GEM

Revenue Department Kerala Entry and Mid Level Laptop Tender Idukki 2025 – Q2 Notebook Supply & AMC

Bid Publish Date

04-Dec-2025, 9:36 pm

Bid End Date

15-Dec-2025, 9:00 am

Location

IDUKKI , KERALA

Progress

Issue04-Dec-2025, 9:36 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The Kerala Revenue Department seeks the supply of Entry and Mid Level Laptop - Notebook (Q2) in IDUKKI, KERALA 685501. The contract covers Supply, Installation, Testing and Commissioning of laptops, with a, though unspecified, estimated value and unclear total item count. The bid includes an option clause allowing ±25% quantity variation and a flexible delivery timeline linked to the original and extended delivery periods. The OEM must ensure after-sales support for imported products via an India-registered entity. A key differentiator is the strong turnover requirements for bidders and OEMs, ensuring financial viability across three financial years. Unique clause: delivery time calculations hinge on the last date of the original delivery order, with minimum 30 days.

Technical Specifications & Requirements

  • Product: Entry and Mid Level Laptop - Notebook (Q2); scope includes Supply, Installation, Testing and Commissioning.
  • Delivery terms: Option to modify quantity by up to ±25%; delivery period calculated as (Additional time = (Increased quantity ÷ Original quantity) × Original delivery period), minimum 30 days; extended delivery possible within original period.
  • Turnover criteria: Minimum average annual turnover over the last three years (ending 31 Mar) required for bidders and OEMs; evidence via certified audited balance sheets or CA/Cost Accountant certificate.
  • OEM/Imported products: If imported, OEM or Authorized Seller must have an India-registered office for after-sales service.
  • Scope inclusions: Price must include supply, installation, testing, and commissioning.
  • BOQ: No items listed; consequently, no unit quantities specified.
  • Standards/Compliance: Not specified in data; bidders should anticipate standard procurement compliance and after-sales support expectations.

Terms, Conditions & Eligibility

  • EMD/Yielding Security: Not disclosed in the data provided; bidders should prepare typical security deposit or EMD as per standard government norms.
  • Turnover requirements: Three-year average turnover for bidders and OEMs; documentary evidence via audited statements or CA/CA certificate.
  • Delivery schedule: Delivery period aligned to original order; option-enabled extensions possible with minimum 30 days; last-date-originated delivery timelines govern extension calculations.
  • Documentation: Prepare GST, PAN, turnover certificates, OEM authorization (for imported products), and technical bid materials to ensure bid completeness.
  • Payment terms: Not specified; bidders should expect standard government terms (advance/ milestone/ COD as applicable) in absence of explicit details.
  • Miscellaneous: The purchaser reserves the right to adjust quantities within 25% and to extend delivery within contracted rates; compliance with these terms is mandatory.

Key Specifications

    • Product category: Entry and Mid Level Laptop - Notebook (Q2)
    • Scope: Supply, Installation, Testing and Commissioning of laptops
    • OEM/Importer requirement: OEM or Authorized Seller must have India-registered office for after-sales service (for imported products)
    • Turnover evidence: Minimum average annual turnover (last 3 years) with audited Balance Sheets or CA/Cost Accountant certificate
    • Delivery clause: Option to increase/decrease quantity up to 25%; delivery period determined by formula with a minimum of 30 days
    • BOQ status: No items listed in BOQ; implies unspecified item-level quantities
    • Location: IDUKKI, KERALA 685501

Terms & Conditions

  • Option to vary bid quantity by up to 25% during contract

  • Three-year turnover requirement for bidders and OEMs with supporting certificates

  • Supply, installation, testing and commissioning included in bid price

  • Imported products require OEM with India-based after-sales support

  • Delivery period calculations include minimum 30 days and possible extensions

Important Clauses

Payment Terms

Not specified in tender data; bidders should anticipate standard government payment terms and confirm in bid response

