GEM

Indian Coast Guard Tentage Service & Event Equipment Rental Visakhapatnam Andhra Pradesh 2025

Bid Publish Date

05-Dec-2025, 4:25 pm

Bid End Date

17-Dec-2025, 5:00 pm

EMD

₹16,286

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue05-Dec-2025, 4:25 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 12

TENT EQUIPMENT DISCRETE COMPONENTS AD FILM BELL CONTROLLER ESCRAP HOTEL EQUIPMENTS DECORATION POWER ATM LIGHTING WATER LEVEL RECORDER

Tender Overview

Organization: Indian Coast Guard; Procurement: Tentage service and related equipment rentals for social gatherings, floorings, lighting, LED walls, decoration, furniture, power supply, logistics, maintenance, safety measures and dismantling. Location: Visakhapatnam, Andhra Pradesh 530001. Estimated Value: not disclosed; EMD: ₹16,286. Scope includes Lumpsum-based services and on-site delivery/installation. Unique terms include a 25% contract quantity/duration variation window and an excess settlement option allowing additional charges up to a defined percentage with mandatory supporting documents. Bidders must have GST and MSME proof, IT/GST clearance, and provide EMD submission via DD or fixed deposit receipt. Office must be located in Visakhapatnam with local proof. This tender emphasizes compliance, timely delivery, and option-based invoicing for addons.

Technical Specifications & Requirements

  • No explicit product specs available; key data includes: EMD ₹16,286, location Visakhapatnam, scope covering tentage, flooring, lighting, LED walls, decoration, furniture, power, logistics, maintenance, safety, dismantling.
  • Service nature: Lump-sum, on-site supply and dismantling; ensure timely delivery within requested event window; partner must provide necessary safety measures and coordination for social gatherings.
  • Required documentation: GST certificate, MSME registration, IT/Tax clearance, and proof of office in Visakhapatnam. Optional: extra charges approval via excess settlement mechanism with documented support.

Terms, Conditions & Eligibility

  • EMD/Performance: EMD ₹16,286; payment terms not disclosed; option Clause allows 25% quantity/duration changes; excess settlement with addon charges capped by contract terms.
  • Financial standing: Bidder must not be in liquidation or bankruptcy; provide undertaking.
  • Delivery & Compliance: Office in Visakhapatnam; GST and IT clearance; submit GST/IT returns. Upload all required certificates and documents; failure to provide documents may lead to rejection.
  • Submission logistics: Hard copy of EMD/DD or FDR due within 5 days of bid end/open; scanned copies uploaded with bid.

Key Specifications

  • EMD amount: ₹16,286

  • Location: Visakhapatnam, Andhra Pradesh

  • Scope: Tentage, flooring, lighting, LED walls, decoration, furniture, power supply, logistics, maintenance, safety, dismantling

  • Delivery model: Lump-sum based service with on-site installation and removal

  • Compliance: GST and MSME proof; IT/Tax clearance; office in Visakhapatnam

  • Invoice mechanism: Excess settlement allowed with addon charges and supporting documents

Terms & Conditions

  • 25% contract quantity/duration variation allowed during issuance; after issue, same limit applies

  • Excess settlement option enables additional charges up to a defined percentage with documentation

  • EMD ₹16,286; DD or fixed deposit receipt acceptable; hard copy due within 5 days

Important Clauses

Payment Terms

Details unspecified; bidders should anticipate standard ST/PO payment routines and any addons must be justified under excess settlement terms with required documentation.

Delivery Schedule

On-site tentage and equipment deployment for social gatherings; delivery and dismantling coordinated with Coast Guard schedule; no explicit deadlines published.

Penalties/Liquidated Damages

Penalties not explicitly listed; typical contracts imply LD for delays; bidders should seek confirmation on LD rate and caps during clarification.

Bidder Eligibility

  • Registered with GST and Income Tax; proof required

  • MSME registration with local Visakhapatnam address

  • Financially solvent with no liquidation or court receivership

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Required Documents

1

GST certificate

2

PAN card

3

MSME registration certificate with local office address

4

IT/Tax clearance proof

5

GST/Service Tax returns

6

Certificate of incorporation or business registration

7

EMD submission document (DD or fixed deposit receipt) and scanned copy

8

Technical bid documents and any OEM authorizations

9

Experience certificates relevant to tentage/event equipment

10

Financial statements or turnover proof

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for tentage service tender in Visakhapatnam 2025

Bidders must submit GST registration, MSME proof, IT/Tax clearance, and EMD ₹16,286 via DD or FDR. Include technical bid, OEM authorizations if applicable, and proof of Visakhapatnam office. Ensure compliance with 25% variation clause and excess settlement documentation; hard copy EMD due within 5 days after bid end.

What documents are required for Coast Guard tentage procurement Visakhapatnam

Required documents include GST certificate, PAN, MSME registration with local address, IT/GST returns, financial statements, EMD/DD or FDR proof, technical bid documents, and relevant experience certificates for tentage and event equipment services.

What are the essential eligibility criteria for this tender 2025

Eligibility requires GST and IT clearance, MSME registration with local Visakhapatnam address, non-liable to liquidation; submit undertaking to certify financial health, and provide experience certificates in tentage, floorings, lighting, and related services.

How is the EMD amount ₹16,286 utilized in this procurement

EMD ₹16,286 acts as security; can be submitted via Demand Draft or Fixed Deposit Receipt. Copy uploaded with bid and hard copy delivered within 5 days post bid end. EMD is forfeited if bidder withdraws, but is refundable if bid is unsuccessful per terms.

What are the delivery and installation requirements for Visakhapatnam works

Bidders must provide on-site tentage and equipment installation, with dismantling after event. Office location must be in Visakhapatnam; adhere to local logistics, safety, and COAST GUARD coordination; coordinate delivery to meet event schedule.

What is the excess settlement option for added charges

Excess settlement allows adding charges up to a specified percentage of the item-level total value, including addons. Bidder must declare applicability during invoice creation and supply mandatory supporting documents; total invoice should stay within approved percentage.

Which standards or certifications are required for this bid

Primary documented requirements include GST registration, MSME status with local office, IT returns, and experience certificates for tentage-related services; OEM authorizations may be needed for specific equipment like LED walls or lighting systems.