Indian Army Department of Military Affairs Security Equipment Procurement Tender 2025 with 25% Quantity Option and Design Drawings Approval

Tender Overview

The opportunity is with the Indian Army under the Department Of Military Affairs for the procurement of unspecified security equipment. The tender carries an EMD of ₹16,517 and includes a flexible quantity option of up to 25% additional order quantity at contracted rates. Bidders must submit Detailed Design Drawings within 5 days of award for buyer approval, with modifications communicated within 5 days. A sample approval process precedes bulk manufacturing, and delays in drawing approval can extend the delivery period. GST considerations are per actual rates, with the buyer not bearing GST burden beyond applicable rates. End User Certificate will be provided in the Buyer’s standard format.

• No explicit product specs in the BOQ; 11 items exist but list shows as N/A.
• Key differentiators include option-based quantity adjustments, early design validation, and a 5-day window for design and sample approvals.
• Location details are not disclosed; procurement aligns with government tender practices and compliance requirements.

Technical Specifications & Requirements

• EMD: ₹16,517 (amount to be submitted with bid)
• No technical specifications provided in the tender text; bidders must rely on buyer-approved Detailed Design Drawings.
• Option Clause: purchaser may increase/decrease quantity by up to 25% of bid quantity during contract and currency.
• Delivery timing may be recalibrated if design approvals are delayed; minimum extension logic and no LD for buyer-delayed drawing approvals.
• Pre-production: submit detailed drawings within 5 days; buyer to approve or provide modification list within 5 days; samples required within 5 days of award.
• Compliance: GST as per actuals; End User Certificate in buyer’s standard format.
• Post-award: ensure supply as per approved drawings; avoid obsolescence with minimum 1 year residual market life for bid products.
• Documentation and verification to satisfy government procurement norms.

Terms, Conditions & Eligibility

• EMD: ₹16,517; payment terms to be as per tender schedule and buyer norms.
• Bidders must demonstrate financial stability and not be in liquidation or under similar proceedings.
• Products must have at least 1 year residual market life and not be declared end-of-life by the OEM.
• GST handling is bidder’s responsibility; reimbursement as actuals per applicable rates.
• End User Certificate provided in Buyer’s format; advance sample approval required within 5 days of award.
• If design approvals are delayed by the buyer, delivery period will be adjusted with no LD.
• Section covers compliance with option clause, design approvals, and general procurement norms.