GEM

Indian Air Force PLC Based Fire Alarm System Tender 2025 - Fire Safety Equipment Supply & Commissioning

Bid Publish Date

03-Dec-2025, 4:47 pm

Bid End Date

17-Dec-2025, 5:00 pm

Progress

Issue03-Dec-2025, 4:47 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity variation during contract and currency
  • • Critical: SITC scope for PLC based fire alarm system
  • • Critical: Delivery timing linked to original delivery order date with 30-day minimum extension
  • • Critical: ATC terms must be followed; no BOQ items listed
  • • Critical: Defense procurement context via Indian Air Force

Categories 10

CHROMATOGRAPHY REFRIGERATORS TELEMETRY ALARM SYSTEMS FIRE SUPPRESSION SYSTEM FIRE EXTINGUISHERS MASTER CONTROLLER FIRE PREVENTION FLAME DETECTORS FIRE PREVENTION EQUIPMENTS ALARM CHAIN

Tender Overview

The Indian Air Force invites bids for a PLC based fire alarm system under the Department of Military Affairs. The procurement covers supply, installation, testing and commissioning of fire alarm equipment. The scope allows a quantity option of up to 25% above the bid quantity during contract placement or currency, at contracted rates. Delivery timing ties to the last date of the original delivery order, with a minimum extension of 30 days when options are exercised. The ATC confirms adherence to the option clause and related delivery logic. This tender is a focused opportunity for suppliers with fire safety electronics, controls, and integration capability.

Technical Specifications & Requirements

  • Product category: PLC based fire alarm system (Q3) for government procurement in defense sector.
  • Scope: Supply, installation, testing and commissioning (SITC) of the system.
  • Variation rights: Purchaser may increase quantity by up to 25% of the contracted quantity during execution.
  • Delivery: Duration linked to the last date of the original delivery order; extended time calculations apply with a minimum extension of 30 days.
  • Documentation: ATC terms are attached; bidders must align with ATC file provisions.
  • BOQ: No items listed in the provided BOQ; scope remains system-wide with integration considerations.
  • Standards: Not specified; bidders should plan for standard defense-grade fire alarm interfaces and PLC-based controls.

Terms, Conditions & Eligibility

  • Delivery terms: Option to increase/decrease quantity by up to 25% during contract and currency; extended delivery period rules apply.
  • Scope: Supply, Installation, Testing and Commissioning of the PLC fire alarm system.
  • Compliance: Bidder must comply with ATC terms; ensure integration readiness with existing Air Force infrastructure.
  • Documentation: Prepare typical bid submission documents (GST, PAN, experience, financials) as per tender norms; ensure readiness for defense procurement requirements.
  • EMD/Performance: Not specified in the provided data; bidders should anticipate standard defense EMD and performance clauses as applicable.

Key Specifications

  • Product/service names: PLC based fire alarm system

  • Quantity/scope: SITC of fire alarm system; exact quantities not specified

  • Estimated value: Not provided

  • Experience: Not specified in data; bidders should demonstrate defense-grade fire alarm experience

  • Quality/standards: Not specified; plan for standard fire alarm PLC interfaces and integration

  • Delivery: From last date of original delivery order; extended delivery rules apply

  • Warranty/AMC: Not specified in provided data

Terms & Conditions

  • Option Clause: quantity may increase up to 25% during contract

  • Delivery: extended period calculation with minimum 30 days

  • Scope: SITC of PLC based fire alarm system; ATC terms apply

Important Clauses

Payment Terms

Not explicitly stated in provided data; expect standard defense procurement payment terms per ATC

Delivery Schedule

Delivery starts from the last date of the original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should assume standard LD provisions in ATC and contract

Bidder Eligibility

  • Experience in SITC of PLC-based fire alarm or defense-grade fire safety systems

  • Capability to handle integration with existing Air Force infrastructure

  • Compliance with standard GST, PAN, financial and technical bid submission requirements

Past Similar Tenders (Historical Results)

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Closed: 1 October 2025
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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant to fire alarm or PLC-based systems)

4

Financial statements (audited, as required by tender)

5

EMD/Security deposit documentation (as per ATC payable to Air Force)

6

Technical bid documents demonstrating system capability

7

OEM authorization or system integrator credentials (if applicable)

8

Any defense-specific compliance certificates or prior project references

Frequently Asked Questions

How to bid for PLC based fire alarm system tender in India IAF 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, and technical bid supporting PLC-based fire alarm capabilities. Ensure OEM authorization if not an integrator, and align with ATC terms. The scope includes SITC (supply, installation, testing, commissioning) and must address 25% quantity variation during contract.

What documents are required for fire alarm system procurement in IAF

Required documents include GST certificate, PAN, company financials, experience certificates for similar projects, EMD document, technical bid, OEM authorization or partner agreement, and any defense-specific compliance certificates. Ensure documents reflect defense procurement readiness and system integration capabilities.

What are the delivery terms for the PLC fire alarm tender IAF

Delivery starts from the last date of the original delivery order; if quantity increases, extended delivery time is calculated as (increased quantity/original quantity) × original period, with a minimum of 30 days. Prepare a realistic schedule for SITC milestones and testing windows.

Which standards or certifications apply to PLC fire alarm bids IAF

The tender data does not specify standards; bidders should plan for defense-grade PLC fire alarm interfaces and system integration capabilities. Include ISO/IEC or fire safety certifications if applicable and be ready to demonstrate compatibility with existing IAF infrastructure.

What is the scope of work for this IAF fire alarm tender

Scope covers Supply, Installation, Testing and Commissioning of a PLC-based fire alarm system. Ensure full SITC coverage, including field wiring, control panel programming, integration with building management interfaces, and on-site commissioning with acceptance testing per ATC terms.

How is quantity variation handled in the IAF fire alarm tender

The purchaser may adjust quantity by up to 25% at contract placement or during the currency. The extra time for delivery is calculated using (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, ensuring timely escalation plans.

What is expected in the bid submission for IAF SITC contracts

Submit standard bid documents plus technical details showcasing PLC-based fire alarm capability, SITC plan, risk mitigation, compliance with ATC, and integration strategy. Include OEM authorizations, installation methodology, testing procedures, and warranty/AMC considerations if specified later in ATC.

What are the payment terms for Indian Air Force fire alarm procurement

The data does not reveal explicit payment terms; bidders should expect standard defense terms likely including milestone-based payments tied to SITC progress, acceptance tests, and warranty periods. Confirm terms in the ATC and contract before submission to align cash flow.