GEM

Indian Army MacBook Air 13 M4, iPad Pro 11 M4, HP ProBook 14 G11 Tender Jaipur Rajasthan 2025

Bid Publish Date

15-Nov-2025, 11:12 am

Bid End Date

06-Dec-2025, 12:00 pm

Bid Opening Date

06-Dec-2025, 12:30 pm

EMD

₹56,050

Location

JAIPUR , RAJASTHAN

Progress

Issue15-Nov-2025, 11:12 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

29

Category

MacBook Air 13

Bid Type

Two Packet Bid

Categories 1

BOOK

Tender Overview

The Indian Army, Department Of Military Affairs, announces a procurement opportunity in JAIPUR, RAJASTHAN 302001 for portable computing devices including MacBook Air 13'' (M4), iPad Pro 11'' (M4), and HP ProBook 14'' (G11). The bid requires an EMD of ₹56,050 and may involve multiple device categories with a combined procurement scope. The option clause allows up to 25% quantity variation at contract award and during currency, with delivery extensions calculated by a defined formula. Authorisation from OEMs/Service Providers is mandatory when bidding through distributors, and foreign-made equipment must have an Indian registered office for aftersales support. The policy on non-return of faulty hard disks remains in force. The opportunity requires compliance with buyer terms and adherence to security and service conditions.

Technical Specifications & Requirements

  • Device categories: MacBook Air 13'' (M4), iPad Pro 11'' (M4), HP ProBook 14'' (G11)
  • EMD amount: ₹56,050; bid may accept EMD via standard online submission or Fixed Deposit Receipt (FDR) as specified
  • OEM authorization: required when bidding via authorized distributors; include OEM/Original Service Provider details
  • Imported products: must have a registered Indian office for aftersales service; submission certificate required
  • Hard-disk policy: faulty disks will not be returned under warranty; ensure data handling compliance
  • EMD/PBG: FDR submission allowed; PBG acceptable; delivery timelines linked to original delivery order dates
  • Delivery/quantity: option clause permits up to 25% extra quantity with extended delivery period calculations
  • Location and delivery: procurement linked to Jaipur, Rajasthan; aftersales support arrangements to be detailed

Terms, Conditions & Eligibility

  • EMD: ₹56,050; acceptable as online EMD or endorsed FDR; submission proof to be uploaded
  • Delivery terms: delivery period tied to last delivery order; extension formula for option quantity applies
  • Manufacturer authorization: required for OEMs when bidding through distributors; include MA/authorization certificate
  • After-sales: imported devices require Indian registered office for service; certification evidence to be provided
  • Non-return policy: faulty disks not returned to OEM; ensure data security and warranty coverage aligns with policy
  • Documentation: bid must include GST, PAN, experience certificates, financial statements, and FPDR/EMD details per terms
  • Performance security: FDR permitted as security; ensure endorsement on the back of FDR for release
  • Compliance: bidders must adhere to security and procurement terms of the Indian Army contract

Key Specifications

  • Device Categories: MacBook Air 13'' (M4); iPad Pro 11'' (M4); HP ProBook 14'' (G11)

  • EMD Amount: ₹56,050; submission via online EMD or Fixed Deposit Receipt (FDR)

  • Option Clause: up to 25% quantity variation during contract; delivery period adjusts accordingly

  • OEM Authorization: required for distributors; include complete OEM authorization form with details

  • Imported Goods: must have India's registered office for aftersales service; certificate required

  • Non-return Policy: faulty hard disks will not be returned under warranty replacement

  • Delivery/Support: Indian Army terms; after-sales support arrangements to be provided by vendor

  • PBG/FDR: permissible as performance security; endorsee details to be signed for release

  • Submission Docs: GST, PAN, experience certificates, financials, EMD proof, technical/compliance certificates

Terms & Conditions

  • EMD of ₹56,050 required; acceptable as online EMD or FDR with endorser details

  • Quantity can be increased by 25% during or after award; delivery time adjusted

  • OEM authorization required for distributors; ensure complete manufacturer authorization

Important Clauses

Payment Terms

EMD must be submitted as online payment or FDR; no specific advance terms disclosed

Delivery Schedule

Delivery period starts from the last date of original delivery order; option quantity affects timeline

Penalties/Liquidated Damages

Not specified in detail; standard procurement penalties may apply for delays

Bidder Eligibility

  • Must hold OEM authorization if bidding through authorized distributors

  • Indian registered office for aftersales support if devices are imported

  • Submit EMD ₹56,050 via online payment or approved FDR; provide endorser details

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for Indian Army device tender in Jaipur 2025 with OEM authorization

Bidders must supply complete OEM authorization if bidding via a distributor, attach the authorization certificate with details (name, designation, contact information), and include the manufacturer’s verification. Ensure EMD ₹56,050 is submitted online or via eligible FDR, along with GST, PAN, and financial statements. The delivery terms align with the last delivery order date and may allow 25% quantity variation.

What documents are required for the Rajasthan Army device procurement bid 2025

Submit GST certificate, PAN card, experience certificates, financial statements, EMD proof (online or FDR), OEM authorization, machine specifications, and any after-sales service certificates for imported devices. Include the FDR endorsement if used, and ensure the hard-disk policy compliance is acknowledged in the bid.

What are the technical specifications for MacBook Air and iPad Pro in Jaipur tender

Specifications specify devices by category: MacBook Air 13'' (M4), iPad Pro 11'' (M4), and HP ProBook 14'' (G11). Exact processor details, RAM, storage, and warranty periods are not published; bidders should rely on standard government device configurations and OEM authorizations, with delivery aligned to order dates.

When is the delivery deadline and extension rules for the Army devices tender

Delivery starts after the last date of the original delivery order. If quantity increases by up to 25%, the extended period equals (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with possible extension up to the original delivery period under option clauses.

What is the EMD amount for the Indian Army device procurement in Jaipur

The EMD amount is ₹56,050. Bidders may submit it online or via a Fixed Deposit Receipt (FDR) endorsed to the project account, with the FDR delivery to the buyer within 5 days of bid end date, and scanned copy uploaded with the bid.

What are the after-sales requirements for imported devices in Rajasthan tender

Imported devices must have an Indian registered office for aftersales service; provide a certificate proving this. The non-return policy for faulty hard disks applies, so vendors should plan data handling and warranty coverage accordingly, including service support within India.

What is the role of OEM authorization in the Jaipur Army tender 2025

Authorisation from OEM is mandatory for bids submitted by authorized distributors. Include an Authorization Form detailing name, designation, address, email, and phone. This ensures the bid complies with procurement rules and guarantees aftersales support from the OEM in India.

How to submit bid documents for the Army procurement in Rajasthan

Prepare bid with EMD ₹56,050, GST, PAN, experience and financials, OEM authorization if applicable, and device specifications. Upload scanned copies of EMD proof and FDR if used, and deliver hard copies within 5 days after bid end date. Ensure compliance with 25% quantity variation terms.