GEM

Oil India Limited SITC of 1.5 Ton Inverter Split AC Buyback Tender 2025 Assam

Bid Publish Date

20-Nov-2025, 8:47 am

Bid End Date

24-Dec-2025, 1:00 pm

Bid Opening Date

24-Dec-2025, 1:30 pm

Location

DIBRUGARH , ASSAM

Progress

Issue20-Nov-2025, 8:47 am
AwardPending
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Quantity

7

Bid Type

Single Packet Bid

Key Highlights

  • • Purchase Preference for MSEs with 15% band and full order to qualifying L1 MSE bidder
  • • No EMD required; Bid Security Declaration mandatory (Proforma-O)
  • • PBG validity of 18 months; ensure compliance with GEM terms
  • • Buyback-driven SITC of 1.5 Ton 5 Star Inverter Split ACs against old units
  • • Delivery-time extension formula; minimum 30 days for extended periods
  • • 21-day payment term post-CRAC and online bill submission
  • • Queries must be submitted within 5 days; email for clarifications

Categories 14

PERSONAL CARE PRODUCTS AIR CONDITIONER SOLAR CELLS SOLAR PV PLANT SOLAR CHARGING INVERTER SOLAR FENCE HOUSEHOLD ITEM NEON LAMP STATIC CONVERTERS HYBRID POWER SYSTEM SPEED DRIVE SYSTEM SOLAR CHARGER SOLAR PHOTOVOLTAIC SYSTEM

Tender Overview

Oil India Limited invites bids for SITC of New 1.5 Ton 5 Star Split Air Conditioner (Inverter) against buyback of old air conditioners. The procurement supports replacement of existing units with inverter ACs and includes an option to adjust quantity up to 25%, with delivery timelines tied to the original and extended delivery periods. The contract mandates a Purchase Preference for MSEs scheme, and bidders must submit a Bid Security Declaration instead of an EMD. The payment terms specify payments within 21 days of CRAC and online bill submission, superseding previous terms. A PBG validity of 18 months is required. This tender is notable for its buyback mechanism and delivery-time flexibility, with a focus on compliant insulation, energy efficiency, and inverter technology.

Technical Specifications & Requirements

  • Product: 1.5 Ton, 5 Star Inverter Split AC model suitable for replacement of old units
  • Category: SITC of new air conditioners against buyback
  • Delivery: period starts from the last date of original delivery order; extended time formula applies with a minimum of 30 days
  • Quality/Standards: IS 1391 (if applicable for split ACs) and energy efficiency alignment to Star rating requirements
  • OEM/Brand: no explicit brand lock stated; ensure eligibility for government buyback procurement
  • Acceptance: payment upon CRAC via online bill submission within 21 days of CRAC
  • Performance: inverter technology with energy-efficient operation and compatibility with existing electrical loads
  • Warranty/Support: warranty terms not specified in data; confirm standard manufacturer warranty and AMC options in bid
  • EMD/Guarantee: No EMD required; submit Bid Security Declaration per GEM terms
  • PBG: valid for 18 months from issue date
  • Tender process: queries due within 5 days; response will be published; ATC terms apply
  • Buyback: replacement of old AC units as part of procurement scope

Terms, Conditions & Eligibility

  • Quantity variation maximum 25% up or during currency at contracted rates
  • Payment terms: within 21 days of CRAC and online bill submission
  • EMD: Not required; submit Bid Security Declaration (Proforma-O)
  • PBG validity: 18 months from date of issue
  • MSME preference: L1 + 15% price matching; full order to eligible MSE L1
  • Queries deadline: within 5 calendar days from tender publish date
  • Delivery start: from the last date of original delivery order; extended period rules apply
  • Bid documents: submit Proformas as required by GEM bid; OEM authorizations may be needed
  • Delivery extension: calculated as (Increased quantity / Original quantity) × Original delivery period, min 30 days
  • Payment processing: 21 days after CRAC; supersedes earlier 10-day clause

Key Specifications

  • Product/service: SITC of 1.5 Ton 5 Star Inverter Split Air Conditioner against buyback

  • Quantity: not specified; subject to 25% variation

  • EMD: Not applicable; Bid Security Declaration required

  • Delivery: control by delivery period formula with minimum 30 days extension

  • Warranty/AMC: not explicitly specified; verify with OEM terms

  • Standards: energy-efficiency star rating; ensure model complies with applicable standards

  • Vendor eligibility: no brand lock; ensure compliance with government procurement norms

Terms & Conditions

  • Delivery quantity may increase up to 25% during contract at contracted rates

  • 21-day payment term post-CRAC with online submission required

  • No EMD; submit Bid Security Declaration; PBG valid 18 months

Important Clauses

Payment Terms

Payments within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) after online bill submission.

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; bidders should verify ATC clauses in tender document

Bidder Eligibility

  • Eligibility to participate in government buyback procurement for air conditioners

  • Ability to supply 1.5 Ton 5 Star Inverter Split ACs meeting energy efficiency norms

  • Compliance with GEM terms, including Bid Security Declaration and PBG requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar SITC of air conditioners

4

Financial statements or turnover proof

5

Bid Security Declaration (Proforma-O) as per GEM terms

6

Technical bid documents and compliance certificates

7

OEM authorization or distributor certificate (if applicable)

8

Any energy-efficiency/ISI/ratings certifications for selected models

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Oil India Limited 1.5 Ton inverter AC tender in 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorizations. Provide Bid Security Declaration instead of EMD, and ensure PBG validity of 18 months. Payments are within 21 days post-CRAC, with online bill submission; queries must be within 5 days.

What documents are required for the Oil India AC buyback tender in Assam?

Submit GST certificate, PAN, experience certificates for SITC ACs, financial statements, Bid Security Declaration (Proforma-O), technical compliance documents, and OEM authorization if applicable. Include energy-efficiency certifications for proposed 1.5 Ton inverter units.

What are the delivery and quantity terms for the AC tender?

Quantity may increase up to 25% during contract at contracted rates; delivery period starts after the original delivery order, with extended time calculated by the specified formula and a minimum of 30 days.

What payment terms apply to Oil India Limited air conditioner procurement 2025?

Payments are released within 21 days of CRAC and online submission of bills, superseding prior 10-day terms; ensure compliance with online bill submission for timely payment.

Is EMD required for the Oil India AC buyback tender in 2025?

No EMD is required; bidders must submit a Bid Security Declaration per GEM terms (Proforma-O) and comply with the AtC conditions.

What standards or certifications are expected for the AC units?

Proposed 1.5 Ton inverter split ACs should meet energy efficiency ratings (5 Star level) and relevant product certifications; confirm any IS or BIS standards and OEM certification with the bid.

When can bidders submit queries for this tender in 5 calendar days?

All queries must be submitted within 5 days of tender publication via email to the designated address; ensure subject line includes tender identifier and GEM bid number.

How is the 25% option clause applied during contract execution?

Option clause allows increasing quantity by up to 25% of bid quantity at contracted rates during order placement or currency; delivery time adjusts per extended period formula with minimum 30 days.