GEM

Indian Army Procurement Tender for High End Desktop PC & Related IT Equipment in Assam 2025

Bid Publish Date

24-Nov-2025, 7:30 pm

Bid End Date

09-Dec-2025, 8:00 pm

EMD

₹45,540

Location

TINSUKIA , ASSAM

Progress

Issue24-Nov-2025, 7:30 pm
AwardPending
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Quantity

418

Category

High End Desktop PC

Bid Type

Two Packet Bid

Key Highlights

  • • EMD amount explicitly stated: ₹45,540
  • • Mandatory pre-bid meeting on 05 Dec 2025 at Dinjan Military Station
  • • Up to 25% quantity variation allowed during contract at same rates
  • • ISO 9001 certification required for bidder or OEM
  • • Imported products require India-based registered office for after-sales service
  • • Local vendor preference for sales and service support
  • • Documents for bid submission include PAN, GSTIN, cancelled cheque, EFT mandate

Categories 13

DISCRETE COMPONENTS SOCKET FALL PROTECTION LANYARD VIDEO OUTPUT DEVICE CABLE HOOKUP WIRE VIBRATORY SCREEN CENTRAL PROCESSING UNIT COMPUTER ACCESSORIES UPS ATM ELECTRONIC COMPUTATIONAL DEVICE AUDIO VISUAL ACCESSORY

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of multiple IT hardware and peripherals in TINSUKIA, ASSAM 786125. Items include High End Desktop PC, Online UPS 5.5 KVA, MFD InkTank Colour, NAS Drive 4 TB with HDD, Surge Protector 4 Socket, 4K HDMI Cable, HDMI Splitter, Quadro Config Equipment, UTP Cable, Splitter Cable OTE, and related Service Charge. Estimated value not disclosed; EMD is ₹45,540. A mandatory pre-bid meeting is scheduled on 05 Dec 2025 at Dinjan Military Station, with local vendors given preference for sales and service support. The clause allows up to 25% quantity variation at contract award and during the currency of the contract at contracted rates. The OEM/import conditions require Indian presence for after-sales service. The procurement emphasizes compliance and timely delivery under contract terms.

Technical Specifications & Requirements

  • Product categories: High End Desktop PC, Online UPS 5.5 KVA, MFD InkTank Colour, NAS Drive 4 TB, Surge Protector 4 Socket, 4K HDMI Cable, HDMI Splitter, Quadro Config Equipment, UTP Cable, Splitter Cable OTE, and Service Charge.
  • EMD: ₹45,540. Delivery timelines are tied to contract orders with option to extend per 25% quantity rule.
  • Standards/Certifications: ISO 9001 certification required for bidder or OEM. Imported items require a registered Indian office for after-sales service.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; failure to submit certificates may lead to rejection.
  • Pre-bid: mandatory participation; samples to be submitted prior to technical evaluation.
  • Local preference: emphasis on local sales/service support.

Terms, Conditions & Eligibility

  • Quantity variation: up to 25% at order and during contract at same rates.
  • Delivery start after original delivery order; extended period uses a specific formula with a minimum of 30 days.
  • OEM/Authorized Seller of OEM must have India-based after-sales service presence for imported items.
  • ISO 9001 certification mandatory for bidder or OEM.
  • Pre-bid meet mandatory; non-attendance leads to disqualification.
  • Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate.
  • Local vendor preference for sales and service support; advance samples required.

Key Specifications

    • Product names: High End Desktop PC, Online UPS 5.5 KVA, MFD InkTank Colour, NAS Drive 4 TB, Surge Protector 4 Socket, 4K HDMI Cable, HDMI Splitter, Quadro Config Equipment, UTP Cable, Splitter Cable OTE, Service Charge
    • EMD: ₹45,540
    • Standards: ISO 9001 certification required for bidder or OEM
    • Delivery: Variant quantity up to 25%; delivery period calculated per contract terms
    • After-sales service: India-based support for imported items with registered office
    • Pre-bid meeting: mandatory on 05 Dec 2025 at Dinjan Military Station

