GEM

Rubber Board Procurement: Two Roll Laboratory Rubber Mixing Mill Tender Kottayam Kerala 2025

Bid Publish Date

21-Nov-2025, 8:58 am

Bid End Date

22-Dec-2025, 12:00 pm

Location

KOTTAYAM , KERALA

Progress

Issue21-Nov-2025, 8:58 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Specific OEM/OEM-certified installation requirement
  • • GST invoicing through GeM portal with GST payment screenshot
  • • Delivery address: RRII Rubber Board, Kottayam 686009
  • • 25% quantity variation rights during contract and currency
  • • Mandatory manufacturer authorization when bidding via distributors
  • • On-site installation, commissioning, and training included in bid
  • • Accessories must be supplied with installation and commissioning
  • • Imported items require Indian registered office for after-sales service

Tender Overview

The Rubber Board, under the Department of Commerce, seeks a supplier for a Two Roll Laboratory Rubber Mixing Mill for on-site installation at the Rubber Board facility in Kottayam, Kerala. The tender addresses equipment supply, installation, commissioning, and essential accessories within the quoted price, including GST as applicable. It permits quantity variation up to 25% during contract placement or currency, at contracted rates, with delivery timing adjustments based on the extended period formula. OEM installation support and manufacturer authorization are mandatory, with on-site deployment by OEM-certified resources. The procurement emphasizes compliance, post-sale support, and bundled accessory inclusion to ensure seamless commissioning.

Key differentiators include mandated installation and commissioning, OEM/authorized reseller involvement, and explicit requirements for accessories and GST handling. The tender’s structure encourages robust supply-chain readiness, with flexibility in quantity and rigorous verification of financial standing and GST obligations. The address for delivery and commissioning is clearly specified, underscoring on-site execution at RRII, Rubber Board, Kottayam. This opportunity targets vendors capable of end-to-end delivery, installation, and after-sales service within the same consolidated contract.

Technical Specifications & Requirements

There are no formal product specifications published in the tender. However, the scope clearly centers on a Two Roll Laboratory Rubber Mixing Mill suitable for laboratory-scale rubber processing. Expected requirements include on-site installation, commissioning, and testing with OEM-certified personnel. The bid must include installation services, compatible accessories, and compliance with GST invoicing through GeM. The OEM authorization and Bihar/India-based after-sales support are implied through the terms. Quantity flexibility and delivery-time computation based on the option clause are critical for planning.

Terms, Conditions & Eligibility

Key terms include:

  • Quantity variation up to 25% at contract award and during currency, with calculated delivery extensions.
  • GST invoicing on GeM portal with GST portal payment confirmation.
  • On-site delivery and commissioning at P Arumugham, Joint Director (P and QC), RRII, Rubber Board, Kottayam 686009.
  • Financial health: bidder must disclose non-liquidation status; provide an undertaking.
  • Installation/commissioning must be performed by OEM/OEM-certified resources or OEM-authorized resellers.
  • Manufacturer authorization: required when bidding through authorized distributors.
  • Supply must include essential installation accessories; installation and commissioning costs to be included in bid.
  • Imported products must have a registered Indian office for after-sales service.

Key Specifications

  • Product/service names: Two Roll Laboratory Rubber Mixing Mill

  • Estimated value: Not specified

  • Delivery location: Rubber Board, RRII Unit, Kottayam 686009

  • Delivery terms: On-site installation, commissioning, and testing

  • Standards/Certifications: OEM-certified service required

  • Warranty/Support: OEM/authorized service support in India implied

  • Installation accessories: Included in bid price

Terms & Conditions

  • EMD amount not disclosed; field to be clarified in bid

  • Option clause allows ±25% quantity variation

  • GST invoicing and payment terms via GeM portal

  • On-site delivery and commissioning by OEM-certified personnel

  • Authorisation from OEM mandatory for distributors

Important Clauses

Payment Terms

GST invoicing through GeM; payment confirmation via GST portal; no specific advance or milestone terms stated

Delivery Schedule

Delivery and installation to be conducted at Rubber Board location; timing adjusted by option clause formula

Penalties/Liquidated Damages

Not explicitly stated; implied via delivery extensions and performance obligations in option clause

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Demonstrated experience with laboratory mill equipment installation

  • Financially sound with verifiable statements and GST compliance

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar laboratory mill supply & installation

4

Financial statements or proof of financial standing

5

EMD/Security deposit (as applicable in tender terms)

6

OEM authorization or Manufacturer Authorization certificate

7

Technical compliance/certification documents for laboratory milling equipment

8

Authorization form for OEM/Authorized reseller (if applicable)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the Two Roll Laboratory Rubber Mixing Mill tender in Kottayam 2025

Bidders must meet eligibility criteria, provide OEM authorization, GST registration, PAN, and financial statements. Include installation and commissioning capability by OEM-certified personnel, and submit GeM-based GST invoice screenshots. The tender allows up to 25% quantity variation; ensure delivery is on-site at Rubber Board, Kottayam.

What documents are required for the Rubber Board mill tender in Kerala

Required documents include GST registration, PAN, experience certificates for similar equipment, financial statements, EMD details, OEM authorization, and technical compliance certificates. Distributors must attach OEM certification authorizing their representation and service capability in India.

What are the installation requirements for the laboratory mixing mill tender

Installation must be performed by OEM-certified personnel or an OEM-authorized reseller. Include installation accessories in the bid price, with on-site commissioning at RRII Rubber Board, Kottayam. Training or handover may be included as per scope, with testing on completion.

What is the delivery timeline guidance for the Rubber Board tender

Delivery timing follows the option clause: additional time equals (increase in quantity / original quantity) times original delivery period, minimum 30 days, and may extend up to the original delivery period. Actual dates will be in the purchase order after contract finalization.

What GST considerations apply to the GeM invoicing for this bid

Bidders must upload GST invoice scans and GST portal payment confirmations on GeM. The buyer will reimburse GST as actuals or at applicable rates, subject to the quoted GST percentage, ensuring compliance with GeM processes.

What OEM requirements must be met for this Rubber Board procurement

OEM authorization or an OEM-certified service provider is mandatory. If bidding through distributors, attach an OEM authorization certificate with full contact details and ensure on-site installation and after-sales support from India-based OEM resources.