Indian Army Department Of Military Affairs Chain & Accessory Tender 2025 India - 18 Item Catalog & 3-Year Govt Supply Eligibility

Tender Overview

The Indian Army, under the Department Of Military Affairs, is initiating a procurement for a broad range of mechanical and hydraulic components including CHAIN, CHAIN GUIDE SET, HEAD VALVE SET, PISTON RING SET, CHAIN TENSIONER, SEALING RING, OIL FILTER, CYLINDER HEAD GASKET, OIL PRESSURE SWITCH, SENSOR UNIT, EXH GASKET, AIR COMPRESSOR TOP, AIR COMPRESSOR REP KIT, ASSY AUX WATER TANK, PILOT NBEARING, PRESSURE PLATE ASSY, CLUTCH PLATE ASSY among 18 items. The BOQ lists 18 items with N/A quantities, indicating a multi-item, government-wide supply contract with potential for extensions. There is no stated estimated value or EMD in the extract. The tender targets suppliers capable of delivering to government facilities, with mandatory design approvals and fraud/malicious code checks. This is a structured, centralized procurement intended for central/state govt/PSU suppliers, focusing on compatibility with military-grade components and OEM-aligned documentation.

Technical Specifications & Requirements

• Product/service category: CHAIN and related engine/valve components for military equipment, including items such as CHAIN, CHAIN GUIDE SET, HEAD VALVE SET, PISTON RING SET, CHAIN TENSIONER, SEALING RING, OIL FILTER, CYLINDER HEAD GASKET, OIL PRESSURE SWITCH, SENSOR UNIT, EXH GASKET, AIR COMPRESSOR TOP, AIR COMPRESSOR REP KIT, ASSY AUX WATER TANK, PILOT NBEARING, PRESSURE PLATE ASSY, CLUTCH PLATE ASSY
• BOQ indicates 18 total items; no explicit quantities provided
• Implied compliance requirements: regulatory compliance for central govt procurement, 3-year prior regular supply of similar category products to govt/PSU
• Special terms: Detailed Design Drawings must be approved by Buyer within 5 days of award; potential delivery-time adjustments if approvals are delayed; option clause permitting quantity adjustments up to 25% during and after contract; GST handling and real-time GST adjustments as per actuals up to quoted rate
• Mandatory certifications/controls: Malicious code certificate requirement for hardware/software components
• Delivery and acceptance will be per Buyer-approved drawings; failure to approve may trigger delivery schedule re-fixation
• GST advisory: bidder bears GST applicability; reimbursement capped at actuals or quoted rate, whichever lower
• Vendor-code onboarding requirements: PAN, GSTIN, cancelled cheque, EFT mandate, etc.
• Experience criteria: minimum 3 years’ regular manufacture and supply of similar category products to govt/PSU; evidence through prior contracts
• No explicit product standards (IS/ISO) listed in the extract; bidders should verify alignment with internal OEM standards and govt procurement norms

Terms, Conditions & Eligibility

• EMD and estimated value: Not disclosed in extract; bidders must review terms for exact amount and submission method
• Delivery terms: Option to increase quantity up to 25% during contract; delivery period adjusts pro rata with a minimum 30 days, and may extend with original delivery period
• Design validation: Detailed Design Drawings to be approved by Buyer within 5 days of award; in case of delay, no liquidated damages; delivery period re-fixed accordingly
• GST: GST to be charged by bidder; reimbursement based on actuals up to quoted rate; bidder bears GST applicability risk
• Documentation for vendor code: Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank
• Experience: 3 years in supplying same/similar category products to Central/State Govt/PSU; must provide contracts as proof
• Malicious code certificate: Required for hardware/software components to ensure no embedded malicious code
• Warranty/penalties: Not specified in extract; terms may be defined in the final contract; bidders should seek clarity on LDs and warranty obligations