GEM

South Eastern Coalfields Limited Jack Cylinder & Spares Tender Umaria Madhya Pradesh 2025 - IS 550/ISI standards & 1-year Warranty

Bid Publish Date

31-Oct-2025, 7:47 pm

Bid End Date

28-Nov-2025, 8:00 pm

Bid Opening Date

21-Nov-2025, 8:30 pm

EMD

₹2,293

Value

₹8,66,039

Location

UMARIA , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue31-Oct-2025, 7:47 pm
Corrigendum21-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

243

Category

Jack Cylinder_PN_611B050000192

Bid Type

Two Packet Bid

Key Highlights

  • • Correct and specific item names and PN references (e.g., Jack Cylinder PN 611B050000192, Seal Kit PN EEA0021831)
  • • Estimated contract value and EMD amount clearly stated (₹866,038.58, ₹2,293)
  • • 25% quantity variation right during procurement and currency; delivery time adjustment rules
  • • GST treatment and invoicing rules; GSTIN and consignee details required
  • • Mandatory BIS/type-test certificates and OEM authorizations as applicable
  • • 1-year warranty period for supplied products; safety and hazardous material handling provisions
  • • Payment terms linked to statutory GST and project compliance; option clause implications
  • • Need for vendor code creation documents (PAN, GSTIN, cancelled cheque, EFT mandate)

Categories 1

JACK

Tender Overview

The South Eastern Coalfields Limited (SECL), under Coal India Limited, invites bids for a broad range of spares including jack cylinders, seal kits, drive chucks, gears, and related components for underground equipment. Estimated value is ₹866,038.58 with an earnest money deposit of ₹2,293. The procurement location is Umaria, Madhya Pradesh 484551. BOQ lists 22 items covering PN models such as Jack Cylinder PN 611B050000192, Seal Kit PN EEA0021831, and Drive Chuck PN 611A060000087. The scope emphasizes genuine parts supply, compliance with safety and health norms, and one-year warranty. The tender features quantity variations up to 25%, at contracted rates, and requires GST-compliant invoicing and vendor code setup. Unique aspects include mandatory BIS/type-test certificates and OEM authorizations as applicable. This procurement supports SECL maintenance of robust underground machinery and aims to ensure reliable spares supply for critical operations.

Technical Specifications & Requirements

  • No explicit performance specs available in the published document; items span multiple PN-spares including Jack Cylinder PN 611B050000192, Seal Kit PN EEA0021831, Oil Seal PN SEG240, Wear Plate PN EEA0017592, and other hydro-mechanical components.
  • Estimated value: ₹866038.58; EMD: ₹2293.
  • 22 items in the BoQ; no quantified delivery timelines provided; option clause permits quantity variation up to 25% during contract.
  • Documentation and compliance: GSTIN, PAN, EFT Mandate, Cancelled Cheque; BIS/type-test certificates and OEM authorizations where specified; 1-year warranty.
  • Safety and hazardous material handling requirements apply; invoices must be GST-compliant and issued in consignee name with consignee GSTIN.

Terms, Conditions & Eligibility

  • EMD: ₹2293; payment terms tied to contract and GST norms; delivery timeframes adjustable via option clause; extended delivery period calculated as (additional quantity/original quantity) × original period, minimum 30 days.
  • GST: Bidder to determine applicable GST; reimbursement capped to applicable rates or quoted GST.
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; upload BIS/type-test certificates and OEM authorizations where mandated; ensure GST invoice uploaded on GeM portal.
  • Warranty: 1 year from final acceptance or as specified; hazardous materials handling compliance.
  • The vendor code creation process requires several documents; non-submission can lead to rejection.

Key Specifications

  • Item names and PN references extracted from BOQ examples: Jack Cylinder PN 611B050000192, Seal Kit PN EEA0021831, Drive Chuck PN 611A060000087

  • Quantities: BOQ lists 22 items with N/A quantities in provided data; assume unit-based tendering for spare parts

  • Est. value: ₹866,038.58; EMD: ₹2,293

  • Delivery: Extended delivery rules via option clause; minimum extension 30 days

  • Quality/compliance: BIS/type-test certificates; OEM authorizations; GST compliance

Terms & Conditions

  • Option clause allows ±25% quantity variation during contract

  • GST payable by bidder; reimbursement per actuals or quoted rate

  • 1-year warranty; MSDS where applicable; safe handling and labeling

Important Clauses

Payment Terms

GST-compliant invoicing; payment subject to GST rules and consignee GSTIN; reference to GeM portal submission

Delivery Schedule

Delivery period adjustable under option clause; additional time = (extra quantity/original quantity) × original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not explicitly defined in provided data; standard procurement terms imply LD for delayed delivery

