GEM

Indian Institute Of Technology IIT Madras manpower outsourcing tender Chennai Tamil Nadu 2025

Bid Publish Date

24-Dec-2025, 4:31 pm

Bid End Date

14-Jan-2026, 5:00 pm

EMD

₹80,00,000

Location

CHENNAI , TAMIL NADU

Progress

Issue24-Dec-2025, 4:31 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 1

SERVICES

Tender Overview

The Indian Institute Of Technology (IIT) Madras, Department Of Higher Education, invites bids for providing manpower services on an outsourcing basis at the IC&SR unit of IIT Madras, Chennai 600036, Tamil Nadu. The procurement is for outsourced personnel with an earnest money deposit of INR 8,000,000 and an online EMD submission process. The contract is subject to quantity/duration adjustments up to 25%. Bidders must comply with the IIT Madras payment framework and submit mandatory documents through Annexures I–XI and the signed ATC. The delivery location is the Dean’s Office, IC&SR, IIT Madras. This tender emphasizes compliance, documentation, and online payment verification.

Technical Specifications & Requirements

  • Service category: Outsourced manpower provisioning for IIT Madras IC&SR, Chennai address: Prof. Manu Santhanam, Dean, Office of IC&SR, Chennai 600036.
  • No BOQ items listed; no product specifications available in the provided data.
  • Payment mechanism: reimbursable terms; vendor-provided payment details verified by IC&SR Recruitment Section; EPF/ESI/PT and other statutory certificates required.
  • EMD: online payment only to the account specified in Annexure VII; proof of EMD to be attached with technical bid; exemptions require supporting documents.
  • Bidders must submit Annexures I–XI, Tender Checklist, Vendor registration proof, and ATC documents with the technical bid.
  • Penalty or liability for non-fulfillment shall be borne by the agency as per tender terms.

Terms, Conditions & Eligibility

  • EMD: ₹8,000,000; payment via online mode only; proof of EMD to be attached with technical bid.
  • Delivery/installation location: IIT Madras IC&SR, Chennai 600036, Tamil Nadu.
  • Payment terms: reimbursement-based, contingent on verified documents (EPF/ESI challans, NEFT/RTGS disbursement proofs); statutory compliance certificates required.
  • Mandatory documents: Annexures I–XII plus signed ATC, Tender Checklist, and Vendor registration proof.
  • Documentation: Financial disclosures must align with AT5/7 proforma; avoid placing financials in technical bid.
  • Quantity/duration adjustment: up to 25% both pre- and post-issuance; bidder acceptance required for revised scope.

Key Specifications

  • No technical specifications or BOQ items available in the provided tender data

  • Emergency money deposit required: ₹8,000,000 via online mode

  • Delivery location: IIT Madras IC&SR, Prof. Manu Santhanam, Chennai 600036

  • Payment verification: EPF/ESI challans, proof of NEFT/RTGS disbursement

  • Mandatory annexures: I–XI, ATC, Tender Checklist, and Vendor proof

Terms & Conditions

  • E MD amount ₹8,000,000; online deposit only

  • Online payment verification and statutory compliance certificates required

  • Quantity/duration may be adjusted up to 25% before/after contract issuance

Important Clauses

Payment Terms

Reimbursable payments after verification of vendor documents (EPF/ESI/PT), NEFT/RTGS disbursement proofs; payment details must be verified by the IIT Madras Recruitment Section; delays possible if mandatory documents are missing.

Delivery Schedule

Actual delivery/onsite deployment at IIT Madras IC&SR, Chennai 600036 as per contract; potential 25% quantity/duration adjustment at bid issuance or contract extension.

Penalties/Liquidated Damages

Agency bears penalties for non-fulfillment per tender terms; details to be specified in Annexures and ATC.

Bidder Eligibility

  • Experience in providing outsourced manpower services to government or reputed educational institutions

  • Demonstrated compliance with EPF/ESI/PT and other statutory employers' obligations

  • Online EMD submission and ability to submit Annexures I–XI with technical bid

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior outsourced manpower deployments

4

Financial statements as per AT5/7 proforma

5

EMD payment receipt (online) and proof of payment

6

Technical bid documents including Annexures I–XI

7

OEM authorizations or agency approvals (if applicable)

8

Signed ATC document, Tender Checklist, and Vendor registration proof

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for IIT Madras manpower outsourcing tender in Chennai 2025

Bidders must prepare Annexures I–XI, the signed ATC document, Tender Checklist, and Vendor registration proof; submit EMD online of ₹8,000,000 to the Annexure VII account, and provide EPF/ESI challans, NEFT/RTGS disbursement proofs, and statutory certificates. Ensure compliance with IIT Madras payment verification and delivery to IC&SR, Chennai 600036.

What documents are required for IIT Madras outsourcing bid in Tamil Nadu

Required documents include GST registration, PAN, experience certificates of prior manpower deployments, audited financial statements per AT5/7, online EMD receipt, EPF/ESI/PT certificates, OEM authorizations if applicable, signed ATC, and vendor registration proof, along with Annexures I–XI.

What are the delivery location and scope for IIT Madras IC&SR outsourcing

Delivery/onsite deployment occurs at IIT Madras IC&SR, Prof. Manu Santhanam, Dean’s Office, Chennai 600036. Scope covers outsourced manpower for IC&SR operations; no BOQ items were listed, so bidders should plan staffing framework and compliance with TN labor regulations.

What are the payment terms for IIT Madras staff outsourcing contract

Payments are reimbursable, subject to document verification by the Recruitment Section; required proofs include EPF/ESI challans and NEFT/RTGS disbursement proofs; non-submission can cause payment delays, and penalties may apply for non-fulfillment of tender conditions.

What is the EMD amount and how to submit it online for this tender

The EMD amount is ₹8,000,000; submit online to the account mentioned in Annexure VII and attach the payment proof with the technical bid. Exemption requests require supporting documents; hard copy instruments are not accepted.

Which annexures and documents are mandatory with the technical bid

Mandatory documents include Annexures I–XI, signed ATC, Tender Checklist, and Vendor registration proof; financial disclosures must follow the AT5/7 proforma and should not be placed within the technical bid to avoid disqualification.

Are there quantity or duration adjustments allowed in this IIT Madras tender

Yes, up to 25% adjustment is permitted both before contract issuance and after award; bidders must accept revisions if such adjustments occur, ensuring alignment with government procurement flexibility.

What statutory certifications are required for manpower outsourcing at IIT Madras

Bidders must provide EPF, ESI, PT and other applicable statutory certificates; these documents support payment processing and compliance verification during contract execution.