GEM

Indian Army Department of Military Affairs Spices Tender FIROZPUR Punjab 2025 – ISI marked, AAA/TRTL certified procurement

Bid Publish Date

15-Dec-2025, 10:57 am

Bid End Date

25-Dec-2025, 11:00 am

Location

FIROZEPUR , PUNJAB

Progress

Issue15-Dec-2025, 10:57 am
AwardPending
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Quantity

1108

Category

Red Chilli

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor code creation documentation: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Quantity variation: up to 25% at award and during contract at contracted rates
  • • Advance sample approval: 5 samples within 5 days of contract award
  • • Modifications cycle: buyer provides modification list within 5 days of sample submission
  • • Bulk supply required only after approval of advance sample
  • • No explicit technical spice standards published in tender data
  • • Delivery timeline adjustments tied to sample approval; potential LD avoidance if buyer delays

Categories 2

GARLIC CORIANDER

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a spices procurement package covering items such as red chilli, mustard seeds, turmeric powder, tamarind, black pepper, clove, cardamom, coriander, cumin, garlic and other related spices for a project located in FIROZPUR, PUNJAB (PIN 142044). The BOQ lists 10 items with unspecified quantities, and the contract allows a +/-25% quantity variation at award and during the contract at contracted rates. Bidders must prepare for advance sample approval and bulk supply upon confirmation. The opportunity requires precise vendor documentation and adherence to sample-based approvals, reinforcing quality control before bulk production. The tender emphasizes delivery lead-time adjustments tied to sample approvals and optional quantity extensions.

Technical Specifications & Requirements

No product specifications are published in the tender data. The Buyer terms specify an option clause for quantity variance up to 25%, and a structured process for advance sample approval (5 samples within 5 days of award) with potential modifications within 5 days. Documentation for Vendor Code Creation is required, including PAN, GSTIN, cancelled cheque, and EFT mandate. The contract permits delays in sample approvals without LD and allows re-sampling if major deviations are found. The 10-item BOQ indicates a broad scope across multiple spice categories without detailed technical criteria.

Terms, Conditions & Eligibility

Key requirements include: submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate for vendor code creation; adherence to the option clause enabling up to 25% quantity variation and corresponding delivery extensions; advance sample development with 5 samples within 5 days of award and modifications within 5 days; willingness to supply bulk quantities as per approved sample; and clear alignment with contract delivery timelines and quality control processes.

Key Specifications

  • Product/categories: Red Chilli, Mustard Seeds, Turmeric Powder, Tamarind imli, Black Pepper, Clove, Cardamom, Coriander, Cumin (Jeera), Garlic

  • Quantity: 10 items in BOQ; exact quantities not disclosed

  • Standards/certifications: Not specified in tender data

  • Quality/testing: Advance sample approval required before bulk manufacturing

Terms & Conditions

  • 25% quantity variation allowed at contract award and during currency

  • Advance sample mechanism: 5 samples within 5 days of award

  • Delivery extensions calculated on increased quantity and original delivery period

Important Clauses

Payment Terms

Not disclosed; contract enables standard government procurement payment terms upon delivery

Delivery Schedule

Delivery period linked to original period with adjustments for sample approval delays; increased quantity affects extension time

Penalties/Liquidated Damages

Not specified; LD terms will depend on contract award terms and sample approval timing

Bidder Eligibility

  • Submit PAN and GSTIN documents

  • Provide EFT Mandate and bank details

  • Agree to 25% quantity variation and sample-based production workflow

Past Similar Tenders (Historical Results)

5 found

Red chilli powder,Garlic,Turmeric Powder,Coriander seed,Cumin Seed,Mustard,Cloves,Cardamom,Black Pe

Indian Army

THIRUVANANTHAPURAM, KERALA

Posted: 21 December 2024
Closed: 11 January 2025
GEM

Red chilli powder,Garlic,Turmeric Powder,Coriander seed,Cumin Seed,Mustard,Cloves,Cardamom,Black Pe

