GEM

Indian Army Department Of Military Affairs Procurement: Office & Stationery Supplies Tender Jammu & Kashmir 2025

Bid Publish Date

21-Nov-2025, 2:21 pm

Bid End Date

01-Dec-2025, 3:00 pm

Value

₹2,00,000

Progress

Issue21-Nov-2025, 2:21 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5546

Category

Pencil

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements not specified; bidders should confirm compatibility with standard stationery brands and corporate crest printing capabilities.
  • • Technical certifications/standards: None listed; assume general stationery quality and packaging standards.
  • • Special clauses: 25% quantity variation at order and during contract; minimum 30 days extra delivery time.
  • • Eligibility: No liquidation or bankruptcy; must provide financial undertaking; GST compliance specifics handled by bidder.
  • • Warranty/AMC: Not specified in data; bidders should seek clarity on post-delivery support.
  • • Penalties/Performance bonds: Not specified; ensure tracking against delivery milestones and contract penalties if applicable.

Categories 19

BITUMINOUS MATERIAL DISTRIBUTOR DIARY BINDER CLIP WOODEN HANDLE FILTER RETAINERS BARITONE HORNS RAIN COAT ELECTRON TUBE CENTRE TABLE CUTTER CUSTOMIZED DECALS ENVELOPE PAPER AND PRINTING SERVICES PEN STRING INSTRUMENTS CALENDAR BLANK FLASH CARDS STAPLER BLADE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of office and stationery supplies (46 items) with an estimated value of ₹200,000. The procurement covers items such as pencils, cello tapes, file covers, envelopes, notebooks, highlighters, paper cutters, clips, pens, calendars, and related stationery. Delivery is to be completed at Kalakote, Rajauri, Jammu and Kashmir. The tender emphasizes quantity flexibility up to 25% of bid quantity both at order and during the contract period, with adjusted delivery timelines. This opportunity targets suppliers experienced in government stationery provisioning and capable of managing bulk orders with reliable supply chains. The contractor will need to align with GST practices outlined by the purchaser and assume responsibility for GST calculation per prevailing rates. A robust financial standing assertion is required, and the bidder must ensure compliance with all standard government procurement norms and timely delivery at contracted rates.

Technical Specifications & Requirements

  • Product categories include: Pencil, Cello Transparent Tape (2 Inch, 1 Inch, half inch), Printed file covers with crest, Printed White File covers with crest, Colour Flag, Sticky Pads (Small/Medium/Large), Stapler pins (Small/Large), PILOT pens (Hi Tech Point V7 RT blue, Hi Tech Point V10 RT blue), Register (300/400 pages), Dusting Cloth, Highlighter Luxor, Envelops (A4 with cloth, with cloth; Brown small 4.5x10 inch; DO white), Paper Cutter (18 mm), Clips and Pins,
  • Additional items include: Binder Clips (19mm, 15mm), Photo paper A4, Engagement pad 2026, Lamy ink bottle, Greeting Card, Car Diary, Mileage Card, Luxor Sign pen, etc.
  • No explicit performance metrics or standards are listed; bidders should infer standard stationery quality and government-grade packaging expectations. The bid requires compliance with general GST frameworks and potential price negotiation under option clause.
  • Delivery location: Kalakote, Rajauri, Jammu & Kashmir; bidders must plan for centralized government warehouse distribution and on-time fulfillment.
  • BoQ indicates 46 items; no itemized specifications provided in the data.

Terms, Conditions & Eligibility

  • Delivery flexibility: Option to increase/decrease quantity by up to 25% of bid quantity; extended delivery period calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
  • GST handling: Bidder bears GST responsibilities; reimbursement limited to actuals or applicable rates, whichever is lower, subject to quoted GST percentage.
  • Financial standing: Bidder must not be under liquidation or bankruptcy; must upload an undertaking certifying sound financial health.
  • GST & submission: Bidders must ensure GST registration validity and submit required financial documents; delivery address specified for installation/commissioning where applicable.
  • Acknowledgement: The seller must comply with all standard government procurement norms and ensure timely delivery at contracted rates.
  • Additional terms require bidders to reflect GST compliance, delivery readiness, and backup stock planning to handle the 25% variation threshold.

