GEM

Public Health Engineering Department Chhattisgarh Educational Lab Equipment Tender 2025 - LAB EQUIPMENTS & Maintenance

Posted

29 Oct 2025, 06:06 pm

Deadline

10 Nov 2025, 07:00 pm

Progress

Issue29 Oct 2025, 06:06 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Public Health Engineering Department Chhattisgarh seeks a vendor for the design, installation and maintenance of Educational Lab - Science Lab equipment. The procurement covers the supply and service aspects related to LAB EQUIPMENTS, aligned with educational infrastructure development in Chhattisgarh. The contract includes flexibility to adjust contract quantity or duration by up to 25% at issue and post-issuance. Bidders must establish a local service footprint with a dedicated office in the state and provide a toll-free support number. The opportunity emphasizes post-award service readiness, escalation contact details, and compliance with bid documentation requirements. The BOQ reports zero line-items in this extract, signaling a possible framework or multi-line procurement scope, with emphasis on supplier capabilities and past experience.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the extract; bidders should prepare for a broad scope spanning design, installation, and maintenance of educational lab equipment.
  • Key expectations include a dedicated/state-based service office, and a formal escalation matrix for service support.
  • Required documentation includes uploading relevant certificates and proof of past experience; acceptable proof may include contract copies with invoices, client execution certificates, or third-party notes.
  • Emphasis on minimizing downtime with dedicated service channels and a single point of contact for escalation.
  • The procurement category indicates a focus on lab equipment and related educational infrastructure; bidders should anticipate compliance with standard service support norms.

Terms, Conditions & Eligibility

  • Quantity/Duration Adjustment allowed up to 25% at contract issue and post-issuance.
  • Bidder must not be under liquidation or bankruptcy; provide an undertaking to this effect.
  • A state-based Office of Service Provider is mandatory; documentary evidence required.
  • A dedicated toll-free service number and an escalation matrix must be provided.
  • Upload of all certificates/documents as specified in the Bid Document, ATC, and corrigenda is mandatory.
  • Past experience proofs may be accepted in alternative forms such as contract copies with invoices or client execution certificates.

Key Specifications

  • Educational lab equipment supply and maintenance

  • State-based service office required

  • Dedicated toll-free service number

  • Escalation matrix for service support

  • Upload all mandatory certificates and past experience proofs

  • No explicit BOQ items listed; potential framework procurement

Terms & Conditions

  • 25% quantity/duration adjustment limit

  • State-based service office mandatory

  • Dedicated toll-free helpline and escalation matrix

  • Mandatory certificate uploads and past experience proofs

Important Clauses

Payment Terms

Not specified in extract; bidders should seek clarification on milestone-based or delivery-linked payments during bid submission.

Delivery Schedule

Not specified; bidders should propose installation and commissioning timelines aligned to educational year start.

Penalties/Liquidated Damages

Not specified; bidders should anticipate standard performance-based penalties and ensure warranty/AMC terms are clear in final contract.

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • State-based service presence with verifiable address

  • OEM authorizations or manufacturer credentials for educational lab equipment

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates or execution letters

4

Financial statements (last 3 years)

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents

7

OEM authorization / manufacturer credentials

8

Proof of state-based service office (address, lease or ownership)

Frequently Asked Questions

How to bid for the educational lab equipment tender in Chhattisgarh?

Bid submission requires uploading all mandated certificates, proof of past experience, GST and PAN details, and a local service office certificate proving presence in Chhattisgarh. Ensure you include an escalation matrix and a dedicated toll-free support number; confirm quantity/duration flexibility up to 25% during award.

What documents are required for the service and maintenance tender in Chhattisgarh?

Required documents include GST registration, PAN, company_CERTs, experience certificates or equivalent proof, financial statements, and EMD documentation if applicable. Also provide OEM authorizations if applicable and proof of a state-based service office with a toll-free contact number and escalation matrix.

What is the contract quantity adjustment clause for this bid?

The buyer may adjust contract quantity or duration up to 25% at the time of contract issuance; post-issuance, such adjustments remain within the 25% limit. Bidders must accept revised quantity/duration as part of the contract terms.

What standards or certifications are expected for bidders in this tender?

The extract requires uploading relevant certificates; while specific standards aren’t listed, bidders should prepare ISO/quality and service certifications where applicable and ensure OEM authorizations are in place for the educational lab equipment and maintenance services.

What constitutes proof of past experience for this lab equipment tender?

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients with contract value, or third-party inspection notes. At least one valid document per the tender’s past experience clause should be provided.

Where is the service support office requirement for this tender?

The bidder must establish an Office of Service Provider within the state where the consignee is located. Submit documentary evidence showing a physical state-based presence to qualify for eligibility and post-award service.

What is the expected delivery or installation scope for the lab equipment?

Although explicit delivery timelines are not provided, the terms emphasize timely installation and maintenance readiness with a dedicated support line and escalation matrix. Bidders should propose clear installation milestones and service-response targets aligned to educational lab deployment needs.

How will bid documents and certificates be evaluated for this procurement?

Evaluation prioritizes complete certificate uploads, proof of past experience, and the ability to provide state-based service. Missing documents can lead to rejection; ensure compliance with all ATC or corrigenda requirements and provide complete OEM authorizations where required.

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