Terms & Conditions

  • Option clause allowing 25% quantity change at bid and during contract

  • ISO 9001 certification mandatory for bidder or OEM

  • Pre-bid meeting mandatory; samples required for TEC/approval

Important Clauses

Payment Terms

Payment terms tie to contract delivery; no explicit %specified beyond standard government terms; advance samples and EFT mandate required

Delivery Schedule

Delivery period starts after original delivery order; extended time calculated using (Increase quantity / Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified; terms imply compliance with delivery schedule and quality; non-compliance may incur standard penalties as per government contracts

Bidder Eligibility

  • Must have ISO 9001 certification (bidder or OEM)

  • Registered Indian office for after-sales service if supplying imported items

  • Pre-bid meeting attendance and sample submission requirement

  • PAN and GSTIN valid; EFT mandate and cancelled cheque required

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GEM

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 High End Desktop PC Processor i7 RAM 32 Storage 1 TB 512 GB SSD 4 nos 2arty@aag1 15
2 Online UPS 5.5 KVA Tech MOSFET 2 nos 2arty@aag1 15
3 MFD Inktank Colour Inktank Printer 22 or 24 ppm 2 nos 2arty@aag1 15
4 NAS Drive 4 TB with HDD RJ45 type Ethernet 2 nos 2arty@aag1 15
5 Surge Protector 4 Socket 4 Socket 2 nos 2arty@aag1 15
6 4K HDMI Cable Passive Cable 200 mtr 2arty@aag1 15
7 HDMI Splitter Connector type HDMI 2 nos 2arty@aag1 15
8 Quadro Conf Eqpt Frequency 100 HZ to 16 HZ 2 nos 2arty@aag1 15
9 UTP Cable 24 AWG Type 200 mtr 2arty@aag1 15
10 Splitter Cable OTE Splice Charge 1 job 2arty@aag1 15
11 Service Charge Installation of eqpt 1 job 2arty@aag1 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate duly certified by bank

5

ISO 9001 certificate ( bidder or OEM )

6

OEM authorization (for imported items)

7

Pre-bid meeting attendance certificate

8

Technical bid documents and sample submissions (advance samples)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the Indian Army IT hardware tender in Assam 2025

Bidders must attend the mandatory pre-bid meeting on 05 Dec 2025 at Dinjan Military Station, submit advance samples, and provide PAN, GSTIN, cancelled cheque, and EFT mandate. ISO 9001 certification is required for bidder or OEM, and imported items need India-based after-sales service.

What documents are required for bid submission in this procurement

Submit PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, ISO 9001 certificate ( bidder or OEM ), OEM authorization for imported items, pre-bid meeting attendance proof, and complete technical bid documents including samples for TEC evaluation.

What are the key standards and certifications required for this tender

Bidders must hold ISO 9001 certification for themselves or their OEM. Imported items mandate an India-based registered office for after-sales service. No other standards are stated; ensure documentation aligns with ISO 9001 and OEM authorization requirements.

What is the EMD amount and its submission method

EMD is ₹45,540. Submission may be via demand draft or online as per vendor terms; ensure alignment with tender ATC and submit along with bid documents to avoid rejection.

When is the pre-bid meeting and what is its purpose

Pre-bid meeting is on 05 Dec 2025 at 11:00 AM, HQ 2 Mountain Artillery Brigade, Dinjan Military Station. It clarifies hardware specifications and supplier capabilities; attendance is mandatory to prevent bid disqualification.

What items are included in the BOM for this tender

BOM comprises High End Desktop PC, Online UPS 5.5 KVA, MFD InkTank Colour, NAS Drive 4 TB with HDD, Surge Protector 4 Socket, 4K HDMI Cable, HDMI Splitter, Quadro Config Equipment, UTP Cable, Splitter Cable OTE, plus Service Charge.

What delivery flexibilities are allowed under this contract

The purchaser may increase order quantity up to 25% and extend delivery period using the defined formula, with a minimum extension of 30 days, starting from the last date of the original delivery order.

What is the relevance of local vendor preference in this tender

Local vendors receive preference for sales and service support. Vendors should demonstrate local presence or robust after-sales capabilities in Assam to improve bid evaluation and post-award service reliability.