Key Specifications

  • Product/service names: pencils, cello tapes, file covers with crest, envelopes, sticky pads, stapler pins, Pilot pens, registers, dusting cloth, highlighters, paper cutter, binder clips, photo paper, engagement pad, ink bottle, greeting cards

  • Quantities/values: estimated value ₹200,000; 46 item list expected; 25% quantity variation allowed

  • EMD/Financials: not specified in data; bidder to provide undertaking of financial standing

  • Category: General stationery and office supply procurement for government use

  • Delivery: Kalakote, Rajauri, Jammu and Kashmir; delivery period linked to original order plus extension rules

Terms & Conditions

  • Quantity variation up to 25% with extended delivery time calculation and minimum 30 days

  • GST liability rests with bidder; reimbursement as actuals or quoted rate, whichever is lower

  • Bidder must show financial stability, non-liquidation status, and provide supporting undertakings

Important Clauses

Payment Terms

GST handling by bidder; reimbursement policy as actuals or applicable rates; quoted GST percentage applies

Delivery Schedule

Delivery to Kalakote, Rajauri; option clause allows up to 25% quantity variation; extended delivery period minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified; bidders should seek standard government LD terms and ensure timely delivery within contract

Bidder Eligibility

  • No ongoing liquidation or bankruptcy proceedings

  • Demonstrable financial health with supporting undertaking

  • Ability to deliver stationery items to Kalakote, Rajauri within contract terms

Past Similar Tenders (Historical Results)

5 found

A5 Size Paper Legal,Glue Stick,Paper Clip U type,Cello Tape 2,Cello Tap one and half,Cello Tape 1,T

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Closed: 27 December 2024
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Posted: 13 December 2024
Closed: 3 January 2025
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V10 Pen,File Cover printed,File Cover White,File white with crest,White File Cover Laminated,Sponge

Indian Army

BHOPAL, MADHYA PRADESH

Posted: 31 May 2025
Closed: 21 June 2025
GEM

Cello Tape one Inch,Scissor Medium,Paper Cutter Large,Binder Clip Nineteen mm,Binder Clip Twenty fi

Indian Army

Pathankot, PUNJAB

Posted: 4 January 2025
Closed: 25 January 2025
GEM

A4 Paper,FS Paper,Envelopers large size,U Clip,Highlighter Yellow colour,Pencil,Fevicol 200ml,Paper

Indian Army

JAISALMER, RAJASTHAN

Posted: 8 July 2025
Closed: 14 July 2025
GEM

Bill of Quantities (BOQ) 46 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pencil Pencil 50 pkt aqmg14 15
2 Cello Transparent Tape 2 Inch Cello Transparent Tape 2 Inch 100 nos aqmg14 15
3 Cello Transparent Tape 1 Inch Cello Transparent Tape 1 Inch 100 nos aqmg14 15
4 Cello Transparent tape half inch Cello Transparent tape half inch 100 nos aqmg14 15
5 Cello Brown Tape 2 Inch Cello Brown Tape 2 Inch 100 nos aqmg14 15
6 Printed file cover with crest Printed file cover with crest 700 nos aqmg14 15
7 Printed White File cover with crest Printed White File cover with crest 400 nos aqmg14 15
8 Colour Flag Colour Flag 100 pkt aqmg14 15
9 Sticky Pad Small Sticky Pad Small 100 nos aqmg14 15
10 Sticky pad medium Sticky pad medium 100 nos aqmg14 15
11 Sticky Pad Large Sticky Pad Large 100 nos aqmg14 15
12 Stapler pin Small Stapler pin Small 140 pkt aqmg14 15
13 Stapler Pin Large 24 by 16 Stapler Pin Large 24 by 16 70 pkt aqmg14 15
14 Pilot Pen Hi Tech Point V7 RT blue Pilot Pen Hi Tech Point V7 RT blue 50 nos aqmg14 15
15 Pilot Pen Hi tech pointV10 RT blue Pilot Pen Hi tech pointV10 RT blue 50 nos aqmg14 15
16 Pilot pen V10 refill blue Pilot pen V10 refill blue 50 nos aqmg14 15
17 Pilot pen V7 refill blue Pilot pen V7 refill blue 50 nos aqmg14 15
18 Register 300 pages Register 300 pages 50 nos aqmg14 15
19 Register 400 Pages Register 400 Pages 40 nos aqmg14 15
20 Dusting Cloth Dusting Cloth 70 nos aqmg14 15
21 Highlighter Luxor Highlighter Luxor 14 pkt aqmg14 15
22 Envelop file Size with cloth Envelop file Size with cloth 700 nos aqmg14 15
23 Envelop A4 Size with cloth Envelop A4 Size with cloth 700 nos aqmg14 15
24 Brown Enevelop Small 4.5 by 10 inch Brown Enevelop Small 4.5 by 10 inch 600 nos aqmg14 15
25 DO envelope white DO envelope white 200 nos aqmg14 15
26 Paper Cutter Paper Cutter 15 nos aqmg14 15
27 Cutter Blade 18 mm Cutter Blade 18 mm 15 pkt aqmg14 15
28 U Clip Steel U Clip Steel 70 pkt aqmg14 15
29 Paper Pin Paper Pin 35 pkt aqmg14 15
30 Binder Clip 19MM Binder Clip 19MM 70 pkt aqmg14 15
31 Binder Clip 15 MM Binder Clip 15 MM 70 pkt aqmg14 15
32 Photo paper A4 size Photo paper A4 size 7 pkt aqmg14 15
33 Poker with wooden handle Poker with wooden handle 35 nos aqmg14 15
34 whitener pen whitener pen 30 nos aqmg14 15
35 drafting pad A4 size drafting pad A4 size 42 nos aqmg14 15
36 Engagement pad yr 2026 Engagement pad yr 2026 65 nos aqmg14 15
37 fevicol bottle 200 ml fevicol bottle 200 ml 16 nos aqmg14 15
38 Calling bell Calling bell 5 nos aqmg14 15
39 Ink bottle Lamy Ink bottle Lamy 3 bottle aqmg14 15
40 Combat folders Combat folders 3 nos aqmg14 15
41 Cold Lamination Cold Lamination 1 nos aqmg14 15
42 Greeting Card Greeting Card 100 nos aqmg14 15
43 Car Diary Car Diary 150 nos aqmg14 15
44 Mileage Card Mileage Card 50 nos aqmg14 15
45 Luxor Sign pen Luxor Sign pen 20 nos aqmg14 15
46 Pencil cell for calling bell Pencil cell for calling bell 10 nos aqmg14 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for government stationery supply (if available)

