GEM

Nagar Panchayat Allahganj Shahjahanpur Facility Management & Tractor Supply Tender 2025 UP

Bid Publish Date

08-Dec-2025, 9:46 pm

Bid End Date

19-Dec-2025, 9:00 am

EMD

₹14,162

Location

SHAHJAHANPUR , UTTAR PRADESH

Progress

Issue08-Dec-2025, 9:46 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 Quality Management certification required for bidder or OEM
  • • ISO 14001 Environmental Management and ISO 45001 Occupational Safety clauses referenced
  • • 25% quantity/duration adjustment allowed at contract issue and execution
  • • Excess settlement option enabling additional charges with documented support
  • • OEM authorization mandatory for distributors/service providers
  • • Malicious code certificate to certify absence of embedded malware
  • • DD-based EMD option with hardcopy delivery within 5 days of bid end
  • • Tractor specification: Two-Wheel Drive, 37 HP engine; consumables to buyer

Categories 10

AGRICULTURE EQUIPMENT OTHER SERVICE AGRICULTURAL EQUIPMENT SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT ENGINE POWER REAL ESTATE SERVICE AGRICULTURAL MACHINERY

Tender Overview

Nagar Panchayat Allahganj Shahjahanpur invites bids for Lump-Sum Facility Management Services and supply of a Two-Wheel Drive Tractor with 37 HP engine for urban development works in Shahjahanpur, Uttar Pradesh (PIN 242001). The scope includes procurement of tractor and related services, with Consumables to be provided by buyer. The estimated value remains undisclosed, while the EMD is ₹14,162. A key differentiator is the combination of facility management with equipment supply under a single lump-sum contract, including a potential quantity/duration adjustment up to 25%. The procurement emphasizes compliance with ISO-quality and environmental standards as part of ATC requirements.

Technical Specifications & Requirements

  • Product/Service: Lump-Sum Facility Management Services plus supply of a 37 HP tractor (Two-Wheel Drive); consumables to be supplied by buyer.
  • EMD: ₹14,162; bid submission may require DD or online payment as per terms.
  • Standards/Certifications: ISO 9001 (Quality Management) required; ISO 14001 (Environmental Management) and ISO 45001 (Occupational Safety) referenced; OEM/manufacturer authorization mandatory where applicable.
  • Special Clauses: 25% quantity/duration revision allowed at contract issue and during execution; excess settlement option enables additional charges under specified limits; Malicious code certificate and OEM authorization forms required.
  • Delivery/Submission: If DD is used, hard copy delivered within 5 days of bid end/opening; certificates must be uploaded with bid.
  • BOQ: No itemized BOQ available; scope is governed by ATC and lump-sum terms.

Terms, Conditions & Eligibility

  • EMD/Performance: EMD amount ₹14,162; DD payable to Nagar Panchayat Allahganj Shahjahanpur UP; scanned DD proof required with bid.
  • Financial Standing: Bidder must not be under liquidation or similar proceedings; undertaking to be uploaded.
  • Technical Compliance: ISO 9001 mandatory; OEM authorization when applicable; Malicious Code certificate to be submitted.
  • Delivery Timeline: Terms specify delivery/installation timelines within contract; quantity/duration adjustments up to 25% permitted.
  • Documentation: Proof of GST, PAN, experience certificates, and related financials and certifications as part of submission.
  • Penalties/Contract Terms: Excess settlement and penalties governed by ATC; non-compliance may lead to bid rejection or contract breach.

Key Specifications

  • Product: 37 HP Two-Wheel Drive Tractor

  • Category: Facility Management Services with equipment supply

  • Standards: ISO 9001, ISO 14001, ISO 45001

  • EMD: ₹14,162

  • Quantity policy: +/-25% adjustment permissible

  • Excess settlement: additional charges allowed with documentation

  • Delivery: hardcopy DD proof within 5 days; online submission acceptable

Terms & Conditions

  • EMD ₹14,162 required via DD or online; proof to accompany bid

  • 25% contract quantity/duration flex right at issue and during execution

  • ISO 9001/ISO 14001/ISO 45001 compliance mandatory for bidder or OEM

  • OEM authorization required for distributors/service providers

  • Malicious Code Certificate to be uploaded with bid

  • Delivery of hard copy DD within 5 days of bid end/opening

Important Clauses

Payment Terms

EMD ₹14,162; DD payable to Nagar Panchayat Allahganj Shahjahanpur UP; optional online payment; hardcopy DD deliverable within 5 days

Delivery Schedule

Delivery/installation timelines governed by lump-sum contract; quantity/duration can adjust up to 25%

Penalties/Liquidated Damages

Excess settlement allowed with documented justifications; penalties as per ATC terms and contract

Bidder Eligibility

  • Not under liquidation or court receivership

  • ISO 9001 certified bidder or OEM authorized entity

  • Experience in facility management with equipment supply bids

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Posted: 10 May 2025
Closed: 20 May 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar facility management/equipment supply

4

Financial statements / turnover documents

5

EMD submission proof (DD or online payment receipt)

6

Technical bid documents detailing ISO certifications

7

OEM authorization certificate or manufacturer authorization

8

Malicious Code Certificate

9

Manufacturer/OEM authorization form (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for facility management and tractor supply tender in Shahjahanpur 2025

Bidders must meet eligibility criteria, submit GST, PAN, and experience certificates, provide EMD ₹14,162 via DD or online, attach ISO 9001/14001/45001 docs, OEM authorization if applicable, and Malicious Code Certificate. Ensure delivery of hardcopy DD within 5 days of bid end and comply with 25% quantity/duration adjustments.

What documents are required for UP Nagar Panchayat Allahganj procurement

Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD proof, ISO certificates, OEM authorization, Malicious Code Certificate, and manufacturer authorization form if bidding through an distributor.

What are the technical standards for this tractor and services tender

Bidders must comply with ISO 9001, ISO 14001, and ISO 45001 certifications; OEM authorization is mandatory for distributors, and a Malicious Code Certificate must be uploaded to certify no embedded malware in hardware/software.

When is the bid submission deadline for this UP tender

Bid submission requires online and offline components; however, ensure DD-based EMD proof and hardcopy delivery within 5 days of bid end/opening as per ATC clauses; verify the latest end date in the portal notification.

What is the EMD amount for this Nagar Panchayat supply contract

The EMD for this tender is ₹14,162; payment can be made by Demand Draft payable to Nagar Panchayat Allahganj Shahjahanpur UP, with scanned proof uploaded and hardcopy delivered within five days post bid end.

Are there quantity adjustment provisions in this UP procurement

Yes, the contract allows a 25% increase or decrease in contract quantity or duration at issuance and during execution, requiring bidder acceptance of revised quantities or durations as per ATC.