GEM

Integral Coach Factory Third-Party Inspection Agency Tender Indian Railways ISO 17020 NABCB Accreditation 2025

Bid Publish Date

27-Nov-2025, 11:45 am

Bid End Date

08-Dec-2025, 9:00 am

EMD

₹5,43,720

Value

₹7,87,43,730

Location

CHENNAI , TAMIL NADU

Progress

Issue27-Nov-2025, 11:45 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

TECHNICAL SERVICES

Tender Overview

Integral Coach Factory of Indian Railways seeks a Third-Party Inspection Agency to operate as per scope of work and accompanying documents. The project carries an estimated value of ₹78,743,724 with an EMD of ₹543,720. The engagement requires NABCB/IAF accreditation for ISO 17020:2012 with specified IAF scopes, reflecting a focus on quality inspection of rolling stock manufacturing and related data management. The tender mandates NABCB/IAF certificate trio and detailed experience demonstrating prior similar inspections in manufacturing/transport sectors. The contract includes option clauses allowing quantity or duration adjustments up to 25%, and an excess settlement feature enabling additional invoicing within defined limits. The procurement emphasizes formal qualification through robust documentation and adherence to quality standards.

  • Organization: Integral Coach Factory, Indian Railways
  • Product/Service: Third-Party Inspection Agency services for rolling stock
  • Location/Context: Rail sector procurement; scope defined in attached documents
  • Value/EMD: ₹78,743,724 estimated value; ₹543,720 EMD
  • Key differentiator: Mandatory NABCB/IAF ISO 17020:2012 accreditation with IAF scopes 12/17/17a/17b/22
  • Unique aspects: Pre-qualification on three NABCB/IAF certificates; 3-year experience criteria; experience certificates from eligible entities only

Technical Specifications & Requirements

  • Standards/Certifications: NABCB/IAF accredited for ISO 17020:2012; IAF scopes 12, 17/17a/17b, and 22
  • Documentation required: All three NABCB/IAF certificates; uploading of certificates is mandatory
  • Experience criteria: Completed one similar single service contract in last 3 financial years; minimum value equals 35% of advertised bid value; private individuals not acceptable
  • Eligible contracts: Quality & Inspection Services in Manufacturing/ Transport/ Steel/ Oil/ Gas/ Power/ Infrastructure
  • Contract scope note: Service contracts may be ongoing but must have payments reaching at least 35% of bid value
  • Other terms: Quantities or duration may adjust up to 25% at contract issue or during execution; excess settlement option requires documentation for additional charges

Terms, Conditions & Eligibility

  • EMD: ₹543,720
  • Experience requirement: 3-year window with 1 similar contract valued at ≥35% of bid value; certification-based evidence required
  • Delivery/Execution flexibility: Quantity or duration adjustments up to 25%; post-award adherence to revised scope
  • Payment terms: Availability of payments linked to milestone/billing per service contract; exact terms in contract
  • Documents to submit: NABCB/IAF accreditation certificates (3), experience certificates ensuring scope, organisation-level compliance documents
  • Penalties/clauses: Excess settlement allowed with proper documentation; non-compliance may affect bid acceptance

Key Specifications

  • ISO 17020:2012 NABCB accreditation with IAF scopes 12, 17/17a/17b, 22

  • Three NABCB/IAF certificates mandatory

  • One similar service contract completed in last 3 financial years at ≥35% of bid value

  • Service category: Quality & Inspection Services in Manufacturing/ Transport / Steel / Oil / Gas / Power / Infrastructure

Terms & Conditions

  • EMD ₹543,720 to be submitted with bid

  • Contract quantity/duration may vary up to 25% during and after award

  • Mandatory NABCB/IAF ISO 17020:2012 accreditation with specified IAF scopes

Important Clauses

Payment Terms

Exact payment terms to be defined in contract; ensure billing aligns with milestones and service acceptance

Delivery Schedule

Delivery/execution timeline subject to scope; 25% adjustment allowed at issue/awards

Penalties/Liquidated Damages

Penalties may apply for non-compliance; details to be specified in the contract terms

Bidder Eligibility

  • Must hold NABCB/IAF accreditation ISO 17020:2012 with scopes 12, 17/17a/17b, and 22

  • Proven track record: at least one similar service contract worth ≥35% of bid value in last 3 financial years

  • Public/Private company experience with verifiable annual turnover and legitimacy

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar contracts

4

Financial statements

5

EMD submission proof

6

Technical bid documents

7

NABCB/IAF ISO 17020:2012 certificates (three certificates: scopes 12, 17/17a/17b, 22)

8

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the Third-Party Inspection Agency tender in Indian Railways?

Bidders must meet NABCB/IAF ISO 17020:2012 accreditation (scopes 12/17/17a/17b/22), submit all three NABCB/IAF certificates, provide 3 years of relevant experience with contracts ≥35% of bid value, and furnish EMD ₹543,720. Include organization-specific documents and ensure scope aligns with ICF inspection requirements.

What documents are required for NABCB/IAF accreditation submission?

Submit three NABCB/IAF ISO 17020:2012 certificates covering scopes 12, 17/17a/17b, and 22; attach certificate authenticity letters, scope descriptions, and management authorization confirming validity and applicability to rolling stock inspection.

What is the minimum experience to qualify for the bid?

bidders must have completed one similar service contract in the last 3 financial years, valued at ≥35% of the bid value; ongoing contracts with 35% paid value are acceptable if payments have reached the threshold.

What is the estimated contract value and the EMD amount?

The estimated contract value is ₹78,743,724; the Earnest Money Deposit required is ₹543,720, to be submitted per tender rules before bid submission.

Are there quantity adjustments allowed during contract execution?

Yes, under the option clause, contract quantity or duration can be adjusted by up to 25% at the time of contract issuance and during execution, with bidders bound to accept revised totals.

What standards must the inspection agency comply with?

The agency must be NABCB/IAF accredited for ISO 17020:2012, with IAF scope coverage 12/17/17a/17b/22, and provide all three NABCB/IAF certificates to qualify.

What is the role of the excess settlement in this tender?

Excess settlement allows added charges up to a specified percentage of the item-level total value; must be declared during invoice creation with supporting documents; total invoice must stay within the excess settlement cap.

What is the bidding location and procurement context for ICF?

This tender is issued by Integral Coach Factory under Indian Railways for third-party inspection services focused on rolling stock quality and data management, with accreditation requirements and 25% adjustment flexibility documented in the ATC.