Delivery Schedule

Delivery period starts from last date of original delivery order; extension logic uses (Additional time) formula with a minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should verify LD terms during bid submission or contract award

Bidder Eligibility

  • Minimum average annual turnover as indicated in bid document for last 3 financial years

  • Audited financial statements or CA/Cost Accountant certificate to prove turnover

  • OEM turnover criteria satisfied for the primary product category in a bunch bid

  • India-registered service support for imported products (OEM/Authorized Seller)

Past Similar Tenders (Historical Results)

5 found

Entry and Mid Level Laptop - Notebook

N/a

THRISSUR, KERALA

Posted: 26 September 2025
Closed: 10 October 2025
GEM

Entry and Mid Level Laptop - Notebook

N/a

THRISSUR, KERALA

Posted: 7 October 2025
Closed: 17 October 2025
GEM

Entry and Mid Level Laptop - Notebook

N/a

PALAKKAD, KERALA

Posted: 23 September 2025
Closed: 8 October 2025
GEM

Entry and Mid Level Laptop - Notebook

N/a

THRISSUR, KERALA

Posted: 10 October 2025
Closed: 20 October 2025
GEM

Entry and Mid Level Laptop - Notebook

N/a

PALAKKAD, KERALA

Posted: 10 October 2025
Closed: 20 October 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) proof

3

Audited financial statements for last 3 years, or CA/Cost Accountant certificate indicating turnover

4

OEM authorization for imported products (if applicable)

5

Technical bid documents showing capability for supply, installation, testing and commissioning

6

Evidence of India-based after-sales service for imported products

7

Any additional turnover-related certificates as required by bid document

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for laptop tender in Idukki Kerala 2025?

To bid for the Revenue Department Kerala laptop tender, ensure your organization meets three-year turnover criteria with audited statements, obtain OEM authorization if importing, and prepare documentation for supply, installation, testing and commissioning. Include India-based after-sales support evidence and confirm the ±25% quantity option at award. Submit GST, PAN and technical bid documents as required.

What documents are required for Kerala laptop procurement bid 2025?

Required documents typically include GST certificate, PAN card, audited financial statements or CA certificate showing turnover, OEM authorization for imported products, turnover proof for both bidder and OEM, and technical bid materials demonstrating capability for installation and commissioning. Ensure documentation aligns with turnover criteria and after-sales support requirements.

What are the delivery terms for the Idukki laptop tender 2025?

Delivery is governed by the option clause allowing ±25% quantity variation. The delivery period starts from the last date of the original delivery order, with possible extension; additional time is calculated using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Which standards or certifications are required for laptop bids in Kerala?

The tender data does not specify exact standards like IS or ISO. Bidders should prepare standard compliance documents and await explicit standard requirements in the bid dossier. Ensure OEM is capable of after-sales support in India for imported products and provide appropriate certifications if requested.

What is the scope of supply for the Kerala laptop tender?

The scope includes Supply, Installation, Testing and Commissioning of the laptops. The price should cover all components and services necessary for full operational deployment, including any required software setup, driver installation, and initial configuration for end-user readiness.

How is turnover evaluated for bidders and OEMs in this tender?

Turnover is evaluated as the minimum average annual financial turnover over the last three years ending 31st March of the previous financial year. Evidence must be provided via audited balance sheets or CA/Cost Accountant certificates; if the bidder is under 3 years old, turnover is calculated from completed financial years post-incorporation.

What are the key eligibility criteria for this laptop procurement in Kerala?

Key criteria include meeting the three-year turnover threshold for bidder and OEM, availability of India-based after-sales support for imported products, compliance with the optional quantity variation clause, and readiness to deliver, install and commission laptops under contract terms with clear documentation.

When will the procurement be finalized and what are payment terms likely?

Finalization depends on bid submission and evaluation against turnover and capability criteria. Payment terms are not specified in the tender data; bidders should expect standard government terms (milestone or post-delivery payments) to be clarified during bid evaluation or contract award.