GEM

Indian Army Procurement of Air Cleaner Element, Fuel Filter, Fuel Pump & Related Auto Components - Tender 2025

Bid Publish Date

22-Nov-2025, 7:56 am

Bid End Date

02-Dec-2025, 9:00 am

Bid Opening Date

02-Dec-2025, 9:30 am

Location

KARGIL , JAMMU AND KASHMIR

Progress

Issue22-Nov-2025, 7:56 am
AwardPending
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Quantity

14

Category

Air Cleaner Element

Bid Type

Two Packet Bid

Categories 9

BEAM IRRADIATION FUEL FILTERS ACCELERATOR CABLE BRAKE CABLE FUEL PUMP BRAKE ASSEMBLY JCB PNEUMATIC

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply of automotive components including Air Cleaner Element, Fuel Filter, Fuel Filter with Fuel Pump, AC Pump, Hand Brake Assembly, Accelerator Cable, and Hand Accelerator. The scope specifies only the supply of goods, with an unclear estimated value and no fixed start/end dates disclosed. A notable differentiator is the option clause allowing up to a 25% increase or decrease in order quantity, with delivery timelines tied to the last date of the original delivery order. The tender emphasizes sample approval prior to bulk production and multi-stage inspection, including pre-dispatch and post-receipt checks. This procurement targets standardized automotive spares for military use, with emphasis on conformity to approved samples and supplier capability to meet buyer inspection requirements. Unique facets include a flexible delivery window tied to quantity adjustments and a requirement to begin delivery from the last date of the original order, plus a contingency for delays in sample approval affecting delivery timelines.

Technical Specifications & Requirements

  • Organization: Indian Army (Department Of Military Affairs)
  • Product categories: Air Cleaner Element, Fuel Filter, Fuel Filter with Fuel Pump, AC Pump, Hand Brake Assembly, Accelerator Cable, Hand Accelerator
  • Scope: Only supply of Goods; no service component described
  • Inspection: Pre-dispatch inspection at seller premises (if ATC selects) and Post Receipt Inspection at consignee site
  • Sample process: Advance sample required within 5 days of award; approval or modification timeline defined; bulk supply must follow approved sample
  • Option clause: Quantity may be adjusted by up to 25% during contract and currency; delivery period recalculated
  • Delivery timing: Tied to last date of original delivery order; additional time calculations apply with minimum 30 days
  • Documentation: Terms specify sample testing, inspection, and submission of required samples; EMD/guarantee details not disclosed
  • BOQ: Total 7 items listed; specific quantities not provided

Terms, Conditions & Eligibility

  • Scope: Bid price to include all cost components; primarily procurement of Goods only
  • Delivery: Delivery period linked to last date of original order; optioned extensions allowed
  • Sample approvals: Advance sample submission within 5 days of award; non-conforming samples trigger corrective actions or contract termination
  • Inspections: Pre-dispatch and post-receipt inspections as applicable
  • Penalties/LD: Not specified; contract may permit modifications without LD if buyer delays sample approval
  • Documentation: Compliance with ATC and vendor-specified terms; ensure readiness for inspection and sampling requirements
  • Warranty/Support: Not stated; sample-based conformity is required before bulk supply

Key Specifications

  • Product/service names: Air Cleaner Element, Fuel Filter, Fuel Filter with Fuel Pump, AC Pump, Hand Brake Assembly, Accelerator Cable, Hand Accelerator

  • Quantities: Not disclosed in BOQ; total items listed as 7 with N/A quantities

  • EMD/Value: Not disclosed in provided data

  • Experience: Not specified

  • Quality/standards: Not specified; emphasis on sample approval and in-spec conformity

  • Delivery: Delivery period tied to last date of original delivery order; option for 25% quantity variation

Terms & Conditions

  • Option clause allowing ±25% quantity variation during/after contract

  • Advance sample due within 5 days of award with approval process

  • Pre- and post-dispatch inspection requirements as applicable

Important Clauses

Payment Terms

Not specified in data; contract includes supply of goods with potential approvals and inspections

