Indian Army Scanning and Digitisation Service Tender Rajasthan 2025 - ISI/ISO Standards, Consortium Options, 25% Quantity Variance

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for Scanning and Digitisation Service (Version 2) – 400; A4 across unspecified locations. The tender emphasizes quantity flexibility of up to 25% during contract issuance and again on issuance, with bidders bound to revised scope. Confidentiality, controlled access to original documents, and trained personnel with government IDs are mandatory. Office hours are 08:30–15:10 for this HQ, signaling structured on-site coordination. The procurement concentrates on digitising and scanning sensitive materials, requiring capable equipment and skilled manpower. This procurement distinguishes itself through strict security measures and a flexible quantity mechanism that bidders must absorb into their planning.

Technical Specifications & Requirements

• Category: Scanning and Digitisation Service (Version 2) – 400; A4
• No formal technical specifications available in the provided data, but expectations include: confidential handling of sensitive documents, adequately capable scanning equipment, and properly credentialed staff. The tender allows consortium participation with shared responsibility for execution. Past experience proofs are acceptable in multiple formats (contract copies with invoices, execution certificates, or client notes). Staff deployed must possess government IDs (Aadhaar/PAN) as verification. Office timing and security requirements indicate on-site management and secure data handling are essential.
• Additional context: no BOQ items; no explicit EMD or estimated contract value disclosed.

Terms, Conditions & Eligibility

• Quantity/Duration: contract quantity or duration may be adjusted by up to 25% during both bidding and after contract issuance.
• Confidentiality and security: strict handling of confidential documents; staff to carry valid government IDs; police verification if required.
• Payment practice: salaries of deployed staff must be paid by the service provider before seeking reimbursement from the Buyer, with statutory documentation.
• Consortium: allowed with joint responsibility; an undertaking must be uploaded.
• Past experience proofs: contract copies with invoices (self-certification), client execution certificates, or equivalent documents.
• Staff and equipment: deployed manpower must be technically qualified; scanning equipment must meet capacity and quality expectations.