Indian Army

THIRUVANANTHAPURAM, KERALA

Posted: 4 March 2025
Closed: 25 March 2025
GEM

Red chilli powder,Garlic,Turmeric Powder,Coriander seed,Cumin Seed,Mustard,Cloves,Cardamom,Black Pe

Indian Army

THIRUVANANTHAPURAM, KERALA

Posted: 11 April 2025
Closed: 6 May 2025
GEM

Red Chili Powder,Mustard Seeds,Tamarind,Black Pepper,Turmeric,Coriander,Garlic,Clove,Cardamom Large

Indian Army

DEHRADUN, UTTARAKHAND

Posted: 10 January 2025
Closed: 31 January 2025
GEM

Red Chilli Powder,Garlic,Coriander Powder,Turmeric Powder,Tamarind,Cumin Seeds,Black Pepper,Cardamo

Indian Army

KANPUR NAGAR, UTTAR PRADESH

Posted: 11 August 2025
Closed: 3 September 2025
GEM

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Red Chilli Red Chilli 117 kgs xcbuyeradjt@90 180
2 Mustard Seeds Mustard Seeds 25 kgs xcbuyeradjt@90 180
3 Turmeric Powder Turmeric Powder 130 kgs xcbuyeradjt@90 180
4 Tamarind imli Tamarind imli 241 kgs xcbuyeradjt@90 180
5 Black Pepper Black Pepper 21 kgs xcbuyeradjt@90 180
6 Clove Clove 4 kgs xcbuyeradjt@90 180
7 Cardamon Large Cardamon Large 6 kgs xcbuyeradjt@90 180
8 Coriander Coriander 170 kgs xcbuyeradjt@90 180
9 Cumin Seed Jeera Cumin Seed Jeera 32 kgs xcbuyeradjt@90 180
10 Garlic Garlic 362 kgs xcbuyeradjt@90 180

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

Duly certified EFT Mandate copy

5

Advance sample submission documentation (as per buyer instructions)

6

Any vendor code creation certificates or related registrations

Frequently Asked Questions

Key insights about PUNJAB tender market

How to participate in Indian Army spice tender FIROZPUR 2025

Bidders should assemble PAN, GSTIN, cancelled cheque, and EFT Mandate for vendor code creation, then submit a bid with an advance sample plan. The tender allows up to 25% quantity variation and requires 5 advance samples within 5 days of award. Ensure compliance with the supplier documentation and sample approval workflow.

What documents are required for the spice bid FIROZPUR

Required documents include PAN card, GSTIN, cancelled cheque, EFT Mandate, and documentation for advance sample submission. Prepare supplier authorization or OEM if applicable, and be ready to provide the 5 advance samples within 5 days of contract award.

What is the supplier qualification for spices procurement in Punjab

Qualifying suppliers must hold valid PAN and GSTIN, provide bank EFT mandate, and be prepared for vendor code creation. They must also commit to the 25% quantity variation and the advance-sample process before bulk manufacturing begins.

What are the delivery terms for the spice procurement

Delivery is tied to the original delivery period with potential extensions calculated by (increased quantity/original quantity) × original period, minimum 30 days. Delays in sample approval may shift the delivery schedule without LD penalties.

How to submit advance samples for approval

Submit 5 advance samples within 5 days of award. The buyer will approve or request modifications within 5 days. If approved, bulk supply must follow the approved sample; if not, the contract may be terminated after deviation notification.

What is the scope of items in the spice BOQ FIROZPUR

The BOQ covers 10 spice items including red chilli, mustard seeds, turmeric powder, tamarind, black pepper, clove, cardamom, coriander, cumin, and garlic. Quantities are not disclosed in the tender data and will be specified at contract award.

Are there any specific quality standards for the spices

The tender data does not specify technical standards; bidders should be prepared to align with buyer-specified contract specifications and sample-based approvals prior to bulk production.

What are the payment terms for this Indian Army spice supply

Payment terms are not explicitly stated in the tender. Suppliers should anticipate standard government practice and verify payment terms during contract negotiations after successful sample approval and delivery milestones.