Bidder Eligibility

  • Registered GSTIN in India with valid PAN

  • Capability to supply 22 listed spare parts for underground equipment

  • Compliance with BIS/type-test certificates and OEM authorizations as applicable

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Bill of Quantities (BOQ) 22 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Jack Cylinder_PN_611B050000192 Jack Cylinder_PN_611B050000192 3 nos [email protected] 60
2 Boom Exten Cylinder_PN_612B050000006 Boom Exten Cylinder_PN_612B050000006 2 nos [email protected] 60
3 Seal KitJack Cyl_PN_EEA0021831 Seal KitJack Cyl_PN_EEA0021831 1 nos [email protected] 60
4 Chain feed_PN_611A050000114 Chain feed_PN_611A050000114 3 nos [email protected] 60
5 Lift Cly_PN_612B050000005 Lift Cly_PN_612B050000005 2 nos [email protected] 60
6 Drive Chuck_PN_611A060000087 Drive Chuck_PN_611A060000087 2 nos [email protected] 60
7 Drive Shaft_PN_611A060000057 Drive Shaft_PN_611A060000057 1 nos [email protected] 60
8 Seal kit_PN_EEA0022909 Seal kit_PN_EEA0022909 2 nos [email protected] 60
9 Seal kit_PN_EEA0022912 Seal kit_PN_EEA0022912 3 nos [email protected] 60
10 Seal kit For Dril Wxt Cyl_PN_EEA0022885 Seal kit For Dril Wxt Cyl_PN_EEA0022885 3 nos [email protected] 60
11 HosePump_PN_625A00397009 HosePump_PN_625A00397009 6 nos [email protected] 60
12 Drill Sprocket_PN_611A060000034 Drill Sprocket_PN_611A060000034 6 nos [email protected] 60
13 Guide_PN_EEA0017594 Guide_PN_EEA0017594 13 nos [email protected] 60
14 Drive Chuck spiral new model_PN_611A060000131 Drive Chuck spiral new model_PN_611A060000131 5 nos [email protected] 60
15 Bonded Seal_PN_SC011009 Bonded Seal_PN_SC011009 30 nos [email protected] 60
16 Bonded seal_PN_SC011013 Bonded seal_PN_SC011013 30 nos [email protected] 60
17 STRAIGHT ADAPTOR M M_PN_SE012085 STRAIGHT ADAPTOR M M_PN_SE012085 25 nos [email protected] 60
18 Bonded Seal_PN_SC011016 Bonded Seal_PN_SC011016 30 nos [email protected] 60
19 Bonded seal_PN_SC011019 Bonded seal_PN_SC011019 60 nos [email protected] 60
20 Oil seal_PN_SEG240 Oil seal_PN_SEG240 9 nos [email protected] 60
21 WEAR PLATE_PN_EEA0017592 WEAR PLATE_PN_EEA0017592 6 nos [email protected] 60
22 Oil Cooler_PN_EED0001170 Oil Cooler_PN_EED0001170 1 nos [email protected] 60

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Required Documents

1

BIDDER SUBMISSION documents: PAN Card copy, GSTIN copy, Cancelled Cheque copy, EFT Mandate certified by bank

2

GST invoice and GST portal payment confirmation screenshots

3

BIS licence, type test certificates, approval certificates as prescribed

4

OEM authorization documents for items where required

5

Experience certificates and financial statements as applicable

6

Any other certificates specified in the bid document/ATC

Corrigendum Updates

1 Update
#1

Update

21-Nov-2025

Extended Deadline

28-Nov-2025, 8:00 pm

Opening Date

28-Nov-2025, 8:30 pm

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

What documents are required for bidding SECL spares in Umaria 2025

Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate; BIS/type-test certificates and OEM authorizations when applicable; GST invoice upload on GeM portal; ensure consignee GSTIN appears on the invoice.

How is the EMD amount calculated for this SECL tender

The EMD is ₹2,293 as stated; it accompanies the bid, ensuring seriousness of offer; ensure payment method per tender guidelines and include EMD documentation with bid submission.

What is the potential quantity variation in this tender

The purchaser reserves the right to increase or decrease quantity up to 25% at contract placement and during currency, with pro-rated delivery time adjustments as described in the option clause.

Which standards or certificates are required for SECL spares

Bidders must provide BIS/type-test certificates and OEM authorizations where applicable; ensure items such as PN 611B050000192 meet stated standards and are accompanied by test reports.

What is the warranty period for SECL supplied parts

Warranty is 1 year from final acceptance or as specified; ensure coverage for listed parts including jack cylinders, seal kits, and drive chucks; document warranty terms in the technical bid.

How to ensure GST compliance in SECL tender submission

Determine applicable GST rate; bid submission must include GSTIN and ensure GST invoice is uploaded; GST reimbursement aligns with actuals or quoted rate, with consignee GSTIN in invoicing.