4

Financial statements or bank statements demonstrating financial health

5

EMD documents (if required by future notification) and original bid security undertaking

6

Technical bid documents demonstrating product range and supplier capabilities

7

OEM authorizations (where applicable) and manufacturer-provided specifications

8

Delivery capability statement for Kalakote, Rajauri address

Frequently Asked Questions

How to participate in Indian Army stationery tender in Jammu and Kashmir 2025

Bidders must meet eligibility criteria, submit GST registration, PAN, experience certificates, and financial statements; provide OEM authorizations if required and ensure delivery readiness to Kalakote, Rajauri. The tender allows 25% quantity variation and requires an undertaking of financial soundness. Adhere to GST rules and government procurement norms.

What documents are required for the Indian Army stationery bid 2025

Submit GST certificate, PAN card, experience certificates, financial statements, and bid security/undertaking. Include technical bid, OEM authorizations, and delivery capability proof for Kalakote. Ensure stationery item ranges cover pencils, tapes, file covers, envelopes, and related items listed in the BOQ.

What are the essential delivery terms for Kalakote procurement

Delivery must reach Kalakote, Rajauri, Jammu & Kashmir as specified; the option clause permits up to 25% quantity variation with a minimum 30 days extended delivery period. Ensure backup stock and phased deliveries to align with contract milestones.

Which items are included in the 46-item stationery tender 2025

Items include pencils, various cello tapes, printed file covers with crest, colour flags, sticky pads, stapler pins, Pilot pens and refills, registers, dusting cloths, highlighters, envelopes, paper cutters, binder clips, photo paper, engagement pads, ink bottles, greeting cards, car diaries, mileage cards, and related office supplies.

What are the GST implications for the bidding process

Bidder bears GST; reimbursement will be actuals or applicable rates, whichever is lower, subject to quoted GST percentage. Ensure GST registration validity and reflect applicable rates in bid pricing; supplier should plan tax compliance accordingly.

What is the meaning of the 25% option clause in this tender

The purchaser may increase/decrease contract quantity by up to 25% at the contract stage and during currency. Delivery time adjusts proportionally via the formula, with a minimum extension of 30 days to accommodate changes.

What standards and certifications are required for stationery supplies

No explicit standards listed in data; bidders should ensure general quality criteria for stationery and printing capabilities, with OEM authorizations where applicable. Align with government procurement norms and verify product compatibility with crest printing requirements.

How to verify eligibility and financial standing for this tender

Provide an undertaking that the bidder is not under liquidation or bankruptcy, share financial statements showing liquidity, and demonstrate prior government-grade supply experience or capability to fulfill bulk orders reliably to Kalakote.