GEM

Government Homoeopathic Medical College Calicut Laptop & Accessories Tender Kozhikode Kerala 2025

Bid Publish Date

15-Nov-2025, 3:29 pm

Bid End Date

28-Nov-2025, 7:00 pm

Location

KOZHIKODE , KERALA

Latest Corrigendum Available

Progress

Issue15-Nov-2025, 3:29 pm
Corrigendum25-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Manufacturer Authorization required with complete distributor/service details
  • • Up to 25% quantity variation during contract and extended delivery period rules
  • • Turnover criteria for bidder and OEM over last 3 financial years
  • • Non-liquidation/solvency undertaking required from bidders
  • • Delivery location is a Kerala government health education institute
  • • No BOQ items listed; procurement scope inferred from category
  • • GST, PAN, experience, and financial documentation required
  • • Warranty/AMC terms to be clarified in bid documents

Categories 1

LAPTOP

Tender Overview

Government Homoeopathic Medical College Calicut invites bids for Entry and Mid Level Laptop-Notebook units and computer mouse/trackballs in KOZHIKODE, KERALA (673001). The tender scope references hardware procurement with an optional 25% quantity variation and extended delivery considerations. Key terms include Manufacturer Authorization, and separate bidder OEM turnover criteria. Delivery and value details are not specified, but bidders must comply with option clauses and provide requisite financial and authorization documents. This opportunity targets suppliers capable of supplying standard laptops and peripherals to a government health education institution in Kerala, with emphasis on compliance and credible OEM backing.

Technical Specifications & Requirements

  • Product category: Entry and Mid Level Laptop-Notebook units and computer mouse/trackballs.
  • Delivery flexibility: Option to increase/decrease quantity up to 25% of bid/contract quantity; extended delivery period calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.
  • Authorization: Manufacturer Authorization from OEM; include OA details (name, designation, address, email, phone).
  • Financial requirements: Bidder turnover criteria over last 3 years; OEM turnover criteria over last 3 years; audited statements or CA certificate to be uploaded.
  • Documentation: Undertakings for non-liquidation status; OEM/authorized distributor details; turnover certificates.
  • Delivery location: Government Health facility in Kerala; specific delivery terms not disclosed.
  • BOQ: No items listed in the BoQ; procurement scope inferred from category.

Terms, Conditions & Eligibility

  • EMD: Amount not specified in the provided data; bidders must comply with standard EMD guidelines.
  • Turnover criteria: Minimum average annual turnover for bidders over last 3 years as per bid document; same criterion applies to OEM.
  • Authorization: Mandatory OEM authorization/Manufacturer authorization with complete contact details.
  • Financial standing: Bidder must not be in liquidation or bankruptcy; upload an undertaking confirming this status.
  • Delivery terms: Option clause allows quantity adjustments and extended delivery periods as described above.
  • Documentation to submit: GST registration, PAN, experience certificates, financial statements, technical/compliance certificates, and OEM authorizations as applicable.
  • Warranty/AMC: Not specified in the provided data; bidders should verify during bid submission.

Key Specifications

    • Product category: Entry and Mid Level Laptop-Notebook units
    • Peripherals: computer mouse or trackballs
    • Option clause: +/- 25% quantity; extended delivery period formula with minimum 30 days
    • Authorization: OEM Manufacturer authorization required
    • Financial: bidder and OEM turnover criteria over last 3 years; audited statements or CA certificate
    • Documentation: undertakings, GST, PAN, experience, and MOA/authorization details

Terms & Conditions

  • Option to modify quantity up to 25% and extend delivery period

  • OEM authorization mandatory with full distributor details

  • 3-year turnover criteria for bidder and OEM with supporting certificates

  • Mandatory financial and corporate status undertakings for bidders

  • Delivery location specified as Kerala government health facility; specifics not disclosed

Important Clauses

Payment Terms

Not explicitly specified in provided data; bidders should expect standard government terms per Kerala procurement norms and confirm with bid documents.

Delivery Schedule

Delivery period begins after the original delivery order; extension allowed if option clause is invoked, using the calculated formula with a minimum of 30 days.

Penalties/Liquidated Damages

Not detailed in provided information; bidders should review tender terms for LD rates and penalties during bid submission.

Bidder Eligibility

  • Must submit Manufacturer/OEM authorization with complete contact details

  • Must demonstrate compliant turnover (bidder and OEM) for last 3 financial years

  • Must provide undertakings confirming non-liquidity and financial integrity

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 financial years

4

Experience certificates for similar hardware procurement

5

OEM Authorization/Manufacturer authorization with complete contact details

6

Bidder undertaking not to be in liquidation or bankruptcy

7

Technical bid documents and compliance certificates (as applicable)

Corrigendum Updates

1 Update
#1

Update

25-Nov-2025

Extended Deadline

28-Nov-2025, 7:00 pm

Opening Date

28-Nov-2025, 7:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid in laptops tender in Kozhikode Kerala 2025

Bidders must ensure OEM authorization, provide turnover evidence for last 3 years, and upload GST, PAN, and experience certificates. The tender allows quantity variation up to 25% and requires non-liquidation undertakings. Confirm delivery terms, supplier eligibility, and compliance with Kerala government procurement norms before submission.

What documents are required for laptop tender in Kerala

Submit GST registration, PAN, audited financial statements or CA certificate showing turnover for last 3 years, experience certificates for similar hardware, OEM authorization with full contact details, and an undertaking confirming non-liquidation status. Include technical bid and compliance certificates as applicable per bid document.

What are the OEM turnover requirements for Kerala laptop procurement

Both bidder and OEM must meet minimum average annual turnover for the last 3 years as specified in the bid document. Provide audited balance sheets or CA certificates indicating turnover. If the bidder/OEM is under 3 years old, use completed years post-incorporation for turnover calculation.

What is the quantity variation clause for this tender

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency. The extended delivery period is calculated as (additional quantity / original quantity) × original period, with a minimum of 30 days.

What delivery terms apply to laptop procurement in Kerala

Delivery begins from the last date of the original delivery order. If the option clause is exercised during extension, additional time equals the calculated formula. Ensure you meet the supplier eligibility and provide OEM authorization to avoid delays.

What are the payment terms for this Kerala laptop tender

Exact payment terms are not specified in the data; bidders should refer to the bid documents for government payment norms, typically after delivery and acceptance. Prepare to align with discounting, invoicing, and schedule as per the issuing department.

How to verify Manufacturer authorization for this laptop tender

Obtain OEM authorization/Manufacturer authorization with complete details: name, designation, address, email, and phone. Attach the authorization with the bid and ensure it covers the supplied laptop models and peripherals in the Kerala procurement scope.

What standards or compliance are required for laptops in this bid

The tender data does not specify ISI/ISO standards; bidders should verify during bid submission and include relevant compliance certificates if the bid document requests any, and confirm with the purchasing department for model-specific standards.