GEM

Indian Army HP Colour LaserJet Pro M454d Printer Cartridge Tender Rajasthan 2025 - IS 9001 & 4.5 GeM Rating

Bid Publish Date

20-Nov-2025, 7:57 pm

Bid End Date

01-Dec-2025, 7:00 pm

Bid Opening Date

01-Dec-2025, 7:30 pm

Progress

Issue20-Nov-2025, 7:57 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Category

Set of HP Colour Laser Jet Pro M454d Printer Cartridge

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: HP Colour LaserJet Pro M454d cartridges; OEM or Authorized Reseller
  • • Quality standards: ISO 9001 certification mandatory for bidder or OEM
  • • Warranty: 24 months full coverage on installed printer equipment
  • • Financial viability: solvency certificate for ₹12 lakh; ₹50 lakh average turnover over last three years
  • • Risk/Vendor checks: non-blacklisting on Rs 100 stamp paper
  • • Delivery flexibility: quantity may increase up to 25% during contract and currency
  • • Documentation: Data Sheet alignment; PAN, GSTIN, cancelled cheque, EFT mandate
  • • GeM performance metric: minimum GeM rating 4.5

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a set of HP Colour LaserJet Pro M454d Printer Cartridges under a Government e-Marketplace framework. The procurement includes multiple cartridges for color laser printing, with a requirement for a minimum 24-month warranty covering the installed equipment. Bidders must demonstrate fiscal solidity via a solvency certificate of ₹12 lakh for the current financial year and the previous year, and maintain an average turnover of at least ₹50 lakh across the last three financial years. A non-blacklisting undertaking and a data sheet alignment with offered products are mandatory. This tender incorporates an option clause allowing up to 25% quantity variation at contracted rates, and delivery timelines will adjust from the original delivery date.

Technical Specifications & Requirements

  • Product: HP Colour LaserJet Pro M454d Printer Cartridges (color cartridges set)
  • Warranty: 24 months on the entire installed equipment
  • Financial vetting: ₹12 lakh solvency certificate; turnover: ₹50 lakh avg in FY 2022-23, 2023-24, 2024-25
  • Documentation: Data Sheet of offered products; PAN, GSTIN; cancelled cheque; EFT mandate
  • Compliance: ISO 9001 certification required; vendor/OEM or approved reseller; GeM rating ≥ 4.5
  • Data integrity: Technical specification compliance sheet; data sheet must match offered items; bid may be rejected on mismatch
  • Additional: BIDDER to creation of Vendor Code; GST returns latest 3 months; IT returns latest 3 years (up to 31 Mar 2024)

Terms, Conditions & Eligibility

  • EMD: Not explicitly specified in the summary; ensure alignment with AoT by acquiring solvency certificate
  • Delivery: Delivery period aligned with option clause; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, min 30 days
  • Payment: Terms not detailed; expect standard government terms after delivery
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet; ISO 9001; GeM rating
  • Warranty: 24 months on installed equipment; no separate payment for repairs during warranty
  • Compliance: Non-blacklisting undertaking on Rs 100 stamp paper; three-year IT returns and GST filings required
  • Eligibility: ≥ ₹50 lakh three-year turnover; average GeM rating ≥ 4.5; ISO 9001 certified OEM or distributor

Key Specifications

  • Product/service names: HP Colour LaserJet Pro M454d Printer Cartridges (color set)

  • Quantities/values: 25% quantity variation permissible during contract

  • Standards: ISO 9001 certification required

  • Quality: Data Sheet must match offered cartridge specifications

  • Warranty: 24 months on installed equipment

  • Documentation: Data Sheet, GST, PAN, EFT mandate, solvency certificate ₹12 lakh

  • Delivery/Timeline: Extended delivery time provisions as per option clause

Terms & Conditions

  • Warranty: 24 months coverage for entire installed equipment

  • Quantity: optional increase up to 25% during and after contract

  • Solvency: ₹12 lakh solvency certificate required, current year focus

  • Turnover: average ₹50 lakh in last three financial years

  • Certifications: ISO 9001 mandatory for bidder or OEM

  • GeM rating: bidder must have ≥ 4.5 GeM rating

Important Clauses

Payment Terms

Not explicitly specified; bidders should expect standard government terms post-delivery after verification

Delivery Schedule

Delivery period may extend with option clause; additional time = (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed; applicable LDs likely per standard government procurement terms for delay

Bidder Eligibility

  • Minimum average annual turnover of ₹50 lakhs in FY 2022-23 to 2024-25

  • ISO 9001 certification for bidder or OEM

  • GeM rating of at least 4.5

  • Not blacklisted; undertaking on Rs 100 stamp paper

  • Data Sheet alignment with offered cartridges; no mismatches

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Solvency certificate for ₹12 lakh (current financial year) from nationalized bank

6

ISO 9001 certification document (bidder or OEM)

7

Data Sheet of offered cartridges

8

Technical specification compliance sheet

9

Latest three financial years IT returns (up to 31 Mar 2024)

10

Last three months GST returns

11

Earnest Money Deposit (EMD) documentation (if applicable by policy)

Frequently Asked Questions

How to bid for HP M454d cartridge tender in Indian Army?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a solvency certificate for ₹12 lakh. Include ISO 9001 certification, Data Sheet, and compliance sheet for offered cartridges; maintain GeM rating ≥ 4.5 and provide three-year IT returns and GST returns. Delivery terms follow option clause for quantity variation.

What are the eligibility criteria for HP cartridge tender in Army?

Eligibility requires average annual turnover ≥ ₹50 lakh over FY 2022-23 to 2024-25, ISO 9001 certification, GeM rating ≥ 4.5, solvency certificate of ₹12 lakh, non-blacklisting undertaking, and data sheet alignment with offered HP M454d cartridges.

Which documents are required for bid submission for HP cartridges?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, solvency certificate, ISO 9001 certificate, Data Sheet, technical compliance sheet, IT returns for three years, GST returns for three months, and vendor code creation documents.

What is the warranty period for HP cartridge supply to Indian Army?

The warranty covers 24 months for the entire equipment installed at the buyer’s location, with no separate payment by the buyer for repairs during the warranty period.

What is the delivery extension mechanism for quantity variation?

Delivery time extends by (increased quantity ÷ original quantity) multiplied by the original delivery period, with a minimum extension of 30 days; total extension may reach the original delivery period.

What standards must bidders meet for the HP cartridge tender?

Bidders must maintain ISO 9001 certification, provide a Data Sheet with exact cartridge specifications, and achieve a GeM rating of at least 4.5 to qualify for evaluation.

What is the solvency requirement for bidders in this Army tender?

Bidders must provide a solvency certificate of ₹12 lakh from a nationalized bank for the current financial year; certificates from previous years are not acceptable.

What is the price variation clause for this HP cartridge tender?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract, including during currency, at contracted rates.

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