements

  • Product names: Lining Shoe, Brake Shoe, Oil Filter, Fuel Filter, Rear Tail Light Assembly, Clutch Release, Air Filter
  • Inspection: Pre-dispatch inspection at seller premises; Post-receipt inspection at consignee site
  • Sample clause: Advance sample due within 5 days; modifications communicated within 5 days; bulk supply aligned to approved sample
  • Delivery/quantity flexibility: 25% increase/decrease at order placement and during currency of contract; minimum delivery time calculations apply
  • Scope: Supply-only; no installation implied; all costs included in bid price
  • Quality control: Buyer-designated inspections with potential rejection on major deviations

Terms, Conditions & Eligibility

  • Option Clause: Quantity up to 25% +/- at contract placement and during contract; delivery period adjusts accordingly
  • Delivery terms: Timeframes anchored to last date of original delivery order; extended periods may be recalculated
  • Sample/approval: Advance sample required; failure to approve modifies delivery schedule without LD
  • Inspection: Nominated inspection agency; pre/post inspection as specified
  • Payment/EMD: Not disclosed in data; bidders should assume standard government EMD and payment terms per procurement norms

Key Specifications

  • Product categories: Lining Shoe, Brake Shoe, Oil Filter, Fuel Filter, Rear Tail Light Assembly, Clutch Release, Air Filter

  • Inspection: Pre-dispatch and Post-receipt inspections specified

  • Advance sample: 5-day submission window with buyer feedback within 5 days

  • Delivery: Quantity may vary up to 25% during contract

  • Scope: Supply of goods only

Terms & Conditions

  • 25% quantity variation rights for Purchaser

  • Advance sample approval in 5 days

  • Pre/post delivery inspections and acceptance testing

Important Clauses

Payment Terms

Not disclosed; bidders should adhere to standard government payment terms and EMD requirements as per procurement norms.

Delivery Schedule

Delivery period linked to last date of original delivery order; extended periods recalculated per option clause.

Penalties/Liquidated Damages

Not specified; potential LD may apply for delayed approvals or delivery as per contract terms.

Bidder Eligibility

  • Experience in supplying vehicle spare parts or similar components

  • Financial capacity to handle potential bulk orders

  • Compliance with GST, PAN, and OEM authorizations

Past Similar Tenders (Historical Results)

5 found

Oil Filter,Fuel Filter,Wiper Blade,Front Brake Pad,Rear Brake Shoe,Fuel Filter,Oil Filter,Air Filte

Indian Army

SONITPUR, ASSAM

Posted: 5 September 2025
Closed: 24 September 2025
GEM

AIR FILTER,FUEL FILTER,OIL FILTER,FAN BELT,BRAKE PAD FRT,REAR BRAKE SHOE ASSY,FUEL FILTER WITH FUEL

Indian Army

KARGIL, JAMMU & KASHMIR

Posted: 7 November 2024
Closed: 25 January 2025
GEM

OIL FILTER,AIR FILTER,WHEEL BRG OUTER,FAN RADIATOR,BRAKE SHOE LINING REAR,BRAKE SHOE LINING FRONT,P

Indian Army

NAINITAL, UTTARAKHAND

Posted: 29 July 2025
Closed: 8 August 2025
GEM

AIR FILTER,FUEL FILTER,OIL FILTER,FAN BELT,BRAKE PAD FRT,REAR BRAKE SHOE ASSY,FUEL FILTER WITH FUEL

Indian Army

Posted: 11 November 2024
Closed: 2 December 2024
GEM

Fuel Filter,Brake Shoe Rear,Brake Pad Set,Air Filter,Thermostat,Wiper Blade,Eng Oil Filter,Oil Filt

Indian Army

LEH, JAMMU & KASHMIR

Posted: 9 January 2025
Closed: 30 January 2025
GEM

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Kit Lining Shoe Swaraj Mazda 2 nos wkspoffr_i@852 15
2 Brake Shoe Swaraj Mazda 2 nos wkspoffr_i@852 15
3 Oil Filter Swaraj Mazda 1 nos wkspoffr_i@852 15
4 Fuel Filter Swaraj Mazda 1 nos wkspoffr_i@852 15
5 Rear Tail Light Assy Swaraj Mazda 2 nos wkspoffr_i@852 15
6 Clutch Release Swaraj Mazda 1 nos wkspoffr_i@852 15
7 Air Filter Swaraj Mazda 2 nos wkspoffr_i@852 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of vehicle spare parts

4

Financial statements demonstrating financial stability

5

EMD/Security deposit document as per tender norms

6

Technical bid documents and manufacturer/OEM authorizations

7

Any certifications approving QA/QC for spare parts (if applicable)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the Indian Army kit components tender in India 2025

Bidders must meet eligibility criteria including GST, PAN, and financial statements, submit EMD, and provide OEM authorization if required. Ensure advance sample within 5 days of award and readiness for pre-dispatch and post-receipt inspections. The bid allows up to 25% quantity variation and requires delivery planning accordingly.

What documents are required for this procurement of spare parts in India

Submit GST certificate, PAN card, experience certificates for similar parts, financial statements, EMD documents, technical bid, and OEM authorizations. Ensure safety and quality certifications if applicable. Include supplier contact details and bank information for payment processing.

What are the technical specifications for kit components in this tender

Specific part names include Lining Shoe, Brake Shoe, Oil Filter, Fuel Filter, Rear Tail Light Assembly, Clutch Release, and Air Filter. Inspections include pre-dispatch at supplier and post-receipt at the consignee site; no installation required beyond supply.

When is the delivery timeline and how is it affected by option clauses

Delivery starts from the last date of the original delivery order; quantity increases/decreases up to 25% can extend or modify the delivery period. If extended, new time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum 30 days.

What are the EMD requirements and payment terms for this government tender

EMD details are not disclosed in the data; bidders should prepare as per standard government norms. Payment terms are not specified; bidders should anticipate milestone-based or post-delivery payment per contract and confirm upon bid submission.

What is the sampling process and approval timeline for bulk supply

An advance sample must be submitted within 5 days of award. The buyer provides approval or lists modifications within 5 days. Bulk supply must mirror the approved sample; delays in buyer approval may extend the delivery period without LD.

What inspection regimes are applicable for this kit components tender in India

Pre-dispatch inspection at the seller premises and post-receipt inspection at the consignee site are both specified. A nominated inspection agency may conduct inspections; ensure readiness to demonstrate compliance with contract specifications.

Are installation services required for the kit components tender in India 2025

No installation services are specified; the scope is limited to supply of goods only. Ensure packaging and delivery meet the required standards and that samples reflect the final shipped configuration.