GEM

Indian Air Force Tractor Repair & Overhauling Service Tender Darjeeling West Bengal 2025 - BEML Scope & ATC Requirements

Bid Publish Date

20-Nov-2025, 7:31 pm

Bid End Date

01-Dec-2025, 8:00 pm

Location

DARJEELING , WEST BENGAL

Latest Corrigendum Available

Progress

Issue20-Nov-2025, 7:31 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Categories 1

AGRICULTURE MACHINE

Tender Overview

The Indian Air Force, Department Of Military Affairs, invites bids for a Repair and Overhauling Service focused on BEML tractors, to be executed at the buyer premises in Darjeeling, West Bengal (734001). The scope centers on reconditioning non-obsolete tractor units with a minimum residual market life of 2 years. Bidders must ensure genuine components and alignment with the attached scope of work. The tender emphasizes invoice transparency through an excess settlement option and requires a Bid Acceptance Certificate at bid opening. The opportunity involves on-site or depot repair for tractors, with no BOQ items listed, indicating a potentially scoped, service-led program rather than bulk purchase. Unique features include mandatory certificate upload and adherence to supplier integrity criteria.

Technical Specifications & Requirements

  • Product/Service: Repair and Overhauling Service for BEML tractors (V1) at the buyer premises.
  • Reference requirements include: Excess Settlement option for invoicing with allowable additional charges up to a defined percentage.
  • Market life criterion: Offered items must have at least 2 years residual market life and should not be marked End-of-Life by the OEM during this period.
  • Certification and documentation: Upload all required certificates during bid submission; maintain bid acceptance certificate at bid opening; ensure use of genuine items for repairs.
  • Scope of work: Repair of BEML tractors as per attached scope of work; no off-site transfer unless specified.
  • No BOQ items are listed, signaling a service-centric contract rather than a standard goods contract.

Terms, Conditions & Eligibility

  • EMD details: Not specified in the data; bidders must reference bid terms for exact deposits.
  • Documentation: Submit GST registration, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations as applicable.
  • Compliance: Only genuine components to be used; Bid Acceptance Certificate mandatory at opening.
  • Delivery/Performance: Align with attached scope of work; adhere to invoicing rules under excess settlement provisions.
  • Obsolescence: Ensure offered repair services apply to tractors not declared EOL by OEM within the defined period.
  • Penalties and warranties: Not specified in the provided data; bidders should verify penalty clauses in the official tender documents.

Key Specifications

  • Product/service: Repair and Overhauling Service for BEML tractors (V1)

  • Location: Darjeeling, West Bengal 734001

  • Excess Settlement: invoicing up to a defined percentage of item-level total value

  • Market life criterion: offer must have at least 2 years residual market life

  • Genuine components: repair to be carried out with genuine items as per attached scope

  • BOQ: No items listed; indicates service-oriented scope

Terms & Conditions

  • Bid Acceptance Certificate required at bid opening

  • Only genuine items to be used during repair

  • Excess settlement option permitted with supporting documents

Important Clauses

Payment Terms

Excess settlement allows additional charges up to a specified percentage; submit mandatory documents to avail this option.

Delivery Schedule

Repair work to be carried out as per attached scope of work at the buyer premises; no BOQ-based delivery timeline provided.

Penalties/Liquidated Damages

Not specified in provided data; bidders should review tender terms for LD or warranty penalties.

Bidder Eligibility

  • Experience in repairing/overhauling BEML tractors or equivalent heavy agricultural/industrial equipment

  • Valid GST registration and PAN card

  • Financial viability evidenced by financial statements

  • Commitment to using genuine parts and OEM-compliant repair processes

Past Similar Tenders (Historical Results)

5 found

Repair and Overhauling Service - Tractors (V1); ELEMENT FUEL FILTER; Yes; Buyer Premises,Repair and

Indian Air Force

Posted: 24 April 2025
Closed: 28 April 2025
GEM

Repair and Overhauling Service - Tractors (V1); SHERISH; Yes; Buyer Premises

Indian Army

JALPAIGURI, WEST BENGAL

Posted: 20 February 2025
Closed: 22 February 2025
GEM

Repair and Overhauling Service - Tractors (V1); 855; Yes; Buyer Premises

Indian Air Force

DARJEELING, WEST BENGAL

Posted: 5 September 2025
Closed: 8 September 2025
GEM

Repair and Overhauling Service - Tractors (V1); EICHER; Yes; Buyer Premises

Indian Air Force

DARJEELING, WEST BENGAL

Posted: 3 March 2025
Closed: 5 March 2025
GEM

Repair and Overhauling Service - Tractors (V1); Sonalika; Yes; Buyer Premises

Indian Army

KOLKATA, WEST BENGAL

Posted: 3 November 2025
Closed: 6 November 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar repair/overhaul projects

4

Financial statements (audited, if available)

5

EMD/Security deposit documentation

6

Technical bid documents demonstrating scope compliance

7

OEM authorization / supplier certification (if applicable)

Corrigendum Updates

2 Updates
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 8:00 pm

Opening Date

01-Dec-2025, 8:30 pm

#2

Update

24-Nov-2025

Extended Deadline

27-Nov-2025, 8:00 pm

Opening Date

27-Nov-2025, 8:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the tractor repair tender in Darjeeling West Bengal 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per terms. Ensure OEM authorizations, and provide a Bid Acceptance Certificate at bid opening. The contract covers repair/overhaul of BEML tractors with genuine parts and adherence to the attached scope of work.

What documents are required for the Indian Air Force tractor repair bid in West Bengal?

Required documents include GST certificate, PAN, experience certificates for similar repair work, financial statements, EMD documentation, technical bid demonstrating scope compliance, and OEM authorizations if applicable. Ensure upload of all certificates during submission as per ATC clauses.

What is the scope of work for BEML tractor repair at IAF?

Scope is defined as repair and overhauling of BEML tractors (V1) at the buyer premises in Darjeeling, following the attached scope. Work requires genuine components, adherence to the scope, and compliance with excess settlement invoicing rules.

What are the key eligibility criteria for this tractor tender in Darjeeling?

Eligibility includes prior experience in similar repairs, valid GST and PAN, demonstrated financial stability, and ability to supply OEM-authorized parts. Bidders must commit to using genuine items and provide the Bid Acceptance Certificate at bid opening.

What is the excess settlement option in this IAF tender?

Excess settlement allows bidders to invoice up to a defined percentage extra of the item-level total value, including addons. Suppliers must declare applicability during invoice creation and provide mandatory supporting documents to qualify.

When is the bid opening and what is required at that time?

Bid opening requires submission of a Bid Acceptance Certificate and compliance with ATC clauses. Ensure all certificates and OEM authorizations are uploaded; only genuine repair components may be used during the process.