GEM

Indian Army Electronic Score Board Tender 2025 Delhi NCR - 1 Year OEM Warranty & 25% Quantity Flexibility

Bid Publish Date

18-Nov-2025, 12:44 pm

Bid End Date

03-Dec-2025, 1:00 pm

Bid Opening Date

03-Dec-2025, 1:30 pm

EMD

₹18,000

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue18-Nov-2025, 12:44 pm
AwardPending
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Quantity

8

Bid Type

Two Packet Bid

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for an Electronic Score Board (Q3 category). The procurement emphasizes supply, installation, testing, and commissioning with a ₹18,000 EMD and a 1-year warranty from final acceptance at the consignee location. Bidders should prepare for potential quantity fluctuations up to 25% (upward/downward) during contract placement and within the currency period, at contracted rates. The opportunity requires an established service network in India with dedicated toll-free support and a clear escalation matrix. The BOQ shows zero items at present, signaling a framework for direct scope confirmation with the buyer. Key differentiators include post-installation support structure and OEM warranty submission at delivery. This tender highlights compliance, swift delivery, and robust after-sales support as critical success factors, with emphasis on end-to-end delivery including installation, testing, and commissioning. The organization seeks reliable vendors capable of meeting government procurement standards and ensuring timely deployment at the designated consignee location.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of an Electronic Score Board for government use.
  • Warranty: 1 year from final acceptance; OEM warranty certificates required at delivery.
  • Service & Support: Dedicated toll-free number and established escalation matrix; in-country service centers list to be uploaded.
  • Delivery windows: Delivery schedule aligned with purchase order; option clause permits up to 25% quantity variation with proportional time adjustments.
  • Past Experience: Documentation acceptable includes contract copies, client execution certificates, invoices with self-certification, or third-party notes.
  • EMD: ₹18,000 paid per tender requirements; payment terms to be defined in final contract.
  • Notes: No BOQ items available; bidders should anticipate scope confirmation during bid submission.

Terms, Conditions & Eligibility

  • EMD: ₹18,000; payment method to be specified in tender.
  • Quantity Flexibility: Up to 25% increase/decrease during contract; time extensions calculated as (Additional/Original) × Original period, minimum 30 days.
  • Delivery: Commences from last date of original delivery order; extended delivery time rules apply.
  • Warranty/AMC: 1 year warranty; post-warranty service terms to be discussed; service centers must be listed.
  • Past Experience: Submissions may include contracts, invoices, execution certificates, or third-party notes.
  • Documentation: OEM authorization, GST, PAN, financials, and technical compliance documents as per terms.
  • Bidders must comply with all terms for supply, installation, testing and commissioning, with a clear post-sales support plan.

Key Specifications

  • Product/service names: Electronic Score Board (Government procurement category Q3)

  • Estimated value: Not disclosed; EMD ₹18,000 indicates moderate scope

  • Delivery location: Consignee location in India (no specific city provided)

  • Standards/quality: Not specified in tender data; OEM warranty implied

  • Warranty: 1 year from final acceptance

  • Support: Dedicated toll-free service; escalation matrix required

  • Contract type: Supply, Installation, Testing and Commissioning

Terms & Conditions

  • Quantity variation up to 25% with corresponding delivery time adjustments

  • 1-year OEM warranty; certificates required at delivery

  • Dedicated service support line and escalation matrix must be provided

Important Clauses

Payment Terms

EMD ₹18,000; payment terms to be defined in the final contract

Delivery Schedule

Delivery period calculated from last date of original delivery order; additional time when extending quantity per option clause, minimum 30 days

Penalties/Liquidated Damages

Penalty details not specified; standard government procurement penalties to be applied per contract terms

Bidder Eligibility

  • Proven experience in supply/installation of electronic score boards or similar display systems

  • In-country service network with OEM support capability

  • Compliance with GST, PAN and financial disclosure requirements

Past Similar Tenders (Historical Results)

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Closed: 6 January 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience proof: contract copies, execution certificates or client invoices

4

Financial statements or turnover proof

5

EMD deposit receipt or online remittance confirmation

6

OEM authorization letter or manufacturer's authorisation

7

Technical bid documents outlining compliance and installation plan

8

Service centre details and escalation matrix

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Electronic Score Board tender in India with Army procurement?

Bidders must submit GST, PAN, financials, and past experience documents; provide OEM authorization and a dedicated service matrix. The EMD is ₹18,000, and the contract permits up to 25% quantity variation. Include installation, testing, commissioning plans, and a one-year warranty certificate at delivery.

What documents are required for Army scoreboard procurement in 2025?

Required documents include GST registration, PAN, experience certificates or client invoices, financial statements, EMD proof, OEM authorization, and technical bid detailing installation/commissioning approach. Service center details and escalation matrix are mandatory for post-sale support.

What are the delivery and warranty terms for the Army scoreboard tender?

Delivery starts from the last date of the original delivery order with up to 25% quantity variation. A minimum 30-day extension is allowed if more quantity is ordered. The warranty is 1 year from final acceptance, with OEM certificates due at delivery.

What are the eligibility criteria for past project experience?

Submit contract copies with invoices, client execution certificates, or third-party notes proving execution of similar electronic equipment projects. At least one document among these is acceptable to establish past experience per tender terms.

What is the EMD amount and payment terms for this procurement?

EMD amount is ₹18,000. Payment terms will be finalized in the contract; bidders must provide proof of EMD remittance. Ensure the remittance details accompany the bid submission.

How to confirm service support obligations for the scoreboard contract?

Provide a dedicated toll-free service line and an escalation matrix with contact numbers. Upload a list of service centers near consignee locations, ensuring in-country maintenance and quick response times post-installation.

What installation and testing scope is expected for the score board?

Scope includes supply, installation, testing, and commissioning of the electronic scoreboard, plus installation training. Include a detailed commissioning plan, on-site acceptance criteria, and a warranty activation plan in the bid submission.

Are there any city-specific delivery requirements for the Army tender?

The tender specifies in-country delivery to a consignee location; no city is named in this document. Bidder must align delivery milestones with consignee requirements and provide a feasible installation schedule.