GEM

Indian Army Laptop/Notebook Tender in Assam 2025 - EMD ₹14160, 25% Quantity Variation Provision

Bid Publish Date

15-Dec-2025, 7:40 pm

Bid End Date

26-Dec-2025, 9:00 am

EMD

₹14,160

Location

DHEMAJI , ASSAM

Progress

Issue15-Dec-2025, 7:40 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Military procurement context requiring strict compliance with bid terms
  • • Quantity variation right up to 25% during and after contract award
  • • Delivery period adjustments linked to original schedule with minimum 30-day extension
  • • EMD amount explicitly stated as ₹14,160
  • • No BOQ items published; prepare for standard government laptop specifications and acceptance criteria
  • • ATC document to be reviewed; ensure conformity with Buyer added terms

Categories 1

LAPTOP

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeking procurement of laptop/notebook units in DHEMAJI, ASSAM. The tender lists an EMD of ₹14,160 and indicates no BOQ items or explicit quantity details. The contract includes an option clause allowing a ±25% quantity variation at the contracted rates and a delivery timeline linked to the original delivery period, with adjustments based on extended periods. This opportunity requires bidders to align with army acquisition processes and ensure readiness for scalable orders. The absence of explicit product specs suggests bidders should anticipate standard laptop configurations meeting typical defence procurement norms and be prepared for potential volume changes through contract extensions. The opportunity’s location and military context underscore strict compliance, traceability, and security obligations for successful bidders.

Technical Specifications & Requirements

  • No explicit product specifications are published in the BOQ, so bidders must anticipate generic laptop/notebook requirements suitable for government procurement.
  • The buyer reserves the right to adjust quantity by up to 25% at contract award and during the contract currency.
  • Delivery period calculations depend on the original delivery period and extended periods, with a minimum extension of 30 days when multiple quantities are ordered.
  • The ATC/terms indicate adherence to the purchaser’s standard bid terms and potential escalation in delivery time based on quantity changes.
  • EMD amount: ₹14,160. Bidders should prepare for standard government screening, compliance checks, and security considerations for military equipment.
  • No brand or OEM constraints are explicitly stated; bidders should be prepared to demonstrate product quality and post-sales support.

Terms, Conditions & Eligibility

  • EMD: ₹14,160 must be submitted as prescribed in the tender terms.
  • Quantity variation: up to ±25% at the time of contract placement and during currency at contracted rates.
  • Delivery timeline: calculated from original delivery date; extended periods follow the provided formula with a minimum 30 days.
  • Adherence to purchaser bid terms via the ATC document; bidders must comply with all stated clauses.
  • BOQ items: none listed; bidders should anticipate standard compliance, installation, and acceptance procedures common to Indian Army procurements.
  • No explicit start/end dates or location-specific delivery milestones beyond the Dhemaji, Assam context.

Key Specifications

  • Product: Laptop/Notebook (no explicit model or specs published)

  • Estimated value: Not disclosed; EMD ₹14,160

  • Delivery location: Dhemaji, Assam 786110

  • Category: Laptop / Notebook procurement

  • Experience: Not explicitly stated; rely on standard government supplier qualifications

  • Standards: Not specified in tender data; prepare for IS/ISO-compliant hardware where applicable

Terms & Conditions

  • EMD amount of ₹14,160 must accompany bid submission

  • Quantity may be increased or decreased by 25% at contract placement and during currency

  • Delivery period adjustments based on original and extended periods with 30-day minimum

  • Review and comply with ATC document and Buyer Added Terms

  • No BOQ items published; bid on standard laptop configurations suitable for government use

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms as per ATC and contract after award

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended periods determined by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided data; must review ATC for LD or penalties

Bidder Eligibility

  • Must comply with Indian Army procurement bid terms and ATC

  • Provide EMD ₹14,160 as prescribed

  • Demonstrate ability to supply laptops to government/defence sector and meet security requirements

  • Submit standard GST, PAN, and financial documents along with technical bid

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior laptop procurement (if available)

4

Financial statements or solvency proof

5

EMD submission receipt/instrument

6

Technical bid submission (compliance with standard government laptop specs)

7

OEM authorization (if bidding as authorized reseller)

8

Any security clearance or compliance documents required by the Indian Army

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the Indian Army laptop tender in Assam 2025?

Bidders must submit the EMD of ₹14,160, provide GST, PAN, financials, and experience certificates. Review the ATC document for delivery terms, quantity variation up to 25%, and ensure the bid adheres to Army procurement standards. Prepare OEM authorizations if required and technical bid conformity.

What documents are required for the laptop tender in Dhemaji Assam?

Submit GST registration, PAN card, experience certificates related to laptop supply, financial statements, EMD receipt, technical bid, OEM authorization if applicable, and any security/compliance documents mandated by the Indian Army.

What are the delivery terms for the Army laptop contract in Assam?

Delivery terms are based on the original delivery period, with option to extend per the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Extensions may apply if quantity changes occur during currency.

What is the EMD amount for the laptop procurement tender?

The Earnest Money Deposit is ₹14,160. Ensure payment channel aligns with tender requirements (DD/online per Army terms) and is valid for bid submission.

Are there specific standards or certifications required for laptops?

No explicit standards are listed in the data. Prepare to meet typical government laptop standards and security/compliance norms; be ready to present hardware details, warranties, and after-sales support as part of the technical bid.

What is the location and category for this procurement tender?

Tender location is Dhemaji, Assam (786110), and the category is Laptop / Notebook procurement for the Indian Army under the Department of Military Affairs.

How will quantity variation affect pricing and delivery?

Quantity may vary by up to 25% at contract placement and during currency at contracted rates. Delivery timelines adjust based on the extended period formula, ensuring a minimum 30-day extension when applicable.

What is the expected submission process for the ATC document?

After reviewing the ATC, bidders must align with Buyer Added Terms and attach the ATC-compliant technical bid. Ensure inclusion of all required documents and adherence to Army procurement guidelines for a complete submission.