GEM

Indian Army Foldable Touch Screen Laptop & Smart Devices Tender Darjeeling West Bengal 2025

Bid Publish Date

13-Dec-2025, 6:48 pm

Bid End Date

24-Dec-2025, 7:00 pm

EMD

₹26,490

Location

DARJEELING , WEST BENGAL

Progress

Issue13-Dec-2025, 6:48 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6

Category

Smartphone

Bid Type

Two Packet Bid

Key Highlights

  • • Defense-grade IT device procurement requiring genuine software pre-installations (MS Office, Windows) and license attachment
  • • EMD amount clearly specified: ₹26,490 with hard-copy submission within 7 days after bid end date
  • • Quantity flexibility up to 25% during and after contract award; extension rules based on original vs extended delivery periods
  • • Devices span foldable laptops, fanless laptops 13.6*, smartphones, and smart touch tablets; defense context implies strict compliance
  • • ATC clauses emphasize bidder adherence to buyer-specified terms and comformance with security/software standards
  • • BOQ contains no items; bidders must interpret category requirements and provide complete technical bids

Categories 3

LAPTOP COUGH AND COLD MEDICINE PENTOPRAZOLE

Tender Overview

The procurement is led by the Indian Army (Department of Military Affairs) for advanced IT devices in the Darjeeling, West Bengal 734001 region. Requested categories include foldable touch screen laptops, smartphones/mobile phones, fanless laptops (13.6 inch), and smart touch tablets. The estimated value is not disclosed, but the bid requires an EMD of ₹26,490. The scope includes quantity variation up to 25% of bid quantity and potential extension within contracted rates. Key differentiator is the emphasis on genuine software pre-installations and security-compliant devices. The tender emphasizes delivery scheduling linked to original and extended periods, with calculations based on the option clause. Unique context stems from its defense sector procurement and strict compliance expectations.

Technical Specifications & Requirements

  • Product categories: Foldable touch screen laptops, smartphones/mobile phones, fanless laptops (13.6 inch), smart touch tablets
  • EMD: ₹26,490 (compulsory)
  • Software requirements: Genuine MS Office must be pre-installed on all laptops
  • Operating system: Genuine Windows with sticker attached
  • Delivery/quantities: Option to increase quantity by up to 25% during procurement and currency of contract; delivery period tied to date of original delivery order with extended-period calculations
  • Documentation/ATC: Bidders must comply with Buyer's ATC clauses; hard-copy EMD submission within 7 days after bid end date
  • Additional terms: No BOQ items are available; bidders should prepare for flexible quantities and defense-grade software compliance

Terms, Conditions & Eligibility

  • EMD compliance: Required amount ₹26,490; submission must include hard copy within 7 days post bid end date
  • Software compliance: All devices must include Genuine MS Office and Genuine Windows pre-installed with license sticker
  • Delivery terms: Option-based quantity adjustments up to 25%; delivery duration calculated per clause with minimum 30 days extension
  • ATC compliance: Bidder must adhere to buyer-added terms and deliver devices meeting defense procurement standards
  • Documentation: Prepare standard submission docs as per terms (GST, PAN, experience) to meet eligibility; ensure OEM authorization if required
  • Note: BOQ has zero items listed; bidders should anticipate device categories and provide detailed technical compliance in bid

Key Specifications

  • Foldable touch screen laptop, fanless laptop 13.6*, smartphone, smart touch tablet categories

  • EMD: ₹26,490

  • Genuine MS Office pre-installed

  • Genuine Windows OS with license sticker

  • Quantity flexibility up to 25% of bid quantity

  • Delivery period tied to original and extended delivery terms with formula

  • 7-day hard-copy EMD submission post bid end date

Terms & Conditions

  • EMD of ₹26,490 must be provided with bid and a hard copy submitted within 7 days after bid end date

  • Devices must include Genuine MS Office and Genuine Windows with license sticker

  • Quantity may be increased by up to 25% during and after contract at contracted rates

Important Clauses

Payment Terms

Not specified in provided data; bidders should await detailed terms in official tender document

Delivery Schedule

Delivery period begins from the last date of original delivery order; extended period follows option clause with calculated additional time

Penalties/Liquidated Damages

Not specified in provided data; expect standard government LD terms in full tender document

Bidder Eligibility

  • Proven experience supplying foldable laptops, fanless laptops, smartphones, or tablets to government/defense bodies

  • Financial capacity to sustain procurement of devices with license-compliant software

  • Manufacturers or authorized distributors with OEM authorizations for the product categories

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar IT hardware supply

4

Financial statements (latest) demonstrating financial stability

5

EMD submission proof (₹26,490) and hard-copy delivery within 7 days post bid end date

6

Technical bid documents detailing device categories and compliance with MS Office/Windows pre-installation

7

OEM authorizations or vendor credentials for foldable laptops, fanless laptops, tablets, smartphones

8

Any device certifications or standards compliance documentation requested by Buyer

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for foldable laptop tender in Darjeeling Indian Army?

Bidders should prepare GST, PAN, financials, and experience certificates; ensure EMD ₹26,490 is submitted with a hard copy within 7 days post bid end date and confirm Genuine MS Office and Windows pre-installation as per ATC clauses.

What documents are required for Indian Army IT devices bid 2025?

Required documents include GST certificate, PAN, experience certificates for similar hardware, latest financial statements, EMD proof, technical bid details for each device category, OEM authorizations, and any security/compliance certifications demanded by the Buyer.

What are the device categories in the Army procurement tender in West Bengal?

Categories include foldable touch screen laptops, fanless laptops (13.6 inch), smartphones/mobile phones, and smart touch tablets designed for defense use with genuine software pre-installation and license compliance.

What are the software requirements for bidders in this Army tender?

Devices must come with Genuine MS Office pre-installed and Genuine Windows with license sticker attached, as specified by the Buyer ATC terms.

When is the EMD submission deadline and how to submit?

EMD amount is ₹26,490; submit the hard copy within 7 days after bid end date, along with digital submission as per portal requirements and ensure compliance with all ATC clauses.

How does the 25% quantity option affect delivery timelines?

The option allows up to 25% quantity increase at contracted rates; delivery period extension calculation is (additional quantity ÷ original quantity) × original delivery period, minimum 30 days, starting from the last date of the original delivery order.

What standards or certifications are expected by Indian Army IT procurements?

Bidders should align with defense procurement standards, provide OEM authorizations, and ensure device compliance with software licensing terms, while meeting ATC-driven documentation and security requirements stated in the tender.

What is the delivery schedule approach for this tender in West Bengal?

Delivery begins from the last date of the original delivery order; if extended, additional time is calculated per the option clause, ensuring minimum 30 days for increased quantities and adherence to contracted rates.

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