Delivery Schedule

Delivery commences based on last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; delays due to supplier sample approval may reset delivery timelines

Bidder Eligibility

  • Not clearly specified in data; bidders should ensure capability to supply automotive spares and pass pre/post-dispatch inspections

  • Ability to provide advance samples within 5 days of award

  • Compliance with inspection provisions and option-quantity adjustments up to 25%

Past Similar Tenders (Historical Results)

5 found

FAN BELT,ELEMENT AIR FILTER,BOOSTER FOR BRAKE VALVE,FUEL FILTER ELEMENT,ELEMENT ASSY,HIGH PRESSURE

Indian Army

BUDGAM, JAMMU & KASHMIR

Posted: 28 December 2024
Closed: 18 January 2025
GEM

FUEL FILTER,OIL FILTER,AIR FILTER,OIL FILTEER ELEMENT,SPARK PLUG,AIR FILTER ELEMENT

Indian Air Force

Posted: 9 November 2024
Closed: 30 November 2024
GEM

Hydraulic Filter,Oil Filter,Fuel Filter,Fuel Pipe,Air Filter Element

Indian Army

Posted: 9 December 2024
Closed: 30 December 2024
GEM

AIR FILTER ELEMENT,OIL FILTER,FUEL FILTER,FINC FUEL FILTER,BRAKE PAD,AIR FILTER,FUEL FILTER,OIL FIL

Indian Army

Posted: 10 December 2024
Closed: 31 December 2024
GEM

Air Filter Element,Assembly Fuel Filter,Assembly Oil Filter,Hose Assembly Air Filter to Outlet,Cool

Indian Army

KANPUR NAGAR, UTTAR PRADESH

Posted: 5 June 2025
Closed: 26 June 2025
GEM

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Air Cleaner Element JCB 2 nos wkspoffr_i@852 15
2 Fuel Filter JCB 2 nos wkspoffr_i@852 15
3 Fuel Filter with Fuel Pump JCB 2 nos wkspoffr_i@852 15
4 AC Pump JCB 2 nos wkspoffr_i@852 15
5 Hand Brake Assembly JCB 2 nos wkspoffr_i@852 15
6 Accelerator Cable JCB 2 nos wkspoffr_i@852 15
7 Hand Accelerator JCB 2 nos wkspoffr_i@852 15

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

5

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army air cleaner element and fuel parts tender 2025

Bidders must submit an offer for the listed automotive components, ensure compliance with advance sample submission within 5 days of award, and meet inspection requirements (pre-dispatch or post-receipt). The bid should include all cost components, and accept the 25% quantity variation option during contract execution.

What documents are required for Indian Army automotive parts tender submission

Submit GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid documents, OEM authorizations if any, and any quality compliance certificates. Ensure samples are prepared for approval within 5 days of award and plan for inspections as specified.

What are the technical standards for Army fuel filters and pumps

The tender emphasizes sample conformance and inspection; specific IS or ISO standards are not listed. Ensure product dimensions, connection types, and performance ratings align with the approved sample, and be prepared for pre-dispatch/post-receipt inspections.

When is the delivery timeline for quantity variations in Army procurement

Delivery periods extend from the original last delivery date; if quantity increases, the new period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may be extended to the original delivery period.

What is the scope of supply for the Army auto parts tender

Scope clearly states: Only supply of Goods (no installation or services). The bid price must include all cost components for the listed items: air cleaner element, fuel filter, fuel filter with pump, AC pump, hand brake assembly, accelerator cable, and hand accelerator.

What inspection processes are involved for this Army procurement

Pre-dispatch inspection at seller premises (if ATC selected) and post-receipt inspection at consignee site are required. Successful bidder must provide samples for buyer approval within 5 days of award; bulk supply follows approved sample with specified modifications.

What happens if samples are not approved in time for bulk supply

If the buyer delays sample approval, the delivery period is refixed without LD for the delay. If samples show major deviations, the buyer may require fresh samples or